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RE: [council] - Preliminary Issue Report - New gTLD Subsequent Procedures

Thanks for the response, Volker.

In regard to this:
                What we can then debate at our meeting is whether an extention 
of the standard 40 day public comment period is warranted or even required and 
I am open for debate on that.

Okay on that. According to Steve's original email, a 40 day comment period 
starting 8/31 would close on October 10. If that were extended to 60 days it 
would close on Saturday, October 24th, two days after the end of the Dublin 
meeting. Assuming 30 days to prepare the summary and analysis and Final Issue 
Report would take us to November 23rd, a few days after the November 19 Council 
call. So there seems to be no way to have the comment period encompass Dublin 
and have it assured that everything will be ready for our November meeting.

By no means are we trying to introduce delay for its own sake. But given the 
dozens of issues raised in the Report and the fact that this comment overlaps 
with all that is going on regarding the transition and accountability, it's the 
BC position that the community would benefit from an airing of the Preliminary 
Report in Dublin prior to the close of the comment period. It could also help 
clarify some issues so that the comments are better informed and focused.

We can discuss all that on next week's call.

Best, Philip

Philip S. Corwin, Founding Principal
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From: Volker Greimann [mailto:vgreimann@xxxxxxxxxxxxxxx]
Sent: Tuesday, August 25, 2015 1:02 PM
To: Phil Corwin; Austin, Donna; jrobinson@xxxxxxxxxxxx; 'Steve Chan'; 
council@xxxxxxxxxxxxxx; bret@xxxxxxxxxxxxxxxx
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Hi Phil,

Unless I am mistaken, the publication of an issues report that has already been 
requested by the Council by ICANN staff is not subject to a deliberation or 
decision by the Council. While we may deliberate, this would not impact the 
issues report, therefore it is of no consequence. Only after public comments 
have been submitted and reviewed the Council has a role to play again in 
deciding whether to initiate a PDP. If the report is ready, it should be 
published for public comment.

We can therefore use the allotted time to discuss the published issues report 
during our meeting but I see no reason whatsoever for delaying the report for 
our benefit as our deliberations will not impact this in any way forseen by the 
bylaws.

What we can then debate at our meeting is whether an extention of the standard 
40 day public comment period is warranted or even required and I am open for 
debate on that.

With respect to your question, a month is not in itself problematic, but a 
month here and a month there quickly adds up to another year or two. So I am 
very much in favor of streamlining the formal process in favor of having a good 
PDP effort that may as well take more time than currently expected.

TL;DR: The report should be published; our discussion item will not be affected 
either way due to our defined role in the PDP process not being affected by 
publication.

Best regards,

Volker
Am 25.08.2015 um 18:42 schrieb Phil Corwin:
Respectfully disagreeing, it is the position of the BC that the comment period 
should be initiated immediately following the Council call of September 3rd, 
and that the comment period should be for 60 days.

Publication on August 31st will render  null and void this item on the proposed 
Council agenda for September 3:
                Item 4: COUNCIL DISCUSSION & DECISION - Public Comment Period 
for New gTLDs Subsequent Procedures Preliminary Issue Report (15 minutes)
                At its July 2015 meeting, the GNSO Council approved the staff 
request<http://gnso.icann.org/mailing-lists/archives/council/msg17350.html> for 
an extension of the deadline for publication of the Preliminary Issue Report on 
New gTLDs Subsequent Procedures. The extension was viewed as necessary given 
the number of potential topics that had been identified by the New gTLDs 
Subsequent Procedures Discussion Group and the need to develop a proposed 
framework for handling those topics in a possible PDP. The Council had also 
discussed briefly the possible benefits of having an extended public comment 
period in view of the community interest in this matter. Here the Council will 
discuss the ramifications of extending the public comment period and decide 
whether or not to recommend moving forward with the idea.
4.1 - Update and presentation of possible timelines (Steve Chan)
4.2 - Council discussion
4.3 - Council decision and next steps

Publishing for only 40 days will close out the comment period prior to the 
Dublin ICANN meeting, at which the community can be more fully informed about 
the Preliminary Issue Report.

Really, with the second round at least several years off, what is the rush when 
all we are talking about is a one month delay of Council consideration of the 
Final Report, when that approval can still be accomplished this calendar year?

Thank you for your consideration.

Best to all, Philip




Philip S. Corwin, Founding Principal
Virtualaw LLC
1155 F Street, NW
Suite 1050
Washington, DC 20004
202-559-8597/Direct
202-559-8750/Fax
202-255-6172/cell

Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Austin, Donna
Sent: Tuesday, August 25, 2015 12:25 PM
To: Volker Greimann; jrobinson@xxxxxxxxxxxx<mailto:jrobinson@xxxxxxxxxxxx>; 
'Steve Chan'; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>; 
bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>
Subject: RE: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

I support Volker's position.

I would also add, that given the considerable amount of work that was 
undertaken by the Discussion Group which largely scoped and informed the Issues 
Report, I do not see any reason to extend the comment period by an extra 20 
days.

It would appear from Steve's email that if we delay the posting of the Issue 
Report by 3 days to 3 September, it removes the possibility of the Council 
considering the Final Report on 19 November.

