[council] GNSO Council draft minutes 20 October 2005

["GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: council[at]gnso.icann.org]

Dear Council Members,

Please find  the draft minutes of the GNSO Council
teleconference held on 20 October 2005.

Please let me know what changes you would like made.

Thank you.
Kind regards,

Glen
--
20 October 2005

Proposed agenda and related documents

List of attendees:
Philip Sheppard - Commercial & Business Users C.
Marilyn Cade - Commercial & Business Users C. proxy if necessary to 
Grant Forsyth/Philip Sheppard/Bruce Tonkin
Grant Forsyth - Commercial & Business Users C
Greg Ruth - ISCPC
Antonio Harris - ISCPC- absent - apologies - proxy to Tony Holmes/Greg Ruth
Tony Holmes - ISCPC
Thomas Keller - Registrars
Ross Rader - Registrars - proxy if necessary to Thomas Keller/Bruce Tonkin
Bruce Tonkin - Registrars
Ken Stubbs - gTLD registries
Philip Colebrook - gTLD registries
Cary Karp - gTLD registries
Lucy Nichols - Intellectual Property Interests C
Niklas Lagergren - Intellectual Property Interests C - absent - 
apologies - proxy to Lucy Nichols/Kiyoshi Tsuru
Kiyoshi Tsuru - Intellectual Property Interests C.- absent
Robin Gross - Non Commercial Users C. - absent
Norbert Klein - Non Commercial Users C. - absent
Alick Wilson - Nominating Committee appointee - absent - aplogies - 
proxy to Bruce Tonkin
Maureen Cubberley - Nominating Committee appointee - proxy if necessary 
to Bruce Tonkin
Avri Doria - Nominating Committee appointee - proxy if necessary to 
Norbert Klein/Bruce Tonkin
14 Council Members

ICANN Staff
Olof Nordling - Manager, Policy Development Coordination
Maria Farrell - ICANN GNSO Policy Support Officer
Liz Williams - Senior Policy Counselor
Tina Dam - Chief gTLD Registry Liaison
Glen de Saint Géry - GNSO Secretariat

GNSO Council Liaisons
Suzanne Sene - GAC Liaison
Bret Fausett - acting ALAC Liaison - absent - apologies

Michael Palage - ICANN Board member

Invited Guest
Jordyn Buchanan - WHOIS task force chair

MP3 Recording

Quorum present at 14: 10 CET.

Bruce Tonkin chaired this teleconference.

Approval of the agenda

Item 1: Approval of minutes
- Committee teleconference - 25 August 2005
- Council teleconference - 1 September 2005
- Council teleconference - 8 September 2005
- Council teleconference - 22 September 2005

Ken Stubbs moved the adoption of the minutes:
- Committee teleconference - 25 August 2005
- Council teleconference - 1 September 2005
- Council teleconference - 8 September 2005
- Council teleconference - 22 September 2005
Motion approved.
Abstention noted for Grant Forsyth on Council teleconference - 22 
September 2005
Decision 1: The GNSO Council minutes were adopted for the meetings:
- Committee teleconference - 25 August 2005
- Council teleconference - 1 September 2005
- Council teleconference - 8 September 2005
- Council teleconference - 22 September 2005

Item 2: Staff action items
2.1 list of current GNSO work items
2.2 update from Glen on Vancouver meeting schedule

2.2
Glen reported that certain room space had been procured for the GNSO 
Council and task forces on Monday, Tuesday afternoon, Wednesday and 
Saturday afternoons but the schedule had not been finalised.
Maureen Cubberley offered to assist with obtaining space in Vancouver if 
needed for the GNSO.
Marilyn Cade, supported by Maureen Cubberley reiterated the idea that it 
was necessary for a programming committee to meet at the end of each 
ICANN meeting.
Grant Forsyth mentioned that the difficulties experienced in organising 
the New Zealand meeting should be brought to the Dr. Twomey and the 
Senior Staff's attention.
Suzanne Sene reported that the Whois GAC workshop was planned as an open 
event on Tuesday morning, 29 November. Outreach was being made to Africa 
and Latin America for representation. The meeting focus would be on 
public policy aspects such as consumer, privacy and Intellectual 
Property protection. Among the proposed presentations are 
representatives from the Federal Trade Commission (FTC) on consumer 
protection, a German Data Protection commissioner from the European 
Commission, the Canadian banking industry, an Australian representative 
from eBay, and Margie Milam from Mark Monitor on Intellectual Property 
issues.
Bruce Tonkin urged councillors to suggest possible speakers.

