[council] ELECTION PROCEDURES FOR ICANN BOARD MEMBER - SEAT 13 - February - May 2007

["GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>]

Dear Council Members,

The GNSO Election Procedures for selecting an ICANN Board member for 
seat # 13 during the February - May 2007 elections are set out below.

A. CANDIDATES

There is one eligible candidate:

BRUCE TONKIN nominated by Cary Karp, seconded by Tony Holmes and Sophia
Bekele.
http://forum.icann.org/lists/gnso-nominations/

The GNSO Council members, the executive committee members of the
constituencies, the ALAC and GAC liaisons to the Council are invited to
join the teleconference to interview the ICANN Board candidates.

The date to be decided.

Nominations took place between Monday 19 February and Monday 12 March 2007.
http://gnso.icann.org/announcements/gnso-nom-template-20070226.shtml

Only GNSO Council members could nominate candidates.

1 candidate was nominated and accepted his nomination.
http://forum.icann.org/lists/gnso-nominations/

B. VOTING PROCEDURE

Since there is only one candidate, there will be one round of voting by
secret electronic ballot.


C. PROPOSED SCHEDULE FOR THE VOTING

Monday 2 April 2007, 15:00 UTC  - Monday 9 April 2007, 15:00 UTC

D. GNSO COUNCIL MEMBERS ELIGIBLE TO VOTE:

All GNSO Council members are eligible to vote, that is, 3
representatives from each constituency, Registrars, gTLD registries,
Commercial and Business Users (CBUC), Non Commercial Users (NCUC),
Intellectual Property (IPC), and Internet Service Providers and
Connectivity Providers (ISPCP) and the 3 Nominating Committee
appointees. Liaisons from the ALAC and the GAC do not vote.

GNSO Council members who are candidates, will be replaced temporarily on
the Council by a member chosen by the constituency affected and that
person will have the right to vote.

http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm#VI
"In the event that a person serving in any capacity on a Supporting
Organization Council accepts a nomination to be considered for selection
as a Director, the constituency group or other group or entity that
selected the person may select a replacement for purposes of the
Council's selection process."

The replacement Council representatives are subject to the geographic
diversity requirement in the ICANN Bylaws
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm#X
"Section 3. GNSO COUNCIL
  1. Subject to the provisions of the Transition Article of these
Bylaws, the GNSO Council shall consist of three representatives selected
by each of the Constituencies described in Section 5 of this Article,
and three persons selected by the ICANN Nominating Committee. No two
representatives selected by a Constituency shall be citizens of the same
country or of countries located in the same Geographic Region.

5. No more than one officer, director or employee of any particular
corporation or other organization (including its subsidiaries and
affiliates) shall serve on the GNSO Council at any given time."

E. COUNTING OF VOTES:

As provided in the ICANN bylaws,
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm, Article
X, section 5.2.
each GNSO Council member representing either the registrars constituency
or the gTLD registries constituency will be entitled to cast two votes
in each round, and all other members (including those selected by the
Nominating Committee) shall be entitled to cast one vote.

There will be a total of 27 votes cast and a majority is 14 or more.

F. VOTING

Voting will take place by secret e-mail ballot.

1. Ballots will be sent out individually to each GNSO Council members'
e-mail address.

2. Ballots should be filled out and returned to the e-mail address
stated in the ballot. They should not be copied to any e-mail list.

3. At the scheduled time, the Secretariat will announce the result of by
sending a message to the
<gnso-elections@xxxxxxxxx mailing list>.
The announcement will include:

a. The number of votes the candidate received;
b. The names of the GNSO Council members from whom ballots were
received; and
c. The confidential code number of each ballot .

Item 3(c) will allow each GNSO Council member to double-check that his
or her ballot was properly understood, but will not allow others to
determine how the member voted.

4. In exceptional cases where a GNSO Council member has no Internet
access during the voting period, a voice vote may be registered with the
GNSO Secretariat personally during the voting period, before the vote is
closed.

G. DISCLOSURE OF THE VOTING

The Secretariat will announce the outcome of the voting at the close of
the voting period.

The GNSO Council will confirm the results of the voting at a Council
meeting. Once that occurs, the GNSO Secretariat will prepare and post a
full record of all voting, including how each member voted in each round.

H. DISCUSSION MAILING LIST DURING ELECTIONS

1. In accordance with a decision as noted in:
http://www.dnso.org/dnso/notes/20030325.GNSOrio-captioning.html
http://www.dnso.org/dnso/notes/20030325.GNSOrio-minutes.html
http://www.dnso.org/clubpublic/council/Arc12ch/msg00247.html

Public archiving of the GNSO Council list will not be stopped.
A separate archive and mailing list will be created for the purpose of
managing elections going forward. This list will (a) exclude those
Council members who are candidates; but include (b) any liaisons from
the ALAC or GAC to the GNSO Council; and (c) the GNSO Secretariat.
The list recipients and archiving will be concluded at the end of the
process.

This list name is gnso-elections@xxxxxxxxx and archives will be posted at
http://forum.icann.org/lists/gnso-elections/ following the conclusion of
the election.

2. Messages posted to the list should be treated as confidential until
the end of the elections. The GNSO Secretariat may, however, disclose
them to the General Counsel's office to the extent appropriate to obtain
advice about how to handle procedural problems that arise during the
voting process.

The Council list should continue to be used for normal policy
development work.

Please note that no ICANN staff, except the GNSO secretariat will be
recipients of the special election mailing list during this period, and
they should be contacted separately with any enquiries.

Please let me know if you have any questions.
Thank you.
kind regards,

Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org