[council] Travel policy draft and other comments

["Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>]

Hi,
In preparation for our conference call tomorrow, I am enclosing in this
email the draft text prepared by the drafting team, which includes the
suggestions made by Phillip and acceppted by some of us.
There is also a brief summary of Doug Brent´s response in relation with the
request of flexibility for fund allocation.
There has not been a lot of feedback from constituencies to this text, so am
not sure if we are ready yet to draft a motion.
Looking forward to talking to you tomorrow.
Regards
Olga



*GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING*

Allocation and Control:

The total GNSO Travel support budget (less the amount allotted to the NCAs
and GNSO Council chair) should be divided to the extent possible on an equal
basis among the GNSO constituencies.

The use of travel support funds is for travel to ICANN meetings, including
regional, inter-sessional, and face-to-face working group meetings.

The use of travel support funds is to be solely determined by each
constituency independently as it sees fit to most effectively progress the
work of the GNSO.

The GNSO Council has no role in deciding how these funds are allocated
to individuals.

Transparency and Reporting:

ICANN staff will publish the names of all those who receive travel support
together with a list of the relevant meeting(s) for which the support was
given and which were attended by the support recipient.



*Highligts of the comments sent by Doug Brent:*

The current travel procedure talks about a certain number of people getting
travel support for meetings (air and per diem). To add some flexibility at
the cost of some additional tracking, ICANN can enable a split of that
support; a certain number receiving air reimbursement and a certain number
receiving per diem support (where these could be different people). To
belabor the point for clarity, if before there were ten total people
supported for air and per diem, now perhaps five could receive both air and
per diem, five could receive air only, and five per diem only.

Using this approach there will be a number of supported people, not a fund.

Then, each constituency would be allocated some number of supported
travelers.

If we go by number of travelers, the variability is a budget variability
that does not affect the constituency; it will just impact the accuracy of
ICANN budgeting by the staff.