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[council] Proxy Voting Procedures
- To: "Council GNSO" <council@xxxxxxxxxxxxxx>
- Subject: [council] Proxy Voting Procedures
- From: "Gomes, Chuck" <cgomes@xxxxxxxxxxxx>
- Date: Wed, 8 Sep 2010 13:25:56 -0400
- Cc: <robert.hoggarth@xxxxxxxxx>, <ken.bour@xxxxxxxxxxx>
- List-id: council@xxxxxxxxxxxxxx
- Sender: owner-council@xxxxxxxxxxxxxx
- Thread-index: ActPeZa9jXMZ3nXrQpeckmMJpoX0Eg==
- Thread-topic: Proxy Voting Procedures
Here is my response to Stéphane's question regarding the GNSO Operating
Procedures (GOP) requirements regarding proxy voting.
Here is the applicable excerpt from the GOP, Section 4.5.3.b, Remedies:
"Proxy Voting
The second method to be considered in avoiding the consequences of an
abstention is the use of proxy voting, where the vote of an abstaining
Councilor is transferred to another GNSO Councilor.
i. For abstentions declared by Councilors not appointed by the Nominating
Committee and where voting direction is not a viable remedy, the appointing
organization may transfer the vote of the abstaining Councilor to: (1) the
House Nominating Committee Appointee (NCA), (2) another of its Constituency
Councilors (where applicable), or (3) another Councilor within the Stakeholder
Group. The appointing organization must be able to establish an affirmative or
negative voting position, subject to provisions contained in its Charter or
Bylaws, on the applicable measure/motion for which one of its Councilors has
declared an intention to abstain. The Councilor to whom the vote is transferred
shall exercise a vote in line with the appointing organization's stated
position.
ii. If an abstention is declared by a House NCA, once formal notification has
occurred pursuant to the procedures in Paragraph 4.5.4-a, a proxy is
automatically transferred to the GNSO Council's unaffiliated NCA (hereinafter
Council NCA) and any vote cast will be counted within the House to which the
abstaining NCA is assigned. The Council NCA may exercise only one proxy at a
time; therefore, the first abstention remedy properly transferred to the
Council NCA, including all measures/motions specified, takes precedence. It
should be noted that, because NCAs do not have an appointing organization, as
defined in these procedures (see Section 1.3.1), to provide specific voting
direction, the Council NCA may exercise his/her best judgment, including
abstaining, on the matter at issue. If the Council NCA abstains or does not
cast a vote for any other reason, no further remedies are available and the
automatic proxy will be nullified. The original House NCA will be recorded in
the minutes as having abstained from the vote."
If I interpret the above correctly, for proxies to have been allowed in today's
meeting the following would have need to have happened in advance: The
appointing organization of the Councilor who has to abstain (because of planned
absence or other reasons) "must be able to establish an affirmative or negative
voting position" and that would have needed to have sent to Secretary. I
believe Staff has prepared a template to facilitate this. That did not happen
in any of the cases where proxies were requested today.
I cc'd Rob and Ken so that they can correct me if my interpretation is in error.
Chuck
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