[council] GNSO Council Teleconference Agenda - 21 April 2010

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

In preparation for the GNSO Council Teleconference  on WEDNESDAY, 21 April 2010 
at 11:00 UTC. please find the Agenda  below.

http://gnso.icann.org/meetings/agenda-21apr10-en.htm
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_21_april_2010

Note the Council motions are posted at :
https://st.icann.org/gnso-council/index.cgi?21_april_motions

This agenda was established according to the GNSO Council Operating Procedures 
approved 28 October 2009 for the GNSO Council.
http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf

For convenience:

•An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
•An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 11:00 UTC

See the following and http://www.timeanddate.com/ for other times:

04:00 PDT; 06:00 CDT; 07:00 EDT; 08:00 Buenos Aires; 08:00 Brazil; 13:00 CEST; 
15:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo, 21:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

Please click on the link to join the GNSO Council Adobe Connect room
http://icann.na3.acrobat.com/gnsocouncil/
Please enter as a 'guest'.

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

•1 April 2010 meeting – Approved 16 April 2010
http://gnso.icann.org/meetings/minutes-council-01apr10-en.htm

Item 2: GNSO Improvements (20 Minutes)

2.1 OSC Communication & Coordination (CCT) WT Recommendations

2.1.1 Refer to CCT WT Report Part 1:
http://gnso.icann.org/drafts/cct-consolidated-report-final-09apr10-en.pdf

2.1.2 Overview of recommendations (Julie Hedlund)

2.1.3 Discussion

2.1.4 Motion:
https://st.icann.org/gnso-council/index.cgi?21_april_motions

2.1.5 Vote

(Note that absentee voting will not be allowed on these motions.)

Item 3: Prioritization of GNSO work (30 minutes)

3.1 Refer to Recommendations by the Work Prioritization Model Drafting Team 
(WPM-DT):
http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf

3.2 Overview of Recommendations (Olga Cavalli/Ken Bour)

3.3 Discussion

3.4 Next steps?

3.4.1 Motion
https://st.icann.org/gnso-council/index.cgi?21_april_motions

3.4.2 Vote

(Note that absentee voting will not be allowed on this motion.)

Item 4: Whois Studies (25 minutes)

4.1 Refer to:

•Whois Studies Report:
https://st.icann.org/gnso-council/index.cgi?whois_discussion#

http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf

•Public comment site for the Framework for ICANN's FY11 Operating Plan and 
Budget:
http://www.icann.org/en/public-comment/public-comment-201004-en.htm#op-budget-fy2011

(Note that the comment period ended 1 April 2010.)

•Public comment: Draft NORC Report on Whois Accuracy, (comment period ends 15 
April 2010)

Presentation Slides from 1 April 2010 Council meeting:

http://gnso.icann.org/correspondence/whois-studies-presentation-01apr10-en.pdf

Follow-up to WHOIS Studies discussion on 1 April 2010 prepared by Liz Gasster, 
5 April 2010:

http://gnso.icann.org/issues/whois/whois-follow-up-discussion-05apr10-en.pdf

4.2 Summary of proposals for Whois Study budget requests from the GNSO (Liz 
Gasster)

4.3 Discussion

4.4 Motion
https://st.icann.org/gnso-council/index.cgi?21_april_motions

4.4.1 Discussion

4.4.2 Vote

Note: 1) a final budget has to be finished by 17 May and there are currently no 
funds budgeted for Whois Studies;

            2) Absentee voting will not be allowed for this motion

Item 5: Joint SO/AC WG to develop a sustainable approach to providing support 
to applicants requiring assistance in applying for and operating new gTLDs (5 
Minutes)

5.1 Status update (Chuck)

•So far, GAC and ALAC plan to participate
•Olof Nordling will be the lead New gTLD Implementation Team Staff person 
supporting this WG

5.2 Request for GNSO participants

Item 6: Other Business (20 minutes)

6.1 GNSO Comments regarding the FY11 Operating Plan and Budget?

6.2 AGP Policy questions (Craig Schwartz)

•Should the Council consider modifying the AGP Limits Policy to no longer 
require semi-annual updates?
•Should the Council consider modifying the AGP Limits Policy by defining the 
terms “extraordinary circumstances” or “reoccur regularly? For example:
                      ◦Should instances of consumer fraud automatically be a 
legitimate use of AGP deletes?

                      ◦If a registrar proactively takes down (i.e., deletes) 
domains that are known to propagate a fraudulent activity such as phishing, 
should the registrar bear the cost if the deletions cause the registrar to 
exceed the threshold defined in the Policy?

6.2.1 Follow-up actions?

6.3 Mike Rodenbaugh motion regarding the VeriSign .net Registry Services 
proposal for a Domain Name Exchange service

6.3.1 Refer to the motion at
https://st.icann.org/gnso-council/index.cgi?21_april_motions

6.3.2 Discussion

6.3.3 Vote

(Note that absentee voting will not apply.)

6.4 Reminder : The Council motion passed on 18 February included the following 
task : ‘the Affirmation of Commitments Review Drafting Team is requested to 
continue its work to develop a longer-term process for Council consideration in 
April’.

6.4.1 Status report (Bill Drake)

6.4.2 Action items?

6.5 Should the GNSO Council submit comments regarding ‘Report of Possible 
Process Options for Further Consideration of the ICM Application for the .XXX 
sTLD’ ? (Note that comments are due by 10 May.)

6.6 Request for provisional Trusted Community Representatives (TCRs) for the 
root key generation and signing ceremonies : 
http://www.icann.org/en/announcements/announcement-12apr10-en.htm

•Note the very short window for expressions of interest : Friday, 23 April.

6.7 Any other business?

Item 7 Status updates (5 minutes)

7.1 Questions/comments on written status updates sent in advance by leaders of 
Working Groups, Work Teams, staff projects, etc.?
Status updates:
http://gnso.icann.org/meetings/notes-council-21april10-en.htm

Item 8: The updated GNSO Project Status List (5 minutes)

http://gnso.icann.org/meetings/pending-projects-list.pdf

8.1 Questions/comments?

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

1.Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2.Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3.Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4.Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5.Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6.Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:

1.Initiate a policy development process;
2.Forward a policy recommendation to the Board;
3.Recommend amendments to the ICANN Bylaws;
4.Fill a position open for election.
The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, 
e-mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
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Local time between March and October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) 11:00UTC
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California, USA (PST) UTC-8+1DST 04:00
Cedar Rapids, USA (CDT) UTC-6+1DST 06:00
New York/Washington DC, USA (EDT) UTC-5+1DST 07:00
Buenos Aires, Argentina UTC-3+0DST 08:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 08:00
Dublin, Ireland (GMT) UTC+1DST 12:00
Darmstadt, Germany (CET) UTC+1+1DST 13:00
Paris, France (CET) UTC+1+1DST 13:00
Moscow, Russian Federation (MSK) UTC+3+1DST 15:00
Karachi, Pakistan UTC+5+0DST 16:00
Hong Kong, China UTC+8+0DST 19:00
Tokyo, Japan UTC+9+0DST 20:00
Melbourne/Sydney Australia (EDT) UTC+10+0DST 21:00
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The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time 
(with exceptions)

Please let me know if you have any questions.
Thank you.

Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org