[council] Resolutions adopted at the GNSO Council Public meeting in Singapore on 26 March 2014.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

The following resolutions were adopted at the GNSO Council Public meeting in 
Singapore on 26 March 2014.

1. The Charter for a Cross Community Working Group to Develop a Finalized 
Framework of Operating Principles for Future Cross Community Working Groups was 
approved.

WHEREAS

1. In March 2012 the GNSO Council 
approved<http://gnso.icann.org/en/council/resolutions#201203> a set of initial 
draft 
principles<http://gnso.icann.org/drafts/draft-principles-for-cwgs-23dec11-en.pdf>
 relating to the formation and operation of cross community working groups 
(CWGs) and directed<http://gnso.icann.org/en/council/resolutions#201203> ICANN 
staff to solicit feedback on the principles from the other ICANN Supporting 
Organizations and Advisory Committees (SO/ACs);

2. In June 2013 the ccNSO provided detailed 
feedback<https://community.icann.org/download/attachments/30345130/ccNSO%20Feedback.docx?version=1&modificationDate=1392882374000&api=v2>
 suggesting further clarifications and possible additions to the initial draft 
principles;

3. In October 2013 the GNSO Council 
approved<http://gnso.icann.org/en/council/resolutions#201310> the formation of 
a Drafting Team to develop a Charter for a new CWG to take forward and 
synthesize the initial work of the GNSO and the ccNSO feedback, and develop a 
final framework of operating principles that can function effectively across 
all SO/ACs relating to the formation, operation, decision making and 
termination of future CWGs (the "Final Framework");

4. The Drafting Team, co-chaired by the ccNSO and GNSO, has now completed its 
work on a proposed draft Charter for this new CWG.

RESOLVED,

1. The GNSO Council approves the Charter and appoints Avri Doria as the GNSO 
Council liaison to the CWG that will develop the Final Framework.

2. The GNSO will collaborate with the other SOs and ACs to issue a call for 
volunteers for the CWG, each in accordance with its own rules.

3. Until the CWG selects its co-chairs for the WG, the Co-Chairs of the 
Drafting Team shall serve as the interim co-chairs of the CWG.
2. A charter for a Cross-Community Working Group to develop a framework for the 
use of Country and Territory names as TLDs (UCTN WG was adopted
Whereas,

 1.  The ccNSO Study group on the use of Names for Country and Territory 
published its Final Report in September 2013 (http://ccnso.icann.org/node/42227 
). The first of the two recommendations of the Study Group to the ccNSO Council 
was to establish a cross community working group to:

 *   Further review the current status of representations of country and 
territory names, as they exist under current ICANN policies, guidelines and 
procedures;
 *   Provide advice regarding the feasibility of developing a consistent and 
uniform definitional framework that could be applicable across the respective 
SOs and ACs; and
 *   Should such a framework be deemed feasible, provide detailed advice as to 
the content of the framework.
      2. The ccNSO Council adopted the recommendations and, as the objective of 
the proposed Working Group is considered to be of common interest to the 
broader community, the GNSO, in addition to other Supporting Organisations     
(SOs),     Advisory Committees (ACs) and others, was invited to participate in 
the working group on equal footing.
      3. The ccNSO submitted a proposed charter [include link] for this 
Cross-Community Working Group, which the GNSO Council has reviewed and 
discussed.
RESOLVED,

 1.  The GNSO Council approves the Charter 
http://gnso.icann.org/en/drafts/unct-framework-14mar14-en.pdf ­­­­­­­­­­and 
appoints Gabriela Szlak and Brian Winterfeldt as the GNSO Council liaison to 
the Cross-Community Working Group to advice on the feasibility of a framework 
for the use of Country and Territory names as TLDs, and develop such a 
framework if deemed feasible.
     2.The GNSO will collaborate with the other SOs and ACs to issue a call for 
volunteers for this CWG, each in accordance with its own rules
3.The Charter of the GAC-GNSO Consultation Group on GAC Early Engagement in 
GNSO Policy Development Process was adopted
WHEREAS
1. There is wide agreement on the need to engage the GAC early within the GNSO 
policy development process;
2. This issue has been identified by:

 *   GAC-Board Joint Working Group (JWG)
 *   Accountability and Transparency Review Team (ATRT1)
 *   Board-GAC Recommendation Implementation Working Group (BGRI-WG)
 *   Accountability and Transparency Review Team (ATRT2);
3. The GNSO Council and the GAC jointly formed a Consultation Group to begin 
work on this topic in November 2013;
4. The Consultation Group, co-chaired by the GAC and GNSO, has now completed 
its work on a proposed draft Charter for this new Consultation Group (see 
http://gnso.icann.org/en/drafts/gac-charter-19mar14-en.pdf).<https://community.icann.org/x/PyLRAg>
RESOLVED,
1. The GNSO Council approves the Charter (see 
http://gnso.icann.org/en/drafts/gac-charter-19mar14-en.pdf) and appoints Mikey 
O'Connor as the GNSO Council liaison to the Consultation Group.

