[council] Policy development timelines for task forces
Hello All, We are currently running 4 PDPs in parallel. Attached is a table in Microsoft Excel format that sets out: (1) The PDP milestones obtained from the bylaws (2) The dates required in the bylaws referenced to the date when the council requested an issues report for each PDP (3) Revised dates (either relative to when various reports have actually been complete, or as approved by Council) (4) Actual dates The table will be useful in assessing how realistic the timelines in the bylaws actually are based on experience, and also in scheduling the activities of the Council. I would like each task force chair to update the "revised" dates for the major PDP milestones, and fill in their own milestones to assist cooperation between the task forces. I have attempted to fill out the table for task force 1 based on their list of milestones. This will then allow the council to reach agreement on the timelines for the task forces at the next Council meeting and then subsequently present this to the ICANN Board for their endorsement. The key dates that need to be approved by Council and if necessary by the Board are: Submission of constituency statements Distribute Preliminary Task Force Report Publish Task Force Report (Initial Report) Publish Final Report My recommendation for each PDP is to attempt to create at least a "Preliminary Task Force Report" containing the constituency statements, initial public comments, and other information that has been collected at least 7 days prior to the Rome meeting (2 March 2004). This report need not contain the actual policy recommendations, but will form a useful basis to run focussed workshops during the Rome meeting to attempt to reach a consensus to create a task force report. This also means that all constituency statements and data collection should be complete by mid February 04. We should cordinate with ICANN staff to ensure that we can schedule open workshops with meeting rooms for each of the PDPs during the Rome meeting. I expect that a significant amount of time will be needed between the publication of the preliminary task force report documenting the postiions, and the actual policy recommendations. Overall for each of the PDP activities we should aim for the Council to approval new policies by the end of May, well in advance of the ICANN meeting in early July 2004. This will allow the Board sufficient time to review and approve the policy recommendations. Regards, Bruce Tonkin Attachment:
PDPdates.xls |