[council] Proposed Agenda for the GNSO Council Teleconference 8 May 2014

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors ,

Please find the draft agenda for the GNSO Council meeting on 8 May 2014 at 
15:00 UTC posted at, and below in text:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+8+May+2014
http://gnso.icann.org/en/meetings/agenda-council-08may14-en.htm
Proposed Agenda for the GNSO Council Teleconference 8 May 2014
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 15:00 UTC
http://tinyurl.com/q44vur2

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Brussels; 23:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 mins)

1.1 Roll Call
1.2 Statement of interest updates
Tony Holmes<https://community.icann.org/display/gnsosoi/Tony+Holmes+SOI>
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meetings 27  February 
2014<http://gnso.icann.org/en/meetings/minutes-council-27feb14-en.htm>, 26 
March 
2014<http://singapore49.icann.org/en/schedule/wed-gnso-council/minutes-gnso-council-26mar14-en>,
 were posted as approved on 25 April and the GNSO Council meetings 10 April 
2014<http://gnso.icann.org/en/meetings/minutes-council-10apr14-en.htm> were 
posted as approved on 30 April 2014.

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (0 mins)
Former GNSO Councillor Mikey O'Conner has resigned from the Data and Metrics 
for Policy Making non-PDP working group.
The Council confirms the new Chair and Co-Chairs for the Data and Metrics for 
Policy Making non-PDP working group, namely Jonathan Zuck (IPC) as Chair as 
well as Rudy Vansnick (NPOC), Olevie Kouami (NPOC) and Cheryl Langdon-Orr 
(At-Large) as Co-Chairs.
Confirmation of Avri Doria as member of the GAC / GNSO Consultation Group and 
replacement for Mikey O'Conner.

Item 4: MOTION - Specification 13 to the New gTLD Registry Agreement (20 mins)

The ICANN new gTLD Programme Committee (NGPC) has resolved to approve 
Specification 13 to the New gTLD Registry Agreement, see 
link<http://www.icann.org/en/groups/board/documents/resolutions-new-gtld-annex-1-26mar14-en.pdf>.
  However, this does not currently include a proposed additional clause. 
Incorporation of the proposed additional clause (allowing a .Brand registry 
operator to designate a limited number of preferred registrars) is approved but 
will not be implemented until 45 days from the publication of the NGPC 
resolution in order to:



(i) provide the GNSO Council with an opportunity to advise ICANN as to whether 
the GNSO Council believes that this additional provision is inconsistent with 
the letter and intent of GNSO Policy Recommendation 19 on the Introduction of 
New Generic Top-Level Domains;



OR



(ii) advise ICANN that the GNSO Council needs additional time for review, 
including an explanation as to why additional time is required.



Here the Council will review and vote on a motion which deals with the issue of 
Specification 13 in so far as the Council attempts to answer the question posed 
by the NGPC.
4.1 - 
Motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+8+May+2014>
 (Thomas Rickert)
4.2 - Discussion
4.3 - Vote
Item 5: DISCUSSION - Internet Governance Issues (20 mins)

The transition of the IANA function from the US government oversight is now 
firmly on the GNSO's agenda and the Council must determine its role and 
function with respect to this. A proposal was made in Singapore for the 
formation of a Cross-Community Working Group (CWG) to work on transition from 
NTIA and a very early stage initial draft of a potential charter for such a CWG 
was circulated.  This has been modified a little since and is available here.
http://gnso.icann.org/en/drafts/iana-transfer-process-charter-15apr14-en.pdf

The existing CWG on internet governance has since commenced work on its own 
charter and indications are that such a charter will not include detailed work 
on the NTIA transition. In addition, indications are that the ccNSO may be 
interested in jointly initiating a new CWG on the NTIA transition together with 
the GNSO and that other AC/SO parts of ICANN will participate in such a CWG. 
Given the scope and impact of the IANA transition, it is likely that such a CWG 
will need to reach out beyond the ICANN community for participation and input.
In this item, the Council will take the opportunity to comment and provide 
input into the formation and development of a CWG on the NTIA transition.

5.1 - Discussion
5.2 - Next steps

Item 6: Update - Forthcoming review of the GNSO (15 mins)

As part of a periodic review process that is built into the ICANN model, ICANN 
board initiated reviews of the GNSO (and the GNSO Council and related 
functions) will take place. The objective of the Review has been clarified as 
i.e. to examine the organizational effectiveness of the GNSO, including its 
components (GNSO Council, GNSO Working Groups, GNSO Stakeholder Groups and 
Constituencies). The review will be tightly scoped based on objective and 
quantifiable criteria provided to the independent examiner. A webinar to 
discuss this in more detail has been recently 
announced<http://www.icann.org/en/news/announcements/announcement-2-23apr14-en.htm>.

The Structural Improvements Committee (SIC) is requesting that a GNSO Review 
Working Party be assembled to function as a liaison between the GNSO, the 
independent examiner and the SIC, to provide input on review criteria and the 
360 Assessment, coordinate interviews and objectively supply clarification and 
responses to the draft findings and recommendations.

The SIC envisages that once a final report is issued and the Board takes action 
on it, as appropriate, the GNSO Review Working Party will coordinate with the 
GNSO community to prepare an Implementation Plan and champion implementation of 
improvement activities.
6.1 - Update (Jennifer Wolfe)
6.2 - Discussion
6.3 - Next steps

Item 7: Update - Work on IDN Variants (10 mins)
IDN variants cannot be introduced into the root zone until a set of uniform 
Label Generation rule sets (LGRs) have been developed for each identified 
script and integrated into a uniform mechanism for permissible variant TLD 
labels. ICANN's IDN Variant Project is a multi-phase program that is currently 
working on the creation of these LGRs. Here ICANN staff will provide a brief 
primer on IDN variants and the Project, in order to ensure that the Council is 
informed and to facilitate deeper understanding of the issues and possible 
solutions.
7.1 - Staff Update (Naela Sarras / Steve Sheng)
7.2 - Discussion
7.3 - Next steps
Item 8: Update - WHOIS Studies (10 mins)
The last of the WHOIS studies commissioned by the GNSO were recently completed 
and published. In light of the ongoing work on WHOIS both within the GNSO and 
elsewhere, the GNSO will need to consider the utility and outcomes of these 
studies in relation to its policy work on WHOIS.
8.1 - Staff Update (Mary Wong)
8.2 - Discussion
8.3 - Next steps
Item 9: UPDATE & DISCUSSION - Planning for London (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN 
Meeting in London will take planning. GNSO Council Vice Chair, Volker Greimann 
will lead this and will be working with the Council and staff on this effort.
Here the Council has the opportunity to feed into plans and provide input based 
on past experience.  Included in this item will be the opportunity to shape the 
approach to and substance of the Council's proposed meetings with other groups 
in such as the ccNSO, the GAC and the ICANN board.
9.1 - Update (Volker Greimann & Jonathan Robinson)
9.2 - Discussion
9.3 - Next steps
Item 10:  Any Other Business (5 mins)

 *   Public comment on the Strategic 
Plan<https://www.icann.org/en/news/public-comment/stratplan-draft-09apr14-en.htm>?

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org