[council] Revised draft minutes, GNSO Council teleconf. 17 March 2005

["GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: council[at]gnso.icann.org]

Please find the revised draft minutes, as requested by Marc Schneiders, 
for the GNSO Council call held on 17 March 2005.
Please let me know if there are any further changes you would like made.

Thank you very much.
Kind regards

Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org

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<p>&nbsp; </p>
<p><font face="Arial, Helvetica, sans-serif">17 March 2005 </font> </p>
<p><font face="Arial, Helvetica, sans-serif">Proposed <a 
href="http://gnso.icann.org/meetings/agenda-gnso-17mar05.htm";>agenda 
  and related documents</a><br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>List of attendees:</b><br>
  Philip Sheppard - Commercial &amp; Business Users C. - absent - apologies, 
proxy 
  to Grant Forsyth/Marilyn Cade<br>
  Marilyn Cade - Commercial &amp; Business Users C. <br>
  Grant Forsyth - Commercial &amp; Business Users C. - absent - apologies, 
proxy 
  to Marilyn Cade<br>
  Greg Ruth - ISCPC <br>
  Antonio Harris - ISCPC <br>
  Tony Holmes - ISCPC<br>
  Thomas Keller- Registrars - absent<br>
  Ross Rader - Registrars <br>
  Bruce Tonkin - Registrars <br>
  Ken Stubbs - gTLD registries <br>
  Philip Colebrook - gTLD registries <br>
  Cary Karp - gTLD registries <br>
  Lucy Nichols - Intellectual Property Interests C <br>
  Niklas Lagergren - Intellectual Property Interests C - absent - apologies - 
  proxy to Lucy Nichols/Kiyoshi Tsuru<br>
  Kiyoshi Tsuru - Intellectual Property Interests C. - absent<br>
  Robin Gross - Non Commercial Users C.<br>
  Marc Schneiders - Non Commercial Users C.<br>
  Carlos Afonso - Non Commercial Users C. - absent - apologies - proxy to Marc 
  Schneiders<br>
  Alick Wilson - proxy to Maureen Cubberly if necessary<br>
  </font><font face="Arial, Helvetica, sans-serif">Maureen Cubberley</font></p>
<p> <font face="Arial, Helvetica, sans-serif">15 Council Members<br>
  <br>
  <b>ICANN Staff</b><br>
  Paul Verhoef - Vice President, Policy Development Support<br>
  Kurt Pritz - Vice President, Business Operations <br>
  Olof Nordling - Manager of Policy Development Coordination<br>
  Glen de Saint Géry - GNSO Secretariat <br>
  <br>
  <b>GNSO Council Liaisons</b><br>
  Bret Fausett - ALAC Liaison <br>
  Suzanne Sene - GAC Liaison <br>
  <br>
  Michael Palage - ICANN Board member - observer<br>
  Jordyn Buchanan - Co - chair Whois task force<br>
  <br>
  <a href="http://gnso-audio.icann.org/GNSO-Council-20050317.mp3";>MP3 
Recording:<br>
  </a> </font></p>
<p><font face="Arial, Helvetica, sans-serif"> Quorum present at 20:09<br>
  <br>
  <b>Bruce Tonkin</b> chaired this teleconference. <br>
  <br>
  <b>Item 1: <a 
href="http://gnso.icann.org/meetings/agenda-gnso-17mar05.htm";>Approval 
  of Agenda</a></b><br>
  <br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2: Approval of the </b><br>
  <b><a 
href="http://gnso.icann.org/meetings/minutes-gnso-17feb05.shtml";>Minutes 
  of 17 February 2005</a><br>
  <br>
  Ken Stubbs </b> moved the adoption of the <a 
href="http://gnso.icann.org/meetings/minutes-gnso-17feb05.shtml";>Minutes 
  of 17 February 2005</a><br>
  <br>
  The motion carried unanimously<br>
  <br>
  <b>Decision 1: The minutes of</b> <b> <a 
href="http://gnso.icann.org/meetings/minutes-gnso-17feb05.shtml";>17 
  February 2005</a> were adopted<br>
  <br>
  Item 3: Progress report on Election for ICANN Board seat #14 (currently held 
  by Michael Palage)<br>
  <br>
  Glen de Saint G&eacute;ry </b>gave a summary of the<b> </b><a 
href="http://forum.icann.org/lists/gnso-nominations/";>nominations</a><b>. 
  </b> Nominations closed on March 11, 2005, there was one nomination by Tom 
Keller 
  for </font><font face="Arial, Helvetica, sans-serif">Michael Palage, seconded 
  by Cary Karp and Robin Gross.<b> </b>The email voting instructions have been 
  sent out.<b><br>
  Bruce Tonkin </b>referred to an <a 
href="http://gnso.icann.org/mailing-lists/archives/council/msg00822.html";>e-mail
 
