[council] Call for constituency statements on Tasks 1&2 of WHOIS tf Terms of Reference

["GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org]
[To:gnso-dow123[at]gnso.icann.org]

Dear Councillors,

Just a reminder that the GNSO Constituencies should prepare their
constituency statements on:
Tasks 1 and 2 from the
Terms of Reference for the combined WHOIS Task Force.
http://gnso.icann.org/policies/terms-of-reference.html
(see below for full text)

Constituency statements are required by 21 JULY 2005.
http://www.gnso.icann.org/calendar/#july

Councillors should forward this request to their constituencies, and may 
wish to encourage development of these statements during the
meetings in Luxembourg.

Please take note of the ICANN bylaws detailing the GNSO policy
development process which outline the essential elements of a
constituency statement. These requirements are included at the bottom of
this email.

Kind regards,
Glen


(1) Define the purpose of the WHOIS service in the context of ICANN's
mission and relevant core values, international and national laws protecting
privacy of natural persons, international and national laws that relate
specifically to the WHOIS service, and the changing nature of Registered
Name Holders.


(2) Define the purpose of the Registered Name Holder, technical, and
administrative contacts, in the context of the purpose of WHOIS, and the
purpose for which the data was collected. Use the relevant definitions from
Exhibit C of the Transfers Task force report as a starting point (from
http://www.icann.org/gnso/transfers-tf/report-exhc-12feb03.htm):

"Contact: Contacts are individuals or entities associated with domain name
records. Typically, third parties with specific inquiries or concerns will
use contact records to determine who should act upon specific issues related
to a domain name record. There are typically three of these contact types
associated with a domain name record, the Administrative contact, the
Billing contact and the Technical contact.

Contact, Administrative: The administrative contact is an individual, role
or organization authorized to interact with the Registry or Registrar on
behalf of the Domain Holder. The administrative contact should be able to
answer non-technical questions about the domain name's registration and the
Domain Holder. In all cases, the Administrative Contact is viewed as the
authoritative point of contact for the domain name, second only to the
Domain Holder.

Contact, Billing: The billing contact is the individual, role or
organization designated to receive the invoice for domain name registration
and re-registration fees.

Contact, Technical: The technical contact is the individual, role or
organization that is responsible for the technical operations of the
delegated zone. This contact likely maintains the domain name server(s) for
the domain. The technical contact should be able to answer technical
questions about the domain name, the delegated zone and work with
technically oriented people in other zones to solve technical problems that
affect the domain name and/or zone.
Domain Holder: The individual or organization that registers a specific
domain name. This individual or organization holds the right to use that
specific domain name for a specified period of time, provided certain
conditions are met and the registration fees are paid. This person or
organization is the "legal entity" bound by the terms of the relevant
service agreement with the Registry operator for the TLD in question."


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The constituency statements should ideally be consistent with the ICANN
bylaws -  GNSO Policy-Development Process.
http://www.icann.org/general/archive-bylaws/bylaws-08apr05.htm#AnnexA

Section 7, d. Collection of Information.
1. Constituency Statements.
The Representatives will each be responsible for soliciting the position of
their constituencies, at a minimum, and other comments as each
Representative deems appropriate, regarding the issue under consideration.
This position and other comments, as applicable, should be submitted in a
formal statement to the task force chair (each, a "Constituency Statement")
within thirty-five (35) calendar days after initiation of the PDP. Every
Constituency Statement shall include at least the following:

(i) If a Supermajority Vote was reached, a clear statement of the
constituency's position on the issue;

(ii) If a Supermajority Vote was not reached, a clear statement of all
positions espoused by constituency members;

(iii) A clear statement of how the constituency arrived at its position(s).
Specifically, the statement should detail specific constituency meetings,
teleconferences, or other means of deliberating an issue, and a list of all
members who participated or otherwise submitted their views;

(iv) An analysis of how the issue would affect the constituency, including
any financial impact on the constituency; and

(v) An analysis of the period of time that would likely be necessary to
implement the policy.

Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org