Explanation
A number of registrars had expressed a wish for anonymous
voting in order to protect Constituency members and potentially foster
greater voter participation. The current voting process posts each
Constituency member's vote as soon as such member votes. Please note
that only Constituency members (who have passwords to the boardrooms
site) may view voting results. At the Montreal meeting, we discussed
several options for changing this process, including a change to post
only the collective results rather than individual votes. On the list
there was a question about whether or not abstentions may be viewed
under one of the first 3 proposals. We will determine that fact prior to
the vote.
Motion
Consequently, there is a motion for moving to one of the following
processes:
1. Post only the collective voting results, not individual results, and
only at the conclusion of the voting period.
2. Post only the collective voting results, not individual results,
during the entire voting period.
3. Post individual voting results, but only at the conclusion of the
voting period.
4. Continue to post individual voting results, during the entire voting
period.
Process
Pursuant to the Constituency Rules of Procedure, this motion needs to
have 5 endorsements, and will be put to a vote under the current voting
procedures after a 14-day discussion period. Friendly amendments will
be accepted and such changes made to the ballot. Unfriendly amendments
will receive a separate ballot.
Additional Information
In addition to making this change, there was discussion at the Montreal
meeting about whether or not the Executive Committee should continue to
manage the voting process. Apparently, the only way that it is possible
to conduct votes through the boardrooms.org site is for the manager of
the process (Ex.Com.) to have access to individual votes. While we do
not intend to use such access, the Constituency may wish to delegate
this task to a third party that is not a member of the Constituency.
However, as that would entail delegation of all boardrooms.org
management functions, including membership rolls, passwords, etc., it
may be a broader change than anticipated, require hiring of a secretary,
and/or switching to an alternative online service. We plan to
investigate the options and bring them to the Constituency for
consideration in short order. In the meantime, however, with important
votes coming up for the Constituency, we did not want to hold up the
consideration of a change in vote posting.