[council] Travel support draft text

["Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>]

Dear collegues,
the text prepared by the drafting team on Travel support funds is included
in this email for your revision and comments.

A special request for flexibility on the use of travel funds was made to
ICANN staff in a meeting in Cairo. Flexibility could be possible but there
are fiduciary controls that makes it difficult. Feedback about this issue
will be provided by ICANN staff.

They said it could be very useful if GNSO may set up a group that provides
input to staff about these travel issues, in both phases (until June and
after). In this regard I want to suggest that we keep this drafting team as
the group in charge of interacting with ICANN staff in relation with travel
funds. We could discuss this during our next conference call.

Please let me know if you have any doubt or question.

Best regards
Olga


*GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING*

Allocation and Control:

The total GNSO Travel support budget (less the amount allotted to the NCAs
and GNSO Council chair) should be divided to the extent possible on an equal
basis among the GNSO constituencies.

The use of travel support funds is for travel to ICANN meetings, including
regional, inter-sessional, and face-to-face working group meetings.

The use of travel support funds is to be solely determined by each
constituency independently as it sees fit to most effectively progress the
work of the GNSO.

The GNSO Council has no role in deciding how these funds are allocated
to individuals.

Transparency and Reporting:

The names of all who receive travel support must be made known publicly.
What is covered for each (e.g. air fare, accommodations, per diem – not the
dollar amounts) must also be made public.

Everyone who is supported must make known (e.g. in a report) publicly the
dates of travel, accommodations (which hotel) and meetings attended and/or
work accomplished. Note: This should take less than a page to describe.