[council] GNSO Council agenda 28 January 2010 at 11:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Please find the updated Council agenda for the meeting today, 28 January 2010  
at 11:00 UTC.
Item 5 and 8 have been updated.

Item 5: Affirmation of Commitments (AoC) Review Team Draft Proposal (20 minutes)

Please note there have been two suggested edits, one from Wolf-Ulrich Knoben 
and one from Rafik Dammak  to the
Draft Proposal for Affirmation of Commitments (AoC) Review Teams
http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-proposal-26dec09-en.pdf

ISPCP Text
3. Support Teams
Even if the size of the review teams is expanded per the above, managing all 
the work envisaged over extended time periods will be very challenging. As 
such, it is reasonable to expect that there will be instances where some 
task-specific support may be needed, e.g. with data collection, that would 
impose a substantial burden on both team members and the staff. One way of 
addressing these challenges would be to constitute a support team for each 
review that can be turned to for targeted assistance. The review teams could 
draw such teams - but not exclusively - from the pools of nominees that were 
not selected for review team membership. If those pools were not sufficiently 
robust or did not offer the specialized expertise needed, the SO/ACs could 
suggest additional names for consideration by the review teams.

Rafik Dammak
Replace the text below :
"Obviously, any such communications would need to respect reasonable
restrictions like the review teams' adherence to the Chatham House rule, and 
the SO/ACs should be expected to exercise prudence and to only make use of the 
opportunity when it is necessary to support the teams and/or convey major 
concerns."

with this one

"It is expected that any communications or other input sought and received will 
be provided in good faith, and that SOs/ACs will exercise prudence and make use 
of the opportunity when it is necessary to support the teams and/or convey 
major concerns. In exceptional circumstances, a SO or AC, the review teams or 
members thereof may consider it necessary to subject such communications or 
other input to reasonable restrictions such as the Chatham House rule, and 
where this is the case, the relevant parties to the affected communication or 
input shall, as far as possible, be informed in advance."


Note Item 8 has been updated with a motion on page
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions
and the link to the redlined revised version of 'GNSO Operating Procedures' 
containing procedures for election of an ICANN Board Director to fill seat #13.
http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.pdf

Item 8: Any Other Business (10 minutes)
8.1 Election to fill Board seat #13
8.1.1 Refer to Motion
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions
8.1.2 Refer to revised GNSO Operating Procedures
http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.pdf
8.1.3 Discussion
8.1.4 Approval of an exception to the 8-day motion requirement?
8.1.5 Action on Motion?
8.2 Topics for joint GNSO/ccNSO lunch meeting in Nairobi?

Reminder : Adobe Connect link :
Adobe connect
http://icann.na3.acrobat.com/gnsocouncil/
Step-by-step process to enter the Adobe Connect room
http://gnso.icann.org/correspondence/adobe-connect-manual-09jul09.pdf
If you will be absent please let the secretariat know in advance 
<gnso.secretariat@xxxxxxxxxxxxxx>

The agenda is posted at:
http://gnso.icann.org/meetings/agenda-28jan10-en.htm

and on the Wiki at:
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_28_january_2010

The proposed motions are posted at:
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions

This agenda was established according to the GNSO Council Operating Procedures 
approved 28 October 2009 for the GNSO Council.
http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf

For convenience:

An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 11:00 UTC

See the following and http://www.timeanddate.com for other times:
03:00 PST; 05:00 CST; 06:00 EST; 08:00 Buenos Aires; 09:00 Brazil; 12:00 CET; 
14:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo; 22:00 Melbourne.

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the following Council meetings per the new 
Council Operating Procedures:

7 January meeting - Approved on 22 January 2010
http://gnso.icann.org/meetings/minutes-council-07jan10-en.htm

Item 2: Decision regarding initiation of a PDP about vertical separation of 
Registries and Registrars (30 minutes)

2.1 Refer to Issues Report on Vertical Integration:
http://gnso.icann.org/issues/vertical-integration/report-04dec09-en.pdf

2.2 Summary of and rationale for Issues Report recommendations (Margie Milam)

2.3 Discussion

2.4 Motion to initiate a PDP
See motion on the Wiki 
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions

Note: Absentee voting will be allowed.