Thanks

Donna


Donna Austin: Neustar, Inc.
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From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Volker Greimann
Sent: Tuesday, 25 August 2015 1:48 AM
To: jrobinson@xxxxxxxxxxxx<mailto:jrobinson@xxxxxxxxxxxx>; 'Steve Chan' 
<steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>>; 
council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>; 
bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Hi Steve,

thank you indeed for the update.

I see no reason to delay the publication, especially since the delay by a few 
days will cause us to lose a full month at least.
Given that we can expect delays down the road as this will be a piece of 
substantial work, I would favor publication sooner rather than later, with a 
standard 40 day comment period.

Best,

Volker
Am 24.08.2015 um 21:38 schrieb Jonathan Robinson:
Steve and GNSO Councillors,

It seems to me that we need to think about a three points here:


1.      Do we publish 31st August i.e. ahead of the forthcoming council meeting 
and such that we can deal with this at the 19 November meeting as per option 1 
below OR

2.      Do we publish 3rd September and, if so, does that necessarily mean we 
miss dealing with it on 19 November?

3.      Regardless of 31 August or 3rd September, do we think that a public 
comment period of more than the now standard 40 day period is necessary?

Note: My  personal opinion is that it would be OK to publish with a 40 day 
comment period and then extend if that was felt to be important / necessary and 
that this will not be confusing.

Thoughts / input will be helpful, especially if we are to publish the report by 
31 August.

Thanks,


Jonathan

From: Steve Chan [mailto:steve.chan@xxxxxxxxx]
Sent: 18 August 2015 23:26
To: council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>; 
bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Bret,

Thanks, great question and hopefully the information below is beneficial to the 
Council's consideration of the 3 day hold, as well as the discussion around the 
extended public comment period. Regarding next steps and timing, here is the 
relevant language from the PDP Manual:

The Staff Manager is responsible for drafting a summary and analysis of the 
public comments received on the Issue Report and producing a Final Issue Report 
based upon the comments received. The Staff Manager should forward the Final 
Issue Report, along with any summary and analysis of the public comments 
received, to the Chair of the GNSO Council for consideration for initiation of 
a PDP.

The summary and analysis and the Final Issue Report are expected to be 
delivered to the Chair of the GNSO Council within 30 days of the closing of the 
public comment forum, though the Staff Manager may request an extension of that 
30-day time for delivery.

Without knowledge of the level of public comment that will be received, it is 
difficult to estimate how long the summary and analysis and Final Issue Report 
will take to prepare. However, assuming 30 days, here are the three timelines 
expanded to include the next GNSO Council meeting, as long as the document and 
motion deadline is met. I would note, these are are the first, and not only, 
opportunities for the Council to consider the initiation of a PDP:

  *   Publish 31 August -> 40 Day Public Comment -> Close 10 October -> 9 
November PC Analysis & Final Report -> 9 November Documents & Motions Deadline 
-> 19 November GNSO Council Meeting
  *   Publish 3 September -> 40 Day Public Comment -> Close 13 October -> 12 
November PC Analysis & Final Report -> 7 December Documents & Motions Deadline 
-> 17 December GNSO Council Meeting
  *   Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 
November -> 2 December PC Analysis & Final Report -> 7 December Documents & 
Motions Deadline -> 17 December GNSO Council Meeting
These are all estimates of course, and in the case of the first bullet, 
dependent on everything executing according to plan to be able to precisely hit 
the documents & motions deadline. Substantial public comment and substantive 
changes to the Final Report could ultimately derail these timelines.

Apologies for the lengthy response, but I hope this answers your questions.

Best,
Steve


From: Bret Fausett <bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>>
Date: Tuesday, August 18, 2015 at 2:22 PM
To: Steve Chan <steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>>, 
"council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>" 
<council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>>
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Thanks Steve. Great news on the progress.

On the timelines, can you remind me what happens after the close of the comment 
deadline? How do we get from the close of the public comment period to Day 1 of 
the PDP working group? How many Council meetings/votes between close of comment 
period and starting the hard policy work?

    Bret


On Aug 18, 2015, at 1:26 PM, Steve Chan 
<steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>> wrote:

Dear Councilors,

Staff is on track to be able to deliver the Preliminary Issue Report on New 
gTLD Subsequent Procedures for public comment by the end of August, as 
discussed on the previous GNSO Council meeting. However, I wanted to note that 
during the meeting, the possibility of providing for an extended public comment 
period was also discussed, which would keep it open through the ICANN54 
meeting. This topic is expected to be on the agenda for the next Council 
meeting, scheduled for 03 September and as such, it may make sense to delay the 
publication of the report by approximately 3 days to allow for discussion 
during the meeting and a decision to be made, to avoid confusion from possibly 
amending the comment close date. The impact appears to be minimal:

  *   Publish 31 August -> 40 Day Public Comment -> Close 10 October (note that 
this is a Saturday)
  *   Publish 3 September -> 40 Day Public Comment -> Close 13 October
  *   Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 
November
Staff is leaning towards waiting the three days and immediately putting in the 
request to publish the Preliminary Issue Report after a decision is made, but 
wanted to be sure there were no strong objections to this approach.

Best,



Steven Chan
Sr. Policy Manager

ICANN
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094-2536
steve.chan@xxxxxxxxx
<mailto:steve.chan@xxxxxxxxx>
direct: +1.310.301.3886
mobile: +1.310.339.4410
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