GNSO Council Teleconference Minutes
| 27 March 2008
Proposed agenda and documents List of attendees: 17 Council Members Rita Rodin - ICANN Board member Avri Doria chaired the meeting. Item 1: Update any Statements of Interest No updates noted Item 2: Review/amend the agenda Results of Election for ICANN Board seat # 14 : The details of the vote: The total number of votes that Council could cast was 27 and a majority is 14 or more. Avri Doria seconded by Tom Keller proposed that: The motion passed unanimously by voice vote. Decision 1: The GNSO Council resolved to confirm the election results of Rita Rodin Item 5 -- (Item 12 on agenda) Inter-Registrar Transfer Policy Olof Nordling reported that the Initial report had been posted without the Internet Service and Connectivity Providers (ISP) statement and the revised statement of the Non Commercial Users constituency (NCUC). If the missing statements are forthcoming soon they will be included in the Final Report. Chuck Gomes thanked the small group that worked on prioritising the issues for future policy development processes (PDPs) and gave an overview of the report that recommends the 19 transfer policy issues be divided into five PDPs for all but four and half of the issues, the half, was one issue separated into two and only one part was recommended for a PDP. One issue was singled out for a single PDP and the others were grouped by categories as follows: new transfer policy issues, undoing transfers, operational rule enhancements, dispute policy enhancements, and individual PDP for penalties. The Executive committee extended the public comment period on the GNSO Improvements Report for 30 days to April 25, 2008 in response to Phillip Sheppard's request on behalf of the Commercial and Business Users (CBUC), the Intellectual Property (IPC) and the Internet Service and Connectivity Providers (ISP) constituencies. 3) Discussion of NeuStar and Afilias AGP Modification Proposals 4) Update Discussion on New gTLDs 5) Update Discussion on GNSO Improvements 6) Update Discussions on various Bylaws-Mandated Reviews 7) Update Discussion on Meetings and Budget Issues 8) Update Discussion on Paris ICANN Meeting 9) President’s Report 10) Discussion of Riga Board Workshop Agenda scheduled for April 17 and 18, 2008. 11) Briefing on Budget and Management Process Reporting 6.1 Discuss feedback from Board on new gTLD process Kurt Pritz and Karla Valente, at the Council meeting on 6 March 2008 gave an overview of the implementation work and in line with the resolution, suggested that staff could set up a series of conference call briefings and discussions. Council suggested that a face to face meeting would be more effective and staff chose Los Angeles as the venue on 10/11 April 2008. The outcome of the meeting would be provided to the Board for discussion at its scheduled retreat on 17 April 2008. Item 7: IDNC update - Edmon Chung Avri Doria who attended the IDNC calls, in the absence of Edmon Chung the principal GNSO participant in the group, gave an update of the IDNC work. All the issues were discussed, but particular attention was given to checking the capabilities of a new registry and there was general agreement that IANA would undertake this role. A new registry operator would need to run some tests, which might not be necessary for an experienced registry operator, however no conclusion was reached. There was further discussion on how delegations would be done and the tendency was for official languages only in the fast track. Other languages and scripts, as well as names in ASCII or extended ASCII, pertained to the Policy Development Process (PDP) in the long-term. The fast track will be reserved solely for names in non-ASCII scripts, that is non-Latin scripts. There were few changes made to the document. Item 8: GNSO - ccNSO relations Avri Doria reported that there had been an invitation from the ccNSO to meet with the GNSO in Paris and the suggested day was Thursday 26 June 2008. The question arose whether it should be a Council to Council or Supporting Organisation (SO) to Supporting Organisation meeting and the general agreement was for SO to SO. It was suggested that the usual Thursday afternoon Council debriefing would be done by teleconference the week after the Paris meetings. Avri Doria reported that an initial planning group had been formed, consisting of the GNSO chair, vice chair, a Board Governance Committee member, Susan Crawford, to liaise with the Board and staff, and the 5 Policy staff members to start work on the recommendations of the