Item 3: Process for election of GNSO Council chair
- current term of GNSO Council chair finishes 18 November 2005
- consider election for a one month term (18 Nov to 18 Dec 05) to align
with terms of Council members that expire at the end of annual general
meetings
- then hold election with full Council in December

Bruce Tonkin commented that in view of the current GNSO chair’s term 
finishing on 18 November 2005, it would be worth considering aligning 
the term of the chair with that of council members which should 
correspond to the annual general meeting.
Bruce Tonkin handed the chair to Philip Sheppard.

Philip Sheppard stated that the process for election of GNSO Council 
chair had been updated by discussion on the council mailing list.
Maureen Cubberley seconded by Ken Stubbs proposed that:
a GNSO Council Chair be appointed for an interim term from 18 November 
to 1 month after the 2005 Annual General Meeting (ie until 4 January 
2006) and an election for the GNSO Council Chair be held during December 
2005, for the next term to run from 4 January to 3 December 2006 (one 
month after the current date for the 2006 Annual General Meeting) for a 
period of one year.
A formal nomination period would immediately open for one week from 
Thursday 20 October to Thursday 27 October 2005.
The motion was unanimously accepted by nominated vote. Kiyoshi Tsuru, 
Robin Gross and Norbert Klein were absent with no proxy and did not vote.
Decision 2
An interim GNSO Council Chair be appointed for an interim term from 18 
November to 1 month after the 2005 Annual General Meeting (ie until 4 
January 2006) and an election for the GNSO Council Chair be held during 
December 2005, for the next term to run from 4 January to 3 December 
2006 (one month after the current date for the 2006 Annual General 
Meeting) for a period of one year.
A formal nomination period for an interim term would immediately open 
for one week from Thursday 20 October to Thursday 27 October 2005.
Ken Stubbs seconded by Ross Rader nominated Bruce Tonkin, who accepted 
the nomination, for the interim position.
The vote will be held at the next GNSO Council meeting on 16 November 2005

Philip Sheppard handed the chair back to Bruce Tonkin.

Item 4: Evaluation of new gtlds (.biz, .info etc as well as .travel, 
.jobs. .mobi etc)
- update on questions to structure the evaluation

Olof Nordling commented that it would be useful if Council members were 
to submit questions to be evaluated which would be sent to the GNSO 
constituencies for their input. It seemed as though the mapping of 
earlier rounds was incomplete thus assistance with questions that were 
lacking from the earlier evaluation would be useful.
Marilyn Cade clarified that the purpose of looking backwards at what had 
been done was to educate what should be done going forwards and see what 
lessons had been learned from the processes followed. Concern was 
expressed with what appeared to be a random process asking councillors 
to brainstorm questions. An evaluation process was established for the 
initial round of gTLDs, and though it may not be necessary to undertake 
every question reviewed, it could be a starting point to assess what 
areas would be applicable in the new gTLD policy.
Philip Sheppard stated that it was necessary compare to the past if 
additional domain names were to be added and if the questions were 
changed comparability would be lost.
Bruce Tonkin proposed that councillors contacted Olof Nordling regarding 
the evaluation of previous new gTLDs.

Item 5: Policy Development Process for new gtlds
- update on development of issues report

Olof Nordling reported that the Issues Report for new gTLDs still 
required review by other staff members, including the General Counsel, 
and would be published shortly. It was a highly prioritized item.
Item 6: Policy development for IDNs
- update on background document

Maria Farrell reported that the IDN background paper would be published 
at the end of the week ending 28 October 2005.
Item 7: Update on WHOIS task force

