[council] Online Workshop Ideas
The key to a successful online workshop is for people to give the same time
and attention to the work online as they would give to a face-to-face
meeting. We would also need the assistance of the GNSO's Staff members to
facilitate the workshop.
Here's one conception of what an online work session might look like:
Pre-Workshop: Each Council member reads the public comments, constituency
reports and submitted papers on the Terms of Reference. (Time estimate 4-6
hours)
Monday, Day 1: Each Council member drafts his or her own contribution in
response to the various items in the Terms of Reference. To the extent they
thought appropriate, councilors could work within their constituencies, or
divide work among multiple constituencies, to prepare responses. (Time
estimate: 3-4 hours per Council member.) By the end of the first day,
council members could either submit their responses to Staff by e-mail or
place them directly on a wiki page. Staff would create a web or wiki page
for each submission, identifying the Council member or members who worked on
a submission.
Tuesday, Day 2: Each Council member reads the responses submitted on the
previous day and posts questions, comments or responses. (Time estimate: 3-4
hours per Council member.) At the end of the second day, staff updates the
web or wiki page for each submission with the questions and comments.
Wednesday, Day 3: Council members read all of the questions, comments, and
responses, submitted with respect to both their own original submission and
all other submissions. Council members revise their original submissions to
clarify or modify their original responses. Council members also answer any
questions, either in a modification to their original submission or in a
separate Q&A section. (Time estimate: 3-4 hours per Council member.)
Thursday and Friday, Days 4-5: Staff Work Days. Staff reviews all
submissions, questions, amendments, etc. posted over the first three days.
Staff looks for common threads, shared values, etc. to prepare a report of
agreed items. Staff also identifies areas of disagreement. To the extent
that items are contested, Staff tries to identify majority and minority
positions. By the end of Day 5, Staff posts a paper summarizing the
submissions, identifying areas of consensus and majority and minority
positions on contested issues. Most importantly, in the posted paper, Staff
suggests possible compromises among various positions on contested items in
an attempt to narrow any areas of disagreement.
Weekend, Days 6-7: Councilors read the Staff paper.
Monday, Day 8: Each Council member drafts responses to Staff paper. The
primary purpose of the response is to address any inaccuracies in the Staff
report and to respond to any proposals for compromise. (Time estimate: 3-4
hours per Council member.)
Tuesday, Day 9: Real-time conference call to review status of work and
discuss areas of agreement. (Time estimate: 2 hours) Staff work day
following conference call.
Wednesday, Day 10: Staff posts final paper, revising it to include
corrections submited by Council members and responses to compromise
proposals.
Thursday, Day 11: Council votes on whether the report accurately summarizes
the discussions. If approved, the report is posted on the ICANN and GNSO web
pages for public comment.
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This sort of online work would take the same level of effort we would give
to a three-day work session, with travel, and distribute it over
approximately a two-week period. We would each work on our own time and in
our own locations, but we would agree to perform the day's designated task
within the set 24-hour period.
-- Bret
Attachment:
smime.p7s
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