  to the Council</a> from<b> </b>Maureen Cubberly regarding a potential 
candidate 
  that had requested an extension in the nomination period. An email response 
  from Lucy Nichols on the Council list stated that notice had been given to 
the 
  ICANN community on the timelines for nominations, and the nomination process 
  should only be re-opened under exceptional circumstances.<b><br>
  </b>The Council did not consider this particular request as an exceptional 
circumstance, 
  and there was no motion put forward to vary the nomination process. Other 
Councillors 
  had expressed on the mailing list an interest in conducting the vote for this 
  accruing during the meeting. Councillors that were absent did not have the 
opportunity 
  to provide voting instructions to their proxys. Thus the Council decided to 
  proceed with the elections as notified by the GNSO Secretariat. The email 
voting 
  process was opened on 17 March at 00:00 and was due to close<b> </b>on 31 
March 
  2005.<b><br>
  Bruce Tonkin</b> invited <b>Michael Palage</b> to make a statement and be 
available 
  to answer any questions on his candidacy.<b><br>
  Michael Palage</b> referred to his <a 
href="http://gnso.icann.org/mailing-lists/archives/council/msg00821.html";>conflict
 
  of interest and candidate statement</a> and added<b> </b>that he had been 
involved 
  in the ICANN process since its inception. He considered the strategic plan of 
  paramount importance in the short term. ICANN had developed from an 8 million 
  dollar to a 16 million dollar organization and needed to work with the 
community 
  for it to be supportive of the organization engaging in new endeavours. He 
applauded 
  the Amsterdam initiative as being a catalyst in engaging in important 
discussions 
  on the topic.<br>
  <b>Bruce Tonkin</b> commented that the first iteration of the Strategic plan 
  process was presented to public in late 2004 and looking at the process to 
evolve 
  that plan in coming years, asked Michael what process elements would be 
important 
  to get sufficient stakeholder buy in.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Michael Palage </b>responded 
that 
  the plan needed to be in keeping with the bottom-up, open transparent 
policies 
  that are the foundations of ICANN. He considered an important outcome of the 
  Amsterdam consultation was the idea of segregating the strategic plan from 
the 
  operational plan and following the proposed timelines. A series of checks and 
  balances were needed and he quoted the current registrar<b> </b>contracts in 
  place with the gTLDs where there were mechanisms for registrars to decide how 
  they would be invoiced for ICANN fees and the approval process that required 
  those registrars paying at least 66% of the fees to approve. He felt that not 
  only should providers have some control over the budget the but there should 
  be a broader consultation process. <b><br>
  </b>There were no further questions.<b><br>
  Bruce Tonkin</b> thanked<b> Michael Palage </b>for his statements and taking 
  the time to address the Council.<b><br>
  <br>
  Item 4: Update on WHOIS task force <br>
  Jordyn Buchanan </b>reported that since the last Council call on 17 February 
  2005 the Whois task force 1/2 had had one call, and task force 1/2 combined 
  with the Whois task force 3 had had 2 calls. As part of data gathering there 
  were six presenters on an open combined task force call, 3 registrars who 
offered 
  privacy services to registrants and 3 registries .ca .name and .de which 
provided 
  or planned to provide differentiated access to Whois data. <br>
  There was a call with 7 members of the ICANN staff and the combined task 
forces 
  to discuss the concern that staff expressed on going forward with the task 
force<a 
href="http://gnso.icann.org/issues/whois-privacy/whois-tf-conflict-30nov04.pdf";>
 
