[council] Draft Agenda for the GNSO Council Teleconference 23 January 2013.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Please find the proposed Agenda for the GNSO Council Teleconference 23 January 
2013.
https://community.icann.org/display/gnsocouncilmeetings/Agenda+23+January+2014
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 18:00 UTC
http://tinyurl.com/otro8aq

Coordinated Universal Time 18:00 UTC
10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 mins)

1.1 Roll Call
1.2 Statement of interest updates
Bret Fausett
https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meetings 20 November 
2013<http://gnso.icann.org/mailing-lists/archives/council/msg15531.html> part 1 
and part 2<http://gnso.icann.org/mailing-lists/archives/council/msg15532.html> 
will be posted as approved on 23 January 2014.
Minutes of the Council meeting 12 December 
2013<http://gnso.icann.org/mailing-lists/archives/council/msg15533.html> will 
be posted as approved on 23 January 2014.

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.



Item 3: Consent agenda (5 mins)

3.1 Approve Council Recommendations Report on protection of IGO-INGO names and 
acronyms to the ICANN Board
Item 4: MOTION - Metrics and Reporting Working Group Charter (15 mins)

The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an 
issue relating to Uniformity of Reporting which it described as "need for more 
uniformity in the mechanisms to initiate, track, and analyze policy-violation 
reports."  The RAPWG recommended in its Final Report that "the GNSO and the 
larger ICANN community in general, create and support uniform [problem-] 
reporting [and report-tracking] processes."

The GNSO Council recommended the creation of an Issue 
Report<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> to further 
research metrics and reporting needs with the aim of improving the policy 
development process.  The report created by ICANN Staff outlined 
accomplishments regarding reporting and metrics by the Contractual Compliance 
function and it also reviewed other reporting sources that may be of relevance.

The GNSO Council subsequently adopted a recommendation to form a non-PDP 
Working Group tasked with exploring opportunities for developing reporting and 
metrics processes and/or appropriate standardized methodologies that could 
better inform fact-based policy development and decision making.

Here the Council vote on whether to approve the Charter of the Metrics and 
Reporting Working Group.

4.1 - Review the Motion
4.2 - Discussion
4.3 - Vote (voting threshold - simple majority vote of each house)

Item 5: INPUT & DISCUSSION - Prospective improvements to the Policy Development 
Process (15 mins)
The Council is committed to on-going enhancements to the methods of working of 
the Council and the work initiated and managed by the Council. The PDP process 
is a cornerstone of policy making within the GNSO and, as such, the work of the 
Council.  The PDP outcomes and associated processes are the subject of focus 
and attention both within the GNSO and the broader ICANN Community.
The Council has previously discussed a paper prepared by ICANN 
staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on 
potential improvements to the PDP process.  The discussion is now encapsulated 
in a table form which has been revised through various discussions at council 
meetings and on email lists.  The document now also includes reference to the 
related recommendations of the ATRT2.  Here the Council will aim to agree 
concrete next steps including the requirement to form a group to continue this 
work, particularly with a focus on items 3 & 5 in the table.
5.1 - Review of table of prospective PDP 
Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-08jan14-en.pdf>
 (Marika Konings)
5.2 - Discussion
5.3 - Next steps
Item 6: UPDATE - GAC Engagement - the work of the Joint GAC / GNSO Consultation 
Group (10 mins)
Here the Council will receive an update and discuss any action going forward.
6.1 - Status update (Jonathan Robinson)
6.2 - Discussion
6.3 - Next steps
Item 7: Update - Forthcoming review of the GNSO (10 mins)

As part of a periodic review process that is built into the ICANN model, ICANN 
board initiated reviews of the GNSO (and the GNSO Council and related 
functions) are expected.  In order to be informed and effectively prepared for 
this work, we have begun to engage with the body that commissions such reviews 
(the structural improvements committee) through its chair, Ray Plazk.

The Council will track the planning work of the SIC and, where appropriate; 
provide relevant input to the process.  We will also prepare to undertake a 
form of self-review in a similar format to that which we expect to arise out of 
the work of the SIC.  A self-review will ensure that we are not only prepared 
for the board initiated work but also able to flag areas for potential 
improvement in as timely as possible a manner.
7.1 - Update (Jennifer Wolfe)
7.2 - Discussion
7.3 - Next steps

Item 8: UPDATE & DISCUSSION - Planning for Singapore (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN 
Meeting in Buenos Aires will take planning.  GNSO Council Vice Chair, David 
Cake will lead this and will be working with the Council and staff on this 
effort.
Here the Council has the opportunity to feed into plans and provide input based 
on past experience.  Included in this item will be the opportunity to shape the 
approach to and substance of the Council's proposed meetings with other groups 
in such as the CCNSO, the GAC and the ICANN board.
8.1 - Update (David Cake)
8.2 - Discussion
8.3 - Next steps
Item 9:  Any Other Business (5 mins)

 *   Proposal to review SSAC reports and determine whether or not any 
recommendations impact on GNSO Consensus Policy
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>