4. Motion to Close the Joint IDN Working Group and Next Steps for Certain 
IDN-related Issues

WHEREAS

1. The Joint IDN Working Group (JIG) was 
chartered<https://community.icann.org/download/attachments/16843360/jiwg-charter.pdf?version=1&modificationDate=1310464542000&api=v2>
 by the ccNSO and GNSO Councils in 2009 to discuss issues of common interest 
between the two Supporting Organizations in relation to Internationalized 
Domain Names (IDNs), in particular, IDN top-level domains (TLDs). The charter 
was extended in 2010, after the adoption of the IDN ccTLD Fast Track 
Implementation Plan. ;

2. The JIG identified three issues of common interest, viz. single character 
IDN TLDs, IDN Variant TLDs, and Universal Acceptance of IDN TLDs;

3. On single character IDN TLDs, the JIG's Final 
Report<https://community.icann.org/download/attachments/16843360/jig-initial-report-char-26jul10-en.pdf?version=1&modificationDate=1310464401000&api=v2>
 recommending that these be delegated in the New gTLD Program and the IDN ccTLD 
Fast Track Program was approved by the ccNSO and GNSO Councils, and sent to the 
ICANN Board in May 2011; the JIG prepared a follow-up letter for the ccNSO and 
GNSO Councils, which after adoption was jointly 
sent<http://ccnso.icann.org/node/29943> to the ICANN Board in February 2012;

4. On IDN Variant TLDs, the JIG published an Initial 
Report<https://ccnso.icann.org/workinggroups/jig-idn-tld-variant-policies-initial-report-08mar11-en.pdf>
 in March 2011, and ICANN has launched an IDN Variant TLD Program to develop 
solutions to ensure a secure and stable delegation of IDN Variant TLDs;

5. On Universal Acceptance of IDN TLDs, the JIG published its Final 
Report<http://buenosaires48.icann.org/en/schedule/mon-jig/presentation-jig-final-idn-tld-acceptance-15nov13-en.pdf>
 in November 2013, and ICANN will be launching a project to facilitate 
universal acceptance of all TLDs at the ICANN meeting in Singapore;

6. In November 2013, recognizing that further work needed to be done in 
relation to IDNs, in particular IDN variants and universal acceptance of IDNs, 
the ccNSO and GNSO Councils requested that the JIG put forward suggestions on 
how to deal with these issues and deliver these suggestions to the Councils by 
the ICANN Singapore Meetings in March 2014.

7. Members of the JIG support the ICANN staff recommendations that the ccNSO 
and GNSO Councils should each continue to monitor ICANN's community efforts to 
resolve issues relating to single character IDN TLDs, IDN Variant TLDs and 
Universal Acceptance of All TLDs (including IDN TLDs).

RESOLVED,

1. The GNSO Council believes that in view of the ongoing community work at 
ICANN on these issues the JIG may now be closed, and will terminate the 
extension of the JIG as outlined in the charter.

2. The GNSO Council will continue to monitor the progress of the various 
community-based efforts to resolve the issues raised by the JIG, and will 
evaluate the need for any further policy work on a periodic basis; and

3. The GNSO Council thanks the JIG for all its hard work in ensuring that 
solutions to these important issues are developed through community-based 
efforts;
5.GNSO Operating Procedures to Address Resubmission of a Motion and Working 
Group Self Assessment
WHEREAS:
1.     The GNSO Council has determined that:
a.      the current GNSO Operating Procedures do not contain a specific 
provision on the possibility of resubmitting a motion for voting by the GNSO 
Council; and
b.     the current GNSO Working Group Guidelines, which form Annex I of the 
GNSO Operating Procedures, do not contain a mechanism for Working Groups (WGs) 
to self-assess their work.
2.     The GNSO Council requested that the Standing Committee on Improvements 
Implementation (SCI) should consider whether there should be a modification to 
the GNSO Council Operating Procedures to address the issue of the resubmission 
of a motion and to develop a survey that WGs could use to perform a 
self-assessment once their work is complete.
3.     Accordingly, the SCI developed procedures to be inserted in Section 4.3 
(Motions and Votes) of the GNSO Operating Procedures that provide for the 
resubmission of a motion to the GNSO Council for consideration at a subsequent 
meeting of the Council, if three criteria are met:
a.      providing of an explanation for the resubmission;
b.     timely publication of the resubmitted motion; and
c.      seconding of the resubmitted motion by a Councilor from each of the two 
GNSO Houses.
The proposed new procedures also include limitations and exceptions for the 
resubmission of a motion concerning the timing of its submission, disallowing 
any material changes to the original motion, and clarifying that a 
previously-submitted motion not voted upon by the GNSO Council is considered a 
new motion (and not resubmitted) if it is brought before the GNSO Council again.
4.     In addition, the SCI developed and tested a WG self-assessment 
questionnaire, as a result of which the SCI is recommending that procedures for 
administering the self-assessment be added as a new Section 7.0 to the GNSO 
Working Group Guidelines, which form Annex I of the GNSO Operating Procedures.
5.     The revised GNSO Operating Procedures, including the proposed additions 
to the Working Group Guidelines, were put out for public comment for a period 
of a minimum of 21 days beginning on 10 February 2014 and ending on 03 March 
2014 (see 
http://www.icann.org/en/news/public-comment/gnso-op-procedures-10feb14-en.htm), 
as required by the ICANN Bylaws.
6.     As there were no comments received in the public forum the SCI deemed 
that no further changes were necessary nor was a public comment reply period 
needed.
RESOLVED

 1.  The GNSO Council adopts the revised Operating Procedures including the new 
provisions concerning the resubmission of a motion and a Working Group 
self-assessment  - see
http://gnso.icann.org/en/drafts/op-procedures-12mar14-en.pdf

 1.  The GNSO Council instructs ICANN staff to post the new version of the GNSO 
Operating Procedures, effective immediately upon adoption.
Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>