[council] RE: [liaison6c] Re: Input Requested on Council Restructuring

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Denise,
 
I have one more question.  If the Council restructuring is not complete
until April 2009, we also need to deal with chair and vice chair
elections.  My understanding from Glen is that the terms of Avri and
myself end on 31 January 2009.  What are Staff's recommendations in this
regard?  Note that Avri's seat on the Council is scheduled to end at the
end of the Annual Meeting in 2009 and it is proposed under the new
structure that there be two vice chairs, one from each house.
 
Chuck


________________________________

        From: owner-liaison6c@xxxxxxxxxxxxxx
[mailto:owner-liaison6c@xxxxxxxxxxxxxx] On Behalf Of Gomes, Chuck
        Sent: Thursday, September 18, 2008 5:56 PM
        To: denise.michel@xxxxxxxxx; council@xxxxxxxxxxxxxx; liaison6c
        Cc: Cheryl Langdon-Orr; Alan Greenberg; Janis Karklins; Bertrand
de La Chapelle; Robert Hoggarth
        Subject: RE: [liaison6c] Re: Input Requested on Council
Restructuring
        
        
        Thanks Denise.
         
        I have one question regarding the Staff recommendation "that the
various GNSO constituencies proceed with their normal nomination and
election processes for two primary reasons."  Does this mean that
constituencies should elect Councilors for full terms?  That may work
for the Registries and Registrars because the number of Council seats
will be unchanged in the new bicameral structure for their respective
stakeholder groups.  But it might create a problem for the two user
stakeholder groups, especially for the commercial stakeholder group
because of the reduction in seats.
         
        In cases where the number of seats will change, it seems to me
like it would be important that all parties involved to understand that
'normal nomination and election processes' may happen but there should
be awareness up front that terms may be adjusted for some seats once the
new structure is implemented.*
         
        In previous Staff communications, it was stated that new
stakeholder groups would need to submit proposals to the Board for
seating of Council representatives NLT 2 December 2008.  I assume that a
new date will be communicated shortly.
         
        Chuck
         
        * Note that I discussed this issue with Rob in a call that he
and I had earlier this afternoon, so he may already be working on it.


________________________________

                From: owner-liaison6c@xxxxxxxxxxxxxx
[mailto:owner-liaison6c@xxxxxxxxxxxxxx] On Behalf Of Denise Michel
                Sent: Thursday, September 18, 2008 4:55 PM
                To: council@xxxxxxxxxxxxxx; liaison6c
                Cc: Cheryl Langdon-Orr; Alan Greenberg; Janis Karklins;
Bertrand de La Chapelle
                Subject: [liaison6c] Re: Input Requested on Council
Restructuring
                
                
                Dear Community Members:
                
                As previously noted, some constituency representatives
have expressed concerns about the need to act quickly because they have
incumbent GNSO Council members whose terms expire during the Cairo ICANN
meeting. It has been suggested that constituencies should have the
option to extend the terms of their existing representatives, if needed,
until January 2009.  
                
                We have consulted the ICANN bylaws, discussed the matter
with ICANN's General Counsel and noted comments from various
constituency representatives regarding the timing of the implementation
effort necessary to seat the newly restructured GNSO Council by the
January deadline.  As a result of those interactions Staff recommends
that the various GNSO constituencies proceed with their normal
nomination and election processes for two primary reasons.  First,
formal modification of the ICANN Bylaws to expressly permit term
extensions for current Council representatives would likely take as long
to accomplish as the transition period and, at the very least, would not
be resolved until after the GNSO Council meeting in Cairo. Second, based
on initial constituency feedback and Staff's review of the myriad of
implementation challenges that must be overcome to achieve a January
transition date for the newly structured Council, Staff will be
recommending that the Board extend the transition time to the new
structure until at least April 2009. 
                
                Please let me know if you have questions or need
additional information.  
                
