[dow2tf] WHOIS Task Force 2, Revised minutes Dec. 8

["GNSO SECRETARIAT" <gnso.secretariat@xxxxxxxxxxxxxx>]

Please find the revised minutes attached.

Kindly let me know whether you have further changes you would like made.

Thank you,
GNSO Secretariat

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<p align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task Force 
  2 Teleconference December 8 - Minutes</b></font></p>
<p><b><font face="Arial, Helvetica, sans-serif">ATTENDEES:<br>
  </font></b></p>
<p><b><font face="Arial, Helvetica, sans-serif">GNSO Constituency representatives:<br>
  </font></b><font face="Arial, Helvetica, sans-serif">gTLD Registries constituency: 
  - Jordyn Buchanan</font><b><font face="Arial, Helvetica, sans-serif"> chair<br>
  </font></b><font face="Arial, Helvetica, sans-serif">gTLD Registries constituency 
  </font><b><font face="Arial, Helvetica, sans-serif">- </font></b><font face="Arial, Helvetica, sans-serif">David 
  Maher</font><font face="Arial, Helvetica, sans-serif"><br>
  Intellectual Property Interests Constituency - Niklas Lagergren<br>
  Registrars Constituency - Thomas Keller<br>
  Commercial and Business Users constituency:- Marilyn Cade<br>
  Non Commercial Users Constituency:- Kathryn Kleiman<br>
  GNSO Council independent representative - Amadeu Abril I Abril<br>
  <br>
  At the GNSO Council meeting held on November 20, 2003, a motion carried unanimously 
  appointing Amadeu Abril I Abril, as an independent Council member, to the WHOIS 
  task force 2 on Review of Data Collected and Displayed</font>.<b><br>
  </b><font face="Arial, Helvetica, sans-serif"> <br>
  <br>
  <b>Liaisons:</b><br>
  At-Large Advisory Committee (ALAC) liaisons - Thomas Roessler<br>
  At-Large Advisory Committee (ALAC) liaisons - Wendy Seltzer<br>
  <br>
  <br>
  <b>ICANN Staff Manager</b>: Barbara Roseman<br>
  <b>GNSO Secretariat:</b> Glen de Saint G&eacute;ry <br>
  <br>
  <b>Absent:</b></font><br>
  <font face="Arial, Helvetica, sans-serif">Internet Service and Connectivity 
  Providers constituency - Maggie Mansourkia<br>
  Intellectual Property Interests Constituency - Steve Metalitz<br>
  <br>
  <b>Jordyn Buchanan</b> reminded the participants to send statements of interest 
  to the GNSO Secretariat<br>
  <br>
  <b>Data Gathering:</b> <br>
  - Existing material on privacy laws<br>
  - Contributions from governments and governmental organizations to the previous 
  task force.<br>
  <a href="http://www.icann.org/montreal/whois-topic.htm#Tuesday24June2003";>- 
  Montreal work shop<br>
  </a></font><font face="Arial, Helvetica, sans-serif">http://www.icann.org/montreal/whois-topic.htm#Tuesday24June2003<br>
  - Power Point presentations<br>
  <a href="http://www.icann.org/carthage/whois-workshop-agenda.htm";>- Tunisia 
  Whois workshop</a> <br>
  - and its powerpoint presentations <br>
  <a href="http://www.icann.org/presentations/klensin-whois-carthage-29oct03.ppt";>&quot;Whois 
  internationalization issues&quot; </a>John Klensin<br>
  <a href="http://www.icann.org/presentations/mohan-whois-carthage-29oct03.ppt";>&quot;IDN 
  Whois isues for gTLD registries&quot;</a> Ram Mohan<br>
  <a href="http://www.icann.org/presentations/shaban-whois-carthage-29oct03.ppt";>&quot;Internationalization 
  issues&quot; </a>Charles Sha'ban</font><br>
  <font face="Arial, Helvetica, sans-serif"><a href="http://www.icann.org/presentations/chen-whois-carthage-29oct03.ppt";>&quot;IDNS 
  Challenges&quot;</a> Vincent Cheng<br>
  <a href="http://www.icann.org/presentations/tonkin1-whois-carthage-29oct03.ppt";>&quot;Whois 
  data elements&quot;</a> Bruce Tonkin<br>
  <a href="http://www.icann.org/presentations/mcade-whois-carthage-29oct03.ppt";>&quot;Whois 
  data elements: making a difference&quot; </a>Marilyn Cade<br>
  <a href="http://www.icann.org/presentations/multimear-whois-carthage-29oct03.ppt";>&quot;Intellectual 
  Property constituency&quot; </a>Jane Mutimear<br>
  <a href="http://www.icann.org/presentations/cute-whois-carthage-29oct03.ppt";>&quot;Data 
  Elements Captured and Displayed&quot;</a> Brian Cute and Thomas Keller<br>
  <a href="http://www.icann.org/presentations/kleiman-whois-carthage-29oct03.ppt";>&quot;Non 
  Commercial Users Constituency&quot;</a> Kathryn Kleiman<br>
  <a href="http://www.icann.org/presentations/haugnes-whois-carthage-29oct03.pdf";>&quot;DOT 
  NAME&quot;</a> Hakon Haugnes<br>
  <a href="http://www.icann.org/presentations/beckwith-whois-carthage-29oct03.ppt";>&quot;Registrant/User 
  classifiaction and current practises panel&quot;</a> Bruce Beckwith <br>
  <a href="http://www.icann.org/presentations/davidson-whois-carthage-29oct03.ppt";>&quot;Internet 
  NZ&quot; </a>Keith Davidson<br>
  <a href="http://www.icann.org/presentations/tonkin2-whois-carthage-29oct03.ppt";>&quot;Whois, 
  next steps&quot; </a>Bruce Tonkin</font></p>
<p>&nbsp;</p>
<p><font face="Arial, Helvetica, sans-serif"><b>Jordyn Buchanan </b>proposed working 
  on the timeframe along the milestones as set out by <b>Thomas Keller.</b><br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>Milestone 1 </b><br>