Item 3: Prioritization of GNSO work (5 minutes)

3.1 Status Report (Olga Cavalli)

3.2 Next steps?

Item 4: Joint ccNSO-GNSO IDN Working Group (JIG) Update (10 minutes)

4.1 GNSO JIG membership update (Glen de St. Géry)

4.2 Working Group status report (Edmon Chung)

4.3 Approval of new GNSO JIG members:

Rafik Dammak and Karen Anne Hayne as GNSO JIG members and Avri Doria as a JIG 
observer.

Item 5: Affirmation of Commitments (AoC) Review Team Draft Proposal (20 minutes)

5.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review 
Teams
http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-proposal-26dec09-en.pdf

5.2 Refer to the proposed GNSO Council Comments
http://gnso.icann.org/drafts/draft-gnso-council-response-to-draft-proposal-on-affirmation-reviews-requirements-implementation-processes-en.pdf

5.2.1 Overview (Bill Drake)

5.2.2 Discussion

5.2.3 Motion See motion on the Wiki 
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions

5.3 How should GNSO volunteers be identified as nominees for each of the four 
review teams?

5.3.1 Preliminary thoughts from the working team (Bill Drake)

5.3.2 Discussion

5.3.3 Next steps?

Item 6: Nairobi Meeting Planning (15 minutes)

6.1 Staff update on safety and security
http://gnso.icann.org/announcements/announcement-25jan10.htm

http://gnso.icann.org/mailing-lists/archives/council/msg08202.html

Community calls:
1) Thursday, 28th January, 0600 UTC (1130 New Delhi, 0900 Nairobi, 1400
Beijing, 1700 Sydney (for the Eastern Hemisphere)
2) Friday, 29th January, 2000 UTC (1200 Los Angeles, 1500 New York, 1700
Buenos Aires, 1800 Sao Paulo (for the Western Hemisphere)

6.2 Meeting plan (Stéphane van Gelder)

6.2.1 Refer to draft schedule
http://gnso.icann.org/meetings/nairobi-agenda-26jan10-en.pdf

6.2.2 Topics for joint meeting with the GAC:

1) New gTLD policy implementation, including Expression of Interests;
2) Affirmation of Commitments (AoC).

6.2.2.1 Should we prepare discussion points and/or questions from the GNSO?

6.2.2.2 Drafting team to prepare for joint GNSO/GAC meetings?

6.3 Council Breakfast

Item 7: Status updates (10 minutes)

7.1 Questions/comments on written status updates sent in advance by leaders of 
Working Groups, Work Teams, staff projects, etc.?

Status updates http://gnso.icann.org/meetings/notes-council-28jan10-en.htm

Item 8: Any Other Business (10 minutes)

8.1 Election to fill Board seat #13

8.1.1 Refer to Motion
https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions

8.1.2 Refer to revised GNSO Operating Procedures
http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.pdf

8.1.3 Discussion

8.1.4 Approval of an exception to the 8-day motion requirement?

8.1.5 Action on Motion?

8.2 Topics for joint GNSO/ccNSO lunch meeting in Nairobi?

Item 9: The updated GNSO Project Status List (10 minutes)
http://gnso.icann.org/meetings/pending-projects-list.pdf

9.1 Questions/comments?

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

Create an Issues Report: requires an affirmative vote of more than 25% vote of 
each House or majority of one House;
Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% 
of one House and a majority of the other House ("GNSO Supermajority");
Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative 
vote of a GNSO Supermajority; and
Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:

Initiate a policy development process;
Forward a policy recommendation to the Board;
Recommend amendments to the ICANN Bylaws;
Fill a position open for election.
The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.

(03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 
Melbourne)
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Local time between October and March, Winter in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 11:00
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California, USA (PST) UTC-8+0DST 03:00
Cedar Rapids, USA (CST) UTC-6+0DST 05:00
New York/Washington DC, USA (EST) UTC-5+0DST 06:00
Buenos Aires, Argentina UTC-3+0DST 08:00
Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 09:00
Dublin, Ireland (GMT) UTC+0DST 11:00
Darmstadt, Germany (CET) UTC+1+0DST 12:00
Paris, France (CET) UTC+1+0DST 12:00
Moscow, Russian Federation (MSK) UTC+3+0DST 14:00
Karachi, Pakistan UTC+5+0DST 16:00
Hong Kong, China UTC+8+0DST 19:00
Tokyo, Japan UTC+9+0DST 20:00
Melbourne,/Sydney Australia (EDT) UTC+10+1DST 22:00
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The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org