GNSO Council Teleconference Minutes
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18 May 2006 Proposed agenda and related documents List of attendees: 18 Council Members Bruce Tonkin chaired this teleconference. Item 2: Update any statements of interest Item 3: WHOIS task force membership Proposed motion 1: Consensus. Because of the diverse nature of open working groups the results of any vote will be taken solely to assist with progress within the group. A majority vote of a working group should be described as a majority vote of a working group. No claim to DNSO stakeholder consensus should be attributed to such a vote." Bruce Tonkin, seconded by Maureen Cubberley, proposed: Decision 3: The GNSO Council appoints Avri Doria as a voting outside adviser to the WHOIS task force under Annex A, Section 5(a) of the ICANN bylaws. Avri is able to participate fully as a member of the task force and is able to act in the role of chair if so elected by the task force. Item 4: Update on WHOIS task force activities Olof Nordling reported that the two motions above were indirectly the result of progress in the task force. There were three remaining terms of reference to be completed: The task force agreed to use formulation 1 Olof Nordling reported that the current Issues Report was a combination of brainstorming sessions, reports in Wellington, and the Staff discussion paper. The purpose of the working group would be to: (1) review the Issues Report, (2) prioritise the policy issues in the Issues Report for further work, (3) develop the terms of reference for an initial policy development process in the area of IDNs within the GNSO, (4) propose ways of interacting with ICANN groups such as the President's Advisory Committee on IDNs, the GAC, ALAC, SSAC and other related groups in ICANN, and (5) select three representatives to interact with the three ccNSO representatives to form a separate joint GNSO/ccNSO working group to: (5.1) agree on the priority issues and determine whether to examine the issues as a single "joint" PDP, or as two separate PDPs (5.2) provide a report to the GNSO and ccNSO Councils with recommendations for terms of reference of one or more PDPs, and the mechanisms for coordination with other parts of ICANN The group would aim to have recommendations completed by the end of July 2006. Item 5: Update on PDP-Feb06 - Contractual conditions for existing gTLDs Dr Liz Williams reported that there would be a Preliminary task force report on PDP-Feb06 - Contractual conditions for existing gTLDs released a week before the proposed task force meeting on 6 June 2006. The further outstanding item would be allocating time working time at the Marrakesh meeting in June 2006. Item 6: Update on PDP-Dec05 - new gTLDs Dr Liz Williams reported that the input received during the Brussels meeting would be incorporated into the next version of the Initial Report which is intended to be distributed prior to the Marrakesh meeting and a new gTLDs committee meeting on 15 June 2006. The report would provide a briefing document for the GAC, the ICANN Board and the ccNSO. It was agreed that as the work progressed, common issues in the two current policy development processes, Dec05 and Feb06, would be determined, input on the two PDPs combined in an effort to reach consistent recommendations. Item 7: Update on GNSO meeting procedures Dr. Liz Williams reported that a working group, consisting of Philip Sheppard, Kiyoshi Tsuru and Dan Halloran were drafting the Meeting Procedures. Item 8: Update on GNSO review Dr Liz Williams reported that at the June Council meeting there would be more definition on the draft report and the intention was to schedule a 2 hour open briefing session in Marrakesh for the Council and the constituencies to discuss the report. The ICANN Board, as recipients of the report, would have a separate session with the GNSO Review team. Item 9: Update on planning for Morocco meeting - hotel arrangements, use of weekend prior to the meeting. Bruce Tonkin suggested that Constituency day consist of more joint meetings among the constituencies on common topics such as the GNSO Review where the ICANN Board could be involved. Marilyn Cade suggested that the GNSO Public Forum should focus on the PDP Feb05 in a way that the ICANN Board and GAC members could be encouraged to participate in the audience. It was agreed that the program committee, Marilyn Cade, Ken Stubbs, Bruce Tonkin and Glen, would convey the Council wishes to Diane Schroeder. Philip Sheppard, a candidate for ICANN Board seat number 14, left the call at 14:00 UTC. Item 10: Process and timing of next steps for the GNSO election. Bruce Tonkin reminded Council that the ICANN bylaws state: Article lV BOARD OF DIRECTORS Section 4. ADDITIONAL QUALIFICATIONS 2. No person who serves in any capacity (including as a liaison) on any Supporting Organization Council shall simultaneously serve as a Director or liaison to the Board. If such a person accepts a nomination to be considered for selection by the Supporting Organization Council to be a Director, the person shall not, following such nomination, participate in any discussion of, or vote by, the Supporting Organization Council relating to the selection of Directors by the Council, until the Council has selected the full complement of Directors it is responsible for selecting. In the event that a person serving in any capacity on a Supporting Organization Council accepts a nomination to be considered for selection as a Director, the constituency group or other group or entity that selected the person may select a replacement for purposes of the Council's selection process. The Commercial and Business Users constituency would replace Philip Sheppard temporarily on the GNSO Council and he would be removed from the Council mailing list. It was agreed that the candidates would be interviewed by Council, the Executive Committees of the constituencies and the ALAC and GAC liaisons. Council would be notified of the Election Procedures to be followed. Bruce Tonkin thanked the Council members for their participation.
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