  recommendation 2</a> . Good progress was made in developing an understanding 
  of staff concerns and how to move forward.<br>
  Staff was developing a report on all the work undertaken by the Whois task 
forces.<br>
  It was planned to pick up on the accuracy topic.<b><br>
  </b>The combined task forces planned to have a meeting with the GNSO Council 
  members in Mar del Plata on Sunday<b> </b>3 April 2005.<b><br>
  <br>
  Item 5: Planning for ICANN meetings in Mar Del Plata<br>
  - meeting with GAC gTLD working group - 9:00 - 10:00<br>
  - GNSO operational and strategic planning <br>
  - input to ICANN public forums on strategic plan <br>
  - GNSO public forum <br>
  - Joint GNSO Council/WHOIS task force meeting <br>
  <br>
  Bruce Tonkin </b>reported that the specifically GNSO orientated meetings 
would 
  be:<b><br>
  Sunday 3 April<br>
  </b>- meeting with GAC gTLD working group - 9:00 - 10:00<br>
  - GNSO operational and strategic planning <br>
  <b><br>
  Monday 4 April<br>
  </b>It was suggested that the GNSO Breakfast with the Board be arranged with 
  multiple round tables or a single horseshoe table, rather than a single long 
  table to make it easier to converse with ICANN Board members.<b><br>
  <br>
  Wednesday 6<br>
  </b>GNSO Public Forum 8:30 - 10:00<br>
  GNSO Council 10:00 - 12:00<br>
  <b><br>
  </b>Deleted Names workshop proposed but no timeslot.<br>
  <br>
  <b>Tony Harris</b> suggested that the secretariat should liaise with him on 
  the Mar del Plata arrangements.<b><br>
  Bruce Tonkin </b>encouraged Council members to arrive in time for the Sunday 
  meetings to prepare for the different meetings.<b><br>
  Marilyn Cade </b>suggested that in future there should be a liaison from the 
  GNSO Council with ICANN staff<b> </b>to plan the meeting schedules.<b><br>
  Marc Schneiders</b> and<b> Ross Rader </b>raised concerns about the amount of 
  time spent on meeting arrangements during the conference call and felt the 
issue 
  should be treated outside the Council teleconference. <br>
  <b><br>
  Item 6: Update from ICANN staff on new appointments (introduce Olof 
Nordling)<br>
  Paul Verhoef </b>introduced<b> </b>Olof Nordling, a Swedish national, 
appointed 
  as manager of Policy Development Coordination who would be spending time on 
  the new gTLD policy , in parallel getting acquainted with the ccNSO, 
Addressing 
  Supporting Organization (ASO) and Government Advisory Committee issues<b><br>
  Olof Nordling</b> gave a short resume of his background, stating that 
immediately 
  before starting with ICANN, he was Head of the TeliaSonera, the 
Swedish/Finnish 
  Telecommunications group?s Brussels office, where he was responsible for 
relations 
  to the EU institutions for Telecommunications policy matters. Prior positions 
  were Counsellor and Head of the Science and Technology office at the Swedish 
  Embassy in Paris, Deputy Trade Commissioner for Sweden based in Los Angeles, 
  Systems Analyst for Honeywell Bull in Paris and he started out as a patent 
attorney 
  in Sweden after his M.Sc. from the Royal Institute of Technology in 
Sweden.<b><br>
  <br>
  Item 6: Any other business<br>
  <br>
  1. Proposed change to the ICANN bylaws on the number of constituency 
representatives 
  <br>
  Paul Verhoef </b>reported that the </font><font face="Arial, Helvetica, 
sans-serif">Board 
  submission regarding the proposed change to the ICANN bylaws to support the 
  three versus two representatives per constituency on the GNSO Council would 
  be published for public comment and was scheduled to be on the Board agenda 
  in Mar del Plata<br>
  <br>
  <b>2. Strategic Plan <br>
  Kurt Pritz</b> reported on the developments in the Strategic Plan from the 
staff 
  perspective . Dr. Twomey and Barbara Roseman were working in cooperation with 
  Patrick Sharry on transforming the input from the Amsterdam Consultation and 
  other input received into an amended and final version of the Strategic Plan. 
  This plan will be published before the Mar del Plata meetings. <br>
  The scheduled open meetings would have dial in facilities. <br>
  <b>Kurt Pritz</b> mentioned the detail that has been added on the ICANN 
website 
  with regard to the three Strategic Plan meetings:</font></p>
<p><font face="Arial, Helvetica, sans-serif"><a 
href="http://www.icann.org/meetings/mardelplata/public-discussion-04apr05.htm";>1.
 
  Public Discussion to Provide Input into the ICANN Operational Plan and Budget 
  for July 2005 to June 2006 </a><br>
  17:00 ? 19:00, Monday, 4 April 2005 <br>
  <a 
href="http://www.icann.org/meetings/mardelplata/public-discussion-05apr05.htm";>2.
 
  Public Discussion on Revised draft of ICANN Strategic Plan </a><br>
  16:30 ? 18:30, Tuesday, 5 April 2005 <br>
  <a 
href="http://www.icann.org/meetings/mardelplata/public-discussion-06apr05.htm";>3.Public
 
  Discussion on Development of Process of Consultation for Ongoing Strategic 
and 
  Operational Planning Cycles</a> <br>
  16:30 ? 18:00, Monday, 4 April 2005 <br>
  <br>
  <b>3. Susanne Sene </b>commented that the GNSO Council and GAC meetings 
facilitated 
  a regular routine method of exchanging views and information. Although the 
format 
  was not settled, it was useful for the GAC to hear directly from the GNSO 
community 
  what the issues were and what input was being sought from the GAC.<br>
  <br>
  <b>4. WISIS workshop</b> on Tuesday afternoon 5 April from 13:00 to 
16:00</font></p>
<p><font face="Arial, Helvetica, sans-serif"> </font><font face="Arial, 
Helvetica, sans-serif"><b> 
  </b></font><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> 
<b>declared 
  the GNSO meeting closed and thanked everybody for participating.<br>
  The meeting ended: 21:40 UTC.</b></font></p>
<ul>
  <li> 
    <p><font face="Arial, Helvetica, sans-serif"><b>Next GNSO Council meeting 
      in Mar del Plata, Argentina, on Wednesday 6 April 2005, at 10:00 local 
time.</b><br>
      see: <a href="http://gnso.icann.org/calendar/";>Calendar</a></font><br>
  </li>
</ul>
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