[council] Date for meeting in Washington area -23/24/25 Feb 2006

["GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: council[at]gnso.icann.org]

Dear Council Members,

As requested by Bruce Tonkin, the GNSO Council chair, I am providing an
update on the proposed meeting in the Washington DC area.
The proposed dates are:

Thursday 23 February from 1:30 pm to 5:00pm
Friday 24 February from 9:00 am to 5:00pm (Open Forum planned for half a
day)
Saturday 25 February from 8:30 am to 12:30 pm

In view of these meetings, there will be no GNSO Council meeting as
planned on 21 February 2006. http://gnso.icann.org/calendar/#feb

The room space can accommodate 30 people at an open U shape table and
there will be 10 extra chairs on the sides.
Some of the constituencies have informed me that their representatives
will participate remotely and that they would like to have one or two
additional designated representatives for on site attendance. If you
will be participating remotely, the constituency should agree who will
attend the meeting in person and let me know as soon as possible please.
DIAL IN will be provided for remote participation of councillors.

The meeting room has a podium, pc projector, wireless Internet
connectivity and microphones.

The cost would be for drinks and food, and will depend on the number of 
people attending, but I am told a sandwich/salad style lunch can be 
catered for at usually about 350- 400 US$  for about 35 people. There is 
a contribution for unlimited coffee, sodas, and juice that we are asked 
to make -- which is much nicer than having to worry about ordering 
catering for drinks. That might be about 150- 175 US$ An alternative is 
to break for lunch. There are numerous lunch places to buy salads, soup, 
sandwiches "on one's own".
I have contacted about 10 hotels in down town Washington and the room
rates vary from 190 to 250 US$. In order to negotiate a reasonable
price, and hold sleeping rooms, I do have to know how many rooms will be
needed and would be most grateful if you could give me an indication
whether you will be attending or who will be attending from your
constituency.

There are 3 airports serving the Washington DC area:
- Regan national airport is the closest being 15 to 20 minutes cab drive
to Down Town Washington DC.
- Baltimore (BW1) is about 1hour 15 minutes but does have subway
transport  between the airport and Down Town Washington DC.
- Dulles (IAD) is about 50 to 60 minutes away by cab or shuttle and
there is an excellent shuttle service between Dulles airport and Down
Town. There is no subway nor are there trains between Dulles and Down 
Town Washington DC.
I hope this helps. Please contact me if you have any questions and 
please let me know whether you will be attending in person or by remote 
particiaption.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org