GNSO Improvements Report. Council was invited to add participants to this group bearing in mind that ideally it should be kept small and possible options were: Robin Gross suggested a tag team given the regularity and importance of conference calls, and the need for constituency representation. Adrian Kinderis would enquire about a Registrar participant. There was general agreement that each constituency should be represented on the GNSO Improvements 'planning group'. Interested participants to be added to the planning group included Philip Sheppard (CBUC), Ken Stubbs (Registry constituency), Wolf-Ulrich Knoben (ISPCPC), Ute Decker (IPC) Milton Mueller and Robin Gross (NCUC) and Olga Cavalli (Nominating Committee appointee). Chuck Gomes suggested that Ken Stubbs may withdraw his participation in favour of keeping the group small. Item 10: Discuss Whois report - Start discussions on what to ask for a bid on. Chuck Gomes introduced the motion before Council saying that more detailed work was needed on WHOIS studies and cost estimates and suggested that it could be more productively done by a small group which would come back to the Council with its findings . Philip Sheppard commented that the report did not mention, who suggested the studies, what support there was and from whom, and also noted that in a political world, it was important to know the level of support behind ideas and who was proposing them, in order to facilitate prioritisation decisions. Liz Gasster responded that due to a logistical problem, names were not mentioned, but a list could be produced correlating the submissions to the submitters; however, the records did not indicate support. Avri Doria called for a voice vote on the motion. The motion passed unanimously. Avri Doria proposed that Liz Gasster and the Secretariat coordinate and create a mailing list. Ute Decker left the call Item 11: Report on Single-Character Domain Names at the second -level Philip Sheppard viewed the question in two parts: Kurt Pritz responded that public comments on the issue pointed to the need for an efficient means of allocation to be developed and the staff position was that the Council could recommend that staff develop one allocation method. - tabling the discussion until the next Council meeting on 17 April 2008 - resolving what the actual question was on the Council mailing list - propose next steps on the mailing list. Item 12: Vote on Electronic Voting Philip Sheppard, seconded by Cyril Chua and Bilal Beiram, proposed: Whereas Add to: ICANN Bylaws ARTICLE X: Section 3. 8 c. Absentee voting. Members that are absent from a meeting at the time of a vote on whether to initiate a PDP, forward a policy recommendation to the Board, or fill a position open for election may vote by absentee ballot. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e-mail, or web-based interface. Absentee ballots must be submitted within 72 hours after the start of the meeting in which a vote is initiated, except that in exceptional circumstances announced at the time of the vote the Chair may reduce this time to 24 hours or extend the time to 7 days. Avri Doria called for a roll call vote. The motion passed unanimously. 20 Votes in favour Carlos Souza and Ute Decker had already left the call. Absent: Cyril Chua, Tony Harris, Olga Cavalli (one vote each), Edmon Chung (two votes) Avri Doria noted that she would forward the motion to the ICANN Board. Decision 3 : Add to: ICANN Bylaws ARTICLE X: Section 3. 8 c. Absentee voting. Members that are absent from a meeting at the time of a vote on whether to initiate a PDP, forward a policy recommendation to the Board, or fill a position open for election may vote by absentee ballot. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e-mail, or web-based interface. Absentee ballots must be submitted within 72 hours after the start of the meeting in which a vote is initiated, except that in exceptional circumstances announced at the time of the vote the Chair may reduce this time to 24 hours or extend the time to 7 days. Item 13: AOB Patrick Jones sent the following email from Kieren McCarthy to the Council list in this regard: Item 14: Action Item Review Domain Name Tasting New gTLDs Councillors were requested to respond promptly on the choice of times for starting the face to face meeting in Los Angeles on 10 April 2008, and that the plurality of responses would be considered as the preferred starting time. The meeting ended at 17:00 UTC. Next GNSO Council teleconference will on 17 April 2008 at 12:00 UTC.see: Calendar |