Jordyn Buchanan, the Whois task force chair stated that the Final task 
force report on a policy recommendation and advice on a procedure for 
handling conflicts between a registrar/registry's legal obligations 
under privacy laws and their contractual obligations to ICANN was 
complete. The recommendation was unanimously supported within the Whois 
task force and the report would be submitted to the GNSO Council chair 
for consideration by the GNSO Council.
Continued work in the Whois task force was focusing on items 1 & 2 of 
the Whois Terms of Reference,
1) Define the purpose of the WHOIS service in the context of ICANN's 
mission and relevant core values, international and national laws 
protecting privacy of natural persons, international and national laws
that relate specifically to the WHOIS service, and the changing nature 
of Registered Name Holders.
(2) Define the purpose of the Registered Name Holder, technical, and 
administrative contacts, in the context of the purpose of WHOIS, and the 
purpose for which the data was collected. Use the relevant definitions 
from Exhibit C of the Transfers Task force report as a starting point.
A preliminary report could be expected 7 days prior to the Vancouver 
meeting.
Item 8: Update on ICANN strategic planning from Marina Del Ray Meeting

Marilyn Cade reported that the meeting, a one day event, was attended by 
Dr. Paul Twomey, Dr. Vint Cerf, Raimudo Beca, Njeri Rionge, Michael 
Palage and Mohamed Sharil Tarmizi, (members of the ICANN board), Kurt 
Pritz, Denise Michel, Bret Fausett, Ross Rader, and Patrick Sharry who 
facilitated a brainstorming exercise using the documents in the Issues 
Report. The focus was on 2 – 3 year issues. The entire process will be 
published for public comment. The idea is to continue discussions in 
Vancouver, finalise the strategic plan and have the Board vote on it at 
the January meeting. Timelines emerged as a major concern and 
discussions with Vint and Paul Twomey were held about the urgency of 
approving the strategic plan within the timeframe. Recognition is 
emerging of the need to support cross communication, across the 
Supporting Organisations and Advisory Committees. There was a strong 
assumption that inputs to the ICANN strategic plan would include 
recognition of the Supporting Organisations which placed 
responsibilities on the Council to develop its own strategic plan 
ensuring community representation in the consultation and input 
processes available on the larger ICANN plan.
Among the top 10 items having impact on ICANN were IDNs and the post MoU 
WSIS environment.
Ross Rader added that in totality it was a first step in 
representational dialogue, a two way process where people were listening 
and talking about things important to the GNSO. Striking was the amount 
of work that ICANN needed to do over the next 5 years which would 
require more effective communication in the GNSO and within the entire 
organisation.
Marilyn Cade commented that increased interaction between the Advisory 
committees and the Supporting Organisations was essential.
Item 9: Update on GNSO operational and strategic planning process.

Ross Rader, who chaired the planning group in Grant's absence, reported 
the planning group was discussing how to organize the work, the next 
steps being to start doing the work. The major issue was the inventory 
of work that remained outstanding and prioritisation. It was generally 
agreed that consensus on prioritisation should be sought from Council. 
Short term scheduling was less difficult than long term scheduling.
Grant Forsyth, chair of the planning group, commented that the core of 
the planning calls had been one common document, regularly updated, with 
three objectives, indicating the GNSO current work to the outside world, 
the priorities, and tracking the activities.
Bruce Tonkin proposed working on the GNSO Strategic Plan prior to 
Vancouver.
In parallel Grant Forsyth and Ross Rader would work on the GNSO 
Operational Plan with particular focus on the next 4 – 6 months, 
prioritising with input from the Council.
Item 10: Any other business
10.1 GNSO Review Terms of Reference

Liz Williams noted that the GNSO Review Terms of Reference were to be 
posted for Public Comment.
10.2 WSIS group update

Avri Doria enquired whether any progress had been made concerning the 
list of volunteers to review and summarise the main outcomes and 
strategic issues of the Tunis WSIS meeting, 16-18 November 2005, which 
should be included in the GNSO Vancouver meeting schedule.
Marilyn Cade reported that a conference call with ICANN staff and the 
working group would be scheduled to assure a bottom up process to 
formulate and participate in the plan and how best to address the issue 
in Vancouver.
Bruce Tonkin declared the GNSO meeting closed and thanked everybody for 
participating.
The meeting ended: 15: 20 CET.

Next GNSO Council Teleconference Wednesday 16 November 2005 at 19:00 UTC.
see: Calendar