Re: [council] FW: Doodle IDNG call

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

I think all of us can understand where Adrian is coming from here. Being in
Australia, he suffers some insane meeting times and this undoubtedly reduces
his ability to participate in the GNSO processes as much as he would like.
Being based in Europe, I also have late evening (but thankfully not early
morning) meeting times.

So I agree with the initial suggestion that call times are not solely
arranged according to majority doodle votes, are these are necessarily
geographically weighed and if you have 10 participants and 8 of them are
from the US, the other 2 will not have much say.

I think Chuck makes some very good initial suggestions and I agree that we
need to consider this question of meeting organisation at Council level as
they impact all our working groups and drafting teams.

I would like to suggest that, for those meetings where some participants
have to suffer unpleasant hours, we restrict meeting times to no more than
one hour. I know that it's sometimes difficult to keep things concise, but
when you're on a call early in the morning or late at night, it seems
unreasonable to also require of you to sit through a couple of hours of
discussion and still provide valuable input.

I do feel that it's not just the times at which these meetings are held
which is a problem, but also the sheer number of these calls that are
required and their length.

Stéphane


Le 03/05/09 16:40, « Gomes, Chuck » <cgomes@xxxxxxxxxxxx> a écrit :

> 
> Here are some suggestions regarding scheduling teleconference calls that I
> recently sent in response to a very valid concern expressed by Adrian.  I
> suggest that we consider these or any modifications to them in the GNSO as a
> whole.
> 
> Chuck 
> 
> -----Original Message-----
> From: owner-ntfy-gnso-idng@xxxxxxxxx [mailto:owner-ntfy-gnso-idng@xxxxxxxxx]
> On Behalf Of Gomes, Chuck
> Sent: Sunday, May 03, 2009 10:21 AM
> To: Adrian Kinderis; Glen de Saint Géry; ntfy-gnso-idng@xxxxxxxxx
> Subject: RE: Doodle IDNG call
> 
> Adrian makes some good points that we need to take into consideration.  I
> would suggest that we do our best to follow all of following principles when
> we cannot find a time that everyone can make:
> 
> 1.  Select a time that maximizes participation.
> 
> 2.  Avoid any time that is ridiculous for any key participant
> 
> 3.  Make sure call leaders are able to participate
> 
> 4.  In cases where ridiculous times are unavoidable some, attempt to rotate
> the use of such times so that certain participants are not always impacted (as
> suggested by Adrian).
> 
> 'Key participants' and 'Ridiculous' times may vary by meeting but here are
> some possible general guidelines:
> 
> -  Key participants should include anyone whose live input is needed; put
> another way, if the effectiveness of a meeting will be reduced if someone has
> to participate after the meeting, then that person should be considered a key
> participant.  A simple example of this would be a case where a vote is planned
> and absentee voting is not allowed; all eligible voters in this case would be
> key participants.  But the definition should not just include voting
> situations.
> 
> -  Any meeting time that requires even partial participation for a key
> participant between midnight and 5 am should be excluded unless the impacted
> participant(s) specifically agree(s) to the exception.  (For example, Edmon
> tends to prefer times that most of the rest of us consider ridiculous.)
> 
> I am sure improvements can be made to my ideas so I welcome them.
> 
> Chuck
> 
>> -----Original Message-----
>> From: owner-ntfy-gnso-idng@xxxxxxxxx
>> [mailto:owner-ntfy-gnso-idng@xxxxxxxxx] On Behalf Of Adrian Kinderis
>> Sent: Saturday, May 02, 2009 7:03 PM
>> To: Glen de Saint Géry; ntfy-gnso-idng@xxxxxxxxx
>> Subject: RE: Doodle IDNG call
>> 
>> These suggested call times are crazy!
>> 
>> Just once I'd like a call time about 4pm after I've had my afternoon
>> coffee. I understand it is about balance but why can't we share it
>> around a little.
>> 
>> I won't be able to make these times (I'll take Bruce's advice and just
>> sit out these meetings when they are set for inconvenient times).
>> 
>> Remind me to raise my concerns about Doodles too. Just because a time
>> is most popular it is chosen. When you have such a participant loading
>> to North America nothing ever gets shared around and the meeting times
>> stay the same.
>> 
>> Glen - this rant is not aimed at you. I understand you have a job to
>> do.
>> 
>> Thanks.
>> 
>> 
>> Adrian Kinderis
>> 
>> -----Original Message-----
>> From: owner-ntfy-gnso-idng@xxxxxxxxx
>> [mailto:owner-ntfy-gnso-idng@xxxxxxxxx] On Behalf Of Glen de Saint
>> Géry
>> Sent: Sunday, 3 May 2009 3:29 AM
>> To: ntfy-gnso-idng@xxxxxxxxx
>> Subject: Doodle IDNG call
>> 
>> Dear All,
>> 
>> Please indicate the day and time that would work for you to discuss
>> the draft charter for an IDNG WG.
>> 
>> The time is originally noted in UTC but can be changed for your time
>> zones.
>> 
>> http://www.doodle.com/47qaf4zk4387aptr
>> 
>> Thank you.
>> Kind regards,
>> 
>> Glen
>> 
>> Glen de Saint Géry
>> GNSO Secretariat
>> gnso.secretariat@xxxxxxxxxxxxxx
>> http://gnso.icann.org
>> 
>> 
>> 
>> 
> 
>