WHOIS Task Force 3 Teleconference December 17 - Minutes

ATTENDEES:

GNSO Constituency representatives:
Intellectual Property Interests Constituency - Brian Darville - Chair:
Registrars Constituency - Ross Rader
Commercial and Business Users constituency - Marilyn Cade, Sarah Deutsch
Intellectual Property Interests Constituency - Terry Clark

Liaisons:
At-Large Advisory Committee (ALAC) liaisons: Thomas Roessler (for Vittorio Bertola)

ICANN Staff Manager: Barbara Roseman
GNSO Secretariat: Glen de Saint Géry

Absent:
Internet Service Providers and connectivity providers Constituency - Greg Ruth
gTLD Registries constituency: - Ken Stubbs
Non Commercial Users constituency - Frannie Wellings
Intellectual Property Interests Constituency - Kiyoshi Tsuru
At-Large Advisory Committee (ALAC) liaisons: - Vittorio Bertola

MP3 recordings:

Barbara Roseman informed the participants that MP3 recordings were made of each call but that it was up to the task force to decide whether the recordings should be published on the website and kept or deleted after the minutes were written.
Brian Darville suggested voting on the subject at a meeting when there would be a larger participation.

Timeframe:

Barbara Roseman reminded the task force that a timeframe was needed to present to the GNSO Council.

Ross Rader would be responsible for drawing up a questionnaire to send out to registrars to collect information on the current techniques that registrars use to verify that the data collected is correct.
Definition of "service provider": Those people registering the volume of domain names. Verification within a system, what the strengths and weaknesses would be.
Sarah Deutsch proposed collecting information from and circulating references to the list on the ENUM verification process, commercial sites that deal with fraud issues such as credit card companies, online option sites, such as Amazon and Ebay that have standards to prevent fraud through logical verification and other tools, and some UN agencies dedicated to collect and standardize business and geographical information to facilitate international trade.
Terry Clark, Sarah Deutsch and Brian Darville would be responsible for collecting publicly available information on the techniques used by other online service providers to verify that data collected is correct, as well as information on the price of services offered by the online service provider.
December 24, 2003 - Dissemination by ICANN of all WHOIS Workshop materials related to Task Force 3's milestones and tasks.

Brian Darville raised the issue of experts and enquired whether they would be remunerated or volunteers.
Marilyn Cade, referring to the history of the policy development process, stated that the idea was to invite experts to participate to advise as expertise which lay outside of the GNSO Council members and the ICANN staff was considered important in some cases. The idea of compensating experts did not arise. However, as an observer, she commented that thought should be given to the issue of some paid work being done. The expectations of the amount of work needed to be done were unrealistic. Data gathering could be done by an independent single person and used by all 3 task forces.
The suggested procedure to follow would be for the task force to determine if an expert would be appropriate to use in the task force work, motivate the request, determine the costs, make a recommendation to the GNSO Council and request the GNSO Council to support a request to ICANN for the resources.
The group noted that there was a strong feeling from those on the task force call that experts to assist with the task force work were necessary.

December 31, 2003 - Prepare list of contacts for data verification practices
December 31, 2003 - Prepare draft of questions for contacts
December 31, 2003 - ICANN Staff to provide (available) data verification data and protocols from ccTLDs
December 31, 2003 - Prepare questions for Registrars regarding current practices

January 5, 2003 - Send questions to Registrars
January 5, 2003 - Finalize list of contacts for data verification practices
January 5, 2003 - Finalize questions for contacts and begin survey

January 15, 2003 - Analyze responses from Registrars

January 26, 2003 - Conclude survey of contacts

February 2, 2003 - Prepare interim report on survey of Registrars and outside sources

February 23, 2003 - Constituency statements due

March 16, 2003 - Prepare Preliminary Report including constituency statements and policy recommendations

March 17, 2003 - Open public comment period for 20 days

April 6, 2003 - Public Comment Period Closes

April 20, 2003 - Prepare Final report for GNSO Council

Brian Darville proposed refining the schedule to present to the GNSO Council.

Brian Darville thanked everyone for their presence and participation and ended the call at 16:30 UTC.

Next call: Wednesday 24 December 15:00 UTC, 10:00 EST, 7:00 Los Angeles, 16:00 CET.