[council] Proposed GNSO Council Teleconference Agenda Thursday, 29 January 2015 at 12:00 UTC.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the proposed Agenda for the GNSO Council Teleconference on 
Thursday, 29 January 2015 at 12:00 UTC.
https://community.icann.org/display/gnsocouncilmeetings/Agenda+29+January+2015
This agenda was established according to the GNSO Council Operating 
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 
approved and updated on 13 November 2014.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 12:00 UTC:
http://tinyurl.com/lsupjfs

Coordinated Universal Time 12:00 UTC
04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Brussels; 20:00 Perth

GNSO Council meeting audio cast
To join the event click on the link:
http://stream.icann.org:8000/gnso.m3u


Councillors should notify the GNSO Secretariat in advance if a dial out call is 
needed.
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting 11 December 2014 will be posted as approved 
on xxxxx 2015  and the minutes of the 15 January 2015 Council meeting will be 
posted as approved on XXXX 2015
Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.
Item 3: Consent agenda (0 mins)
Item 4: UPDATE  - Cross Community Working Group to develop a transition 
proposal for IANA stewardship on naming related functions (30 mins)
The CWG<https://community.icann.org/x/37fhAg> has been chartered to develop a 
proposal on Naming Related Functions for the IANA Stewardship Transition 
Proposal and has been meeting for 2 hours every week since its creation with a 
goal of delivering a final proposal by the end of January 2015. The January 
2015 target date is driven by the request for proposals from the IANA 
Stewardship Transition Coordination 
Group<https://www.icann.org/stewardship/coordination-group> (ICG). It is by now 
clear that the January target date will not be met and that a new target needs 
to be agreed.
A number of sub-groups were formed to progress work on the different elements 
of the ICG Request for Proposals and a face-to-face meeting was run in 
mid-November 2014. A draft proposal was published for community comment on 1 
December 2014 and the public comment period has since closed. An intensive work 
weekend followed on 10 & 11 January 2015 which attempted to systematically 
review inputs from the public comment.
Given the deadlines and associated intensity of the work of the CWG as well as 
the need for the GNSO as a chartering organisation to approve the proposal, it 
is relevant for the Council, and through it the GNSO, to receive a full update 
and to have the opportunity to discuss the work of the CWG. This item will 
provide an update, create the opportunity for discussion and empahsise the need 
for the GNSO to be informed about the work of this important group.
4.1 - Update (Jonathan Robinson)
4.2 - Discussion
4.3 - Next steps
Item 5: Update: Planning for ICANN meeting in Singapore - key direction & 
themes (10 mins)

5.1 Update - Volker Greimann
5.2 Open issues / Discussion
5.3 Actions arising

Item 6: Any Other Business (5 mins)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Please let me know if you have any questions.
Thank you.
Kind regards,

Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org