FW: [council] Motion deadline per operating procedures

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

With Ray Fassett's permission, I am forwarding his opinion as chair of the GCOT 
regarding the intent of the GCOT with regard to the 8 day requirement.

Chuck

-----Original Message-----
From: Ray Fassett [mailto:ray@xxxxxxxxx] 
Sent: Wednesday, December 01, 2010 5:16 PM
To: Gomes, Chuck; 'Philip Sheppard'
Subject: RE: [council] Motion deadline per operating procedures

Chuck, 

I admit that I do not recall the GCOT exacting out that 8 days means 192 hours. 
 I also cannot say with absolute surety that the GCOT meant "including" the 8th 
day which could mean less than 192 hours.  Now, here's what I think is fair to 
say: The GCOT did not take the approach of exacting out every possible 
"what-if" scenario from the procedures.  Part of this is because 1) it is an 
impossible task to do, 2) brings in the law of diminishing returns 
(inefficiencies), and 3) was implied there would be real world experiences and 
from the lessons learned modify the procedures through the course of time 
consistent to the real world experiences.  In this example, I am willing to say 
that there is a spirit to allow the GNSO Council Chair some reasonable 
discretion in managing the affairs of the GNSO.

Hope this helps,

Ray Fassett
Chair
GCOT

> 
> -----Original Message-----
> From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
> Sent: Wednesday, December 01, 2010 3:19 PM
> To: Ray Fassett; Philip Sheppard
> Subject: FW: [council] Motion deadline per operating procedures
> 
> Did the GCOT and OSC intend that the 8 day advance requirement for
> motions should literally be 8 x 24 hours = 192 hours?
> 
> Chuck
> 
> -----Original Message-----
> From: Tim Ruiz [mailto:tim@xxxxxxxxxxx]
> Sent: Wednesday, December 01, 2010 3:12 PM
> To: Gomes, Chuck
> Cc: council@xxxxxxxxxxxxxx
> Subject: RE: [council] Motion deadline per operating procedures
> 
> Interesting how we pick what we are going to adhere to process wise
> (certain requests to assign proxies a while back for example) and what
> we don't. I maintain that a day is a day (24 hours) and that is exactly
> what the GCOT meant. Regarding what we did in the past, it is just
> that,
> the past (two wrongs don't make a right and all that nonsense). Popping
> motions in the mix at the 11th hour is becoming the norm, not  the
> exception. If the Council votes to make an exception on these two
> motions then I guess that's the way it is. But questioning what a "day"
> means is a rediculous argument. These motions did not meet the deadline
> and I maintain that any exception requires a vote.
> 
> If the GCOT meant something else then I would like that explained by
> them and I would propose that we pull back the procedures in whole to
> have them all reviewed to be sure we don't have any other convenient
> interpretations pop up unexpectedly.
> 
> 
> Tim
> 
> -------- Original Message --------
> Subject: RE: [council] Motion deadline per operating procedures
> From: "Gomes, Chuck" <cgomes@xxxxxxxxxxxx>
> Date: Wed, December 01, 2010 1:52 pm
> To: "Tim Ruiz" <tim@xxxxxxxxxxx>, <council@xxxxxxxxxxxxxx>
> 
> Tim,
> 
> My guess is,  if we took a survey of Councilors, many would not
> interpret days so literally as you do and I suspect that the GCOT
> didn’t mean it that literally either.  But I will point out that Glen
> sent a message reminding Councilors of the 8-day advance requirement
> and
> noted that motions were due by 30 November.  Glen did that at my
> request
> and as you can tell, I have never interpreted the requirement as 192
> hours.  If it means 192 hours, then I suspect that we have missed the
> deadline many times in the past.
> 
> Regardless, I still maintain that we should spend our time focusing on
> the issues not the process, especially when we are talking about
> something where we clearly had different understandings regarding the
> deadline.
> 
> Chuck
> 
> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-
> council@xxxxxxxxxxxxxx]
> On Behalf Of Tim Ruiz
> Sent: Wednesday, December 01, 2010 12:00 PM
> To: council@xxxxxxxxxxxxxx
> Subject: [council] Motion deadline per operating procedures
> 
> 
> 
> The relevant paragraph in section 3.3 of our operating procedures
> clearly states that motions must be submitted "...no later than 8 days
> before the GNSO Council meeting." Given that our meeting is scheduled
> to
> begin at 1900 UTC on the 8th, neither of the motions submitted
> yesterday
> by Mary and Kristina met the deadline of 1900 UTC the 30th.
> 
> Again, given that ICANN involves one or more days of travel for many of
> us, and that any 8 day period also includes at least one weekend, I
> think it is crucial that motions are submitted as soon as possible and
> the deadline should be strictly observed.
> 
> Tim
> 
>