  <br>
  a.) Extract and comment RAA provisions relevant to registrant notification and 
  consent regarding data collection and processing. <br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"> To be done by: ICANN Staff - [one 
  week]</font></p>
<p><font face="Arial, Helvetica, sans-serif">b.) Contact the top 10 registrars 
  (and their resellers) to document implementation of these provisions. <br>
  Staff survey of registrars and the disclosures on their website, with the addition 
  of a select group of resellers</font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff, Top 10 
  Registrars - [week of 12/22]<br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif">Questions to be prepared by next 
  call December 15, 2003</font></p>
<p><font face="Arial, Helvetica, sans-serif">c.) Request statements from registrars 
  [1/1]<br>
  <br>
  d.) Public comments relating to outliers [4 January, 2004]</font></p>
<p><font face="Arial, Helvetica, sans-serif"><br>
  <b>Milestone 2</b> <br>
  <br>
  a.) Documentation of all relevant data elements.<br>
  Brief historical survey <br>
  <br>
  To be done by: ICANN Staff [one to two weeks]<br>
  <br>
  b.) Consideration of the current data elements under the following aspects: 
  <br>
  Use <br>
  Necessity <br>
  Concern/ or view? <br>
  <br>
  ALL CONSTITUENCIES look at survey data. [January 15 responses]<br>
  <br>
  c.) New additional data fields</font></p>
<p><font face="Arial, Helvetica, sans-serif">Use <br>
  Necessity <br>
  Concern</font></p>
<p><font face="Arial, Helvetica, sans-serif"> ALL CONSTITUENCIES Distribute constituency 
  requirements next call Monday 15 December [January 15 responses]</font></p>
<p><font face="Arial, Helvetica, sans-serif">Comment from Kathryn Kleiman:</font><br>
  <font face="Arial, Helvetica, sans-serif">I renew my call in Milestone 2 for 
  a second round of public comment to "c) New additional data fields." It is impossible 
  to respond to a suggestion that has not yet been made. Some constituencies will 
  make suggestions for new data fields. Others will need to respond. Consistent 
  with other "reply comment periods," the second round can be much briefer than 
  the first round. In addition, we are not talking about public comment, but returning 
  to the Constituencies. Overall, a brief and narrow reply comment period is called 
  for here. <br>
  <br>
  <br>
  <b>Milestone 3 </b><br>
  <br>
  a) Examine technical mechanisms to limit or differentiate data. <br>
  <br>
  Request input from task force 1, and then determine if follow up. <br>
  NOTE: fact-finding for 4d) likely required first.<br>
  <br>
  <b>Milestone 4 </b><br>
  <br>
  a.) Documentation and commentary of existing methods of "proxy" registrations 
  or mechanisms providing anonymous presentation of data, and their policies for 
  allowing review and disclosure of domain name registration information. </font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff led, but 
  not limited to suppliers, Constituencies, CCNSO, GAC [Jan. 15] <br>
  <br>
  b.) Extract and comment Registrars Accreditation Agreement (RAA) provisions 
  relevant to WHOIS access. (Encompass all the relevant sublicensing of names.) 
  <br>
  <br>
  To be done by: ICANN Staff - should be done by ICANN legal Counsel<br>
  <br>
  c.) Documentation of local privacy laws with the help of the GAC and the CCNSO 
  and also using existing legal compilations and commentary. </font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff, GAC, 
  CCNSO, existing legal compilations and commentary; public comment <br>
  <br>
  d) Technical means available to registrars and registrants to allow registrants 
  to remove data elements from public access. <br>
  <br>
  To done by: <br>
  - registrars, <br>
  - outreach to task force #1, and <br>
  - technical fora .<br>
  <br>
  <b>Most data gathering should be back by January 15, 2004</b></font><b><font face="Arial, Helvetica, sans-serif"><br>
  </font> </b></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Future steps:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Data gathering compilation - 3 
  weeks [Feb. 6]</font></p>
<p><font face="Arial, Helvetica, sans-serif">2. Policy</font></p>
<p><font face="Arial, Helvetica, sans-serif">3. Preliminary report ready for Rome 
  March 1 - 6, 2004<br>
  <br>
  <b>For next teleconference:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">First definite questions to the extended 
  group or particular people<br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>AOB</b>: <b>Kathryn Kleinman</b> 
  asked for public comments to be included.<br>
  </font><font face="Arial, Helvetica, sans-serif"><br>
  </font><font face="Arial, Helvetica, sans-serif"><b> Jordyn Buchanan thanked 
  everyone for their presence and participation and ended the call at 17:50 UTC.<br>
  <br>
  </b> <b>Next call: Monday 15 December</b> <b>16:30 UTC, 11:30 EST, 8:30 Los 
  Angeles, 17:30 CET.<br>
  <br>
  <br>
  </b></font></p>
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