[council] Reminder: Revised draft agenda GNSO Council Meeting 5 September 2013 at 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Please find the revised proposed agenda for the GNSO Council Meeting on 
Thursday, 5 September 2013 at 15:00 UTC.
The revisions include:

·       adding proposed time slots for each item

·       re-arranging the order of the items

·       addition of Item 7: DISCUSSION - Policy issues surrounding string 
confusion (15 mins)
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 15:00 UTC<http://tinyurl.com/bojlrbx>
http://tinyurl.com/mdmrnk9

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 
Wellington next day

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audio cast
http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 mins)

1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

Minutes of the GNSO Council meeting 17 July 
2013<http://gnso.icann.org/en/meetings/minutes-council-17jul13-en.htm> posted 
as approved on 19 August 2013
Minutes of the GNSO Council meeting 1 August 
2013<http://gnso.icann.org/mailing-lists/archives/council/msg14942.html> to be 
approved on 6 September 2013

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (5 mins)
3.1 - Locking of a Domain Name subject to UDRP Proceedings
GNSO Council approval of Recommendations Report to the ICANN Board
3.2 - Policy & Implementation Working Group
GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes
(RySG)

Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) (10 mins)


This report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is 
published in response to a request by the GNSO Council for a report and 
analysis on a survey about possible technical requirements of a future WHOIS 
Service.  The objective for the Working Group is to develop a set of proposed 
recommendations around the measurement of support of proposed technical 
requirements.  After consideration of community input on a draft survey and the 
implementation of the Lime Survey software within the ICANN IT infrastructure, 
the survey was made available to the community in September 2012.  ICANN staff 
compiled and consolidated the survey results and the WSWG completed the WSWG 
Final Report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> 
for delivery to the GNSO Council. Here the Council will review a draft motion 
in preparation for voting to approve the report it at the next meeting.

4.1 - Review the draft motion

Motion to approve Whois Survey Working Group (WSWG) Final Report and 
Recommendations:



WHEREAS,



1.     On 07 May 2009, the GNSO Council resolved that Policy Staff, with the 
assistance of technical staff and GNSO Council members as required, should 
collect and organize a comprehensive set of requirements for the Whois service 
policy tools;



2.     On 29 July 2010, Staff published the Inventory of Whois Service 
Requirements - Final Report;



3.     In July 2011, volunteers drafted a proposed charter for a Whois Survey 
"Working Group", preferring the term "Working Group" to "Drafting Team" in this 
case; http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf;



4.     On 30 May 2012, the WSWG published a draft of the Whois Service 
Requirements Survey for public comment, 
http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-30may12-en.htm;



5.     On 13 September 2012, the WSWG released the final Whois Service 
Requirements Survey to solicit input from community members on the possible 
technical requirements of a future Whois system, 
http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm;



6.     On 13 September 2012, ICANN staff compiled and consolidated the survey 
results and the WSWG completed the WSWG Final Report, 
(http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf)



NOW THEREFORE BE IT RESOLVED,



1.     That the GNSO Council thanks the Whois Survey Working Group (WSWG) and 
ICANN staff for their efforts in conducting the survey and compiling survey 
results of possible technical requirements of a future Whois system;



2.     The GNSO Council further approves the recommendations, as defined in the 
Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), 
to send the survey results to other applicable efforts regarding Whois and