                Regards,
                Denise
                
                
                -- 
                Denise Michel
                ICANN VP, Policy 
                policy-staff@xxxxxxxxx
                
                
                
                On Fri, Sep 5, 2008 at 4:01 PM, Denise Michel
<denise.michel@xxxxxxxxx> wrote:
                

                        Dear GNSO Community Leaders:
                        
                        As I reported during yesterday's GNSO Council
teleconference meeting and previously via email, the ICANN Board made
significant progress discussing various aspects of the GNSO Council
restructuring at its 28 August meeting.  During the meeting, Board
members discussed a number of consensus recommendations developed by the
special working group on GNSO Council Restructuring (WG-GCR).  The Board
endorsed the direction of the WG-GCR Report and approved a bicameral
voting structure that includes contracted and non-contracted party
houses each composed of voting stakeholder representatives and
independent nominating committee appointees (see
<http://gnso.icann.org/mailing-lists/archives/council/msg05417.html>).
The Board directed that a transition to this new structure be
accomplished by January 2009.
                        
                        Several Council restructuring issues remained
unresolved. The Board is continuing its discussions and intends to
address these issues at its next meeting on 30 September.  There are
five major issue areas yet to be decided:  (1) the role of an
independent third Nominating Committee Appointee (NCA) that the Board
has decided will serve on the Council; (2) the process for electing
Council leadership (Chair and Vice Chairs); (3) the process for filling
Board seats #13 and #14; (4) the voting thresholds for various Council
decisions as proposed by the WG-GCR; and (5) general implementation
issues. (It is important to keep in mind that the Board is actively
considering Council restructuring and additional ideas and issues could
emerge.)
                        
                        To assist Board members in their deliberations,
Staff will be preparing an analysis and recommendation for each of these
remaining decision points.  I would like to include additional community
input in that process and invite all GNSO constituencies, other ICANN
structures, and the nominating committee appointees to share their views
as appropriate.  For each of the four WG-GCR recommendations outlined
below I am requesting each group to submit a one-paragraph statement
clarifying its perspective on that topic.  I also hope that each group
will take the opportunity to highlight in one paragraph what they
believe to be the most significant implementation issues that will need
to be addressed (Issue 5). Note: your comments will not be edited or
summarized, but will be collated and submitted directly to Board members
for their consideration.  A copy of this submission will be posted on
the public GNSO email list.
                        
                        Any group intending to contribute comments
should submit them to me via email to policy-staff@xxxxxxxxx by COB on
18 September (PDT).  That will give Board members adequate time before
their meeting to review your submissions.  A copy of the Final Report of
the WG-GCR is attached for your reference.  The remaining issues also
are summarized below, but please reference the report directly for the
precise WG-GCR language.
                        
                        Issue 1 - Role of the Third NCA:
                        
                        At it 28 August meeting the Board directed that
each voting house include one voting Nominating Committee appointee
(NCA).  The Board also directed that a third "independent" NCA continue
to serve on the Council - a matter on which the WG-GCR could not reach
consensus. The Board has not yet determined what the role, function or
status of that third NCA will be on the Council.  Ideas currently under
discussion include: making this NCA non-voting and not assigned to
either house (recommended by Staff); making the third NCA voting
(unclear yet how this would fit into the bicameral voting structure);
including the third NCA as a voting member of the non-contracted party
house to maintain a 6:1 ratio of constituency representatives to NCAs; 
                        
                        Issue 2 - Council Leadership; Election of GNSO
Council Chair 
                        
                        The WG-GCR proposed that the GNSO Council Chair
be elected by a 60% vote of BOTH voting houses and that each house elect
its own Vice Chair to serve in that capacity.  A WG-GCR non-consensus
compromise suggested that if that process could elect no Chair, then a
third Council-level Nominating Committee Appointee should serve as a
non-voting Chair.  The Board generally discussed the leadership
selection options at it 28 August meeting, but did not reach a decision.
Ideas currently under discussion include: adopting the WG-GCR proposal
(recommended by Staff); adopting the WG-GCR proposal as well as the
proposal to use the third NCA as a non-voting Chair if needed; and have
the Chair elected by a simple majority of the full Council with weighted
voting (12 votes each for the contracted and non-contracted party
houses, and single vote for each of the three NCAs). 
                        
                        Issue 3 - Election of Board Seats
                        
                        The WG-GCR proposed that, at the end of the
current terms for Board seats #13 and #14, the contracted party voting
house elect Seat 13 by a 60% vote and that the user/non-contracted party
voting house elect Seat 14 by a 60% vote.  The WG-GCR agreed that the
two seats cannot BOTH be held by individuals who are employed by, serve
as an agent of, or receive any compensation from an ICANN-accredited
registry or registrar, nor can they both be held by individuals who are
the appointed representatives to one of the GNSO user stakeholder
groups. Staff is exploring concerns that changes in the Board election
methodology for Seats 13 and 14 as proposed by the WG-GCR would have the
effect of creating Board members from each of the voting houses, rather
than Board members from the entire GNSO. (All Board seats are to serve
the interests of ICANN's public benefit mandate, not the interests of
individual groups; the SO level represents a view of an entire sector of
the ICANN community and there is concern that to more narrowly define
the parameters of selection within an SO is inconsistent with the
non-representational capacity of the members once they reach the board
of directors). 
                         
                        The Board did not have time to thoroughly
address this matter at its 28 August session. Ideas currently under
discussion include: adopting the WG-GCR proposal; deferring this issue
and dealing with it as part of the Board Review (which is ongoing);
adopting a Council-wide supermajority selection criteria; adopting a
method which uses a simple majority of the full Council with weighted
voting (12 votes each for the contracted and non-contracted party
houses, and single vote for each of the three NCAs). 
                        
                        Issue 4 - Voting Thresholds:
                        

                        1.      "The WG-GCR reached consensus on the
following collection of voting thresholds: "Create an Issues Report
(currently 25% of vote of Council)- either greater than 25% vote of both
houses or simple majority of one house  
                                
                        2.      Initiate a PDP within Scope of the GNSO
per ICANN Bylaws and advice of ICANN GC (currently >33% of vote of
Council) -- greater than 33% vote of both houses or greater than 66%
vote of one house 
                        3.      Initiate a PDP not within Scope of the
GNSO per ICANN Bylaws and advice of ICANN GC (currently >66% of vote of
Council) - greater than 75% vote of one house and a simple majority of
the other   
                        4.      Approval of a PDP without Super-Majority
(currently >50% of vote of Council) -- Simple majority of both houses,
but requires that at least one representative of at least 3 of the 4
stakeholder groups supports  
                        5.      Super-Majority Approval of a PDP
(currently >66% of vote of Council) - Greater than 75% majority in one
house and simple majority in the other  
                        6.      Removal of Nominating Committee
Appointees for Cause subject to ICANN Board Approval (currently 75% of
Council):  a) At least 75% of User/NCP House to remove Nominating
Committee appointee on User/NCP House; b) At least 75% of Contracted
Parties House to remove Nominating Committee appointee on Contracted
Parties House; c) [At least 75% of both voting houses to remove the
Council-level Nominating Committee appointee]. 
                        7.      All other GNSO Business (other than
Board elections) - simple majority of both voting houses."


                        The Board did not have time at its 28 August
meeting to discuss these voting thresholds.  Staff has recommended
adoption of all voting thresholds noted in the WGGCR Report, except for
Category F, the threshold for removal of an NCA.  Staff has recommended
that the Board consider this threshold further as it continues its
related work on the NomCom Review and improvement efforts. Additional
ideas under consideration include adding a voting threshold for the
approval of a charter for a PDP working group. 
                        

                        Issue 5 - Implementation
                        
                        At its 28 August meeting, the Board directed the
GNSO Council to work with ICANN Staff on an implementation plan that
creates a transition to a new bicameral voting structure by the
beginning of calendar year 2009. Board discussion continues on how to
ensure diversity in each stakeholder group, whether specific Board
recommendations are needed to support expansion and inclusiveness for
new actors, and whether the Board should encourage fostering different
representation.  Questions about whether additional guidance or
requirements are needed on the implementation plan, and transition to
the new structure by January 2009, also are being explored. Comments
about this time frame, the issues noted, or about particular areas that
might require special attention are most welcome. 
                        
                        Thank you for your continued involvement and
input. 
                        
                        Regards,
                        Denise
                        
                        -- 
                        Denise Michel
                        ICANN VP, Policy 
                        policy-staff@xxxxxxxxx