RE: [council] New Website Tools To Assist with Voting Remedies

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

If any Councilors will not be available to attend the 26 August meeting,
please become familiar with the new procedures.  I encourage SGs and
Constituencies to take advantage of the offer at the end for assistance
from Ken.  Please note that advance notice is required to use the
procedures.

 

Chuck

 

From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
On Behalf Of Liz Gasster
Sent: Wednesday, August 18, 2010 3:40 PM
To: Council GNSO; liaison6c@xxxxxxxxxxxxxx
Subject: [council] New Website Tools To Assist with Voting Remedies

 

GNSO Council

Stakeholder Group Leaders

Constituency Leaders

 

Subject:  Website Tools to Assist with Voting Remedies due to
Abstentions, Absences, and Vacancies

 
Staff has just completed development of two new website tools to help
Councilors, SGs, and Constituencies navigate the new GNSO voting remedy
procedures related to abstentions, absences and vacancies.  They are:  
 
1)  Abstentions Procedures Visual Map:  A color graphic depicting the
steps required to exercise voting remedies due to abstentions, absences,
and vacancies; and


2)  GNSO Council Abstention Notification Form:  An on-line form to be
completed by an SG/C officer notifying the GNSO Secretariat of an
intention to execute a voting remedy related to a declared abstention.  
 
Both of these tools can be accessed from:
http://gnso.icann.org/council/docs.html (see Abstentions Guidelines for
the direct links).
 
Descriptions/Directions:

 

The Visual Map is an attempt to describe the conditions/steps required
to exercise a voting remedy of which there are three types:  (a) voting
direction, (b) proxy, and (c) temporary alternate.   You'll notice that
icons have been added in key places which, when moused-over, will pop-up
additional explanations consistent with the actual procedures
(http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf).  
 
At the bottom of the map, the block labeled "Abstentions Notification
Form" (see curved red lines) is a hyperlink to the online form, so that
users do not have to back-up to the preceding page.   We will be adding
an instruction at the top of the form to make it clear that this form is
to be completed ONLY by a SG or Constituency officer.    It is NOT
completed by an individual Councilor.   
 
Once submitted, the online form will automatically be forwarded to the
Secretariat with a confirmation to the sender.   

 

Given the need to begin using these tools as early as the upcoming
meeting on 26 August, there was only time to perform limited testing.
As a result, there may be additional "tweaks" needed as we gain
experience with the new procedures.    Staff remains open to any/all
comments or suggestions that you may have on either tool.  


For anyone who intends to utilize these new procedures for the upcoming
Council meeting and would like assistance with the emails/forms, please
do not hesitate to contact Ken Bour [ken.bour@xxxxxxxxxxx;
703-430-4059].  

 
Thanks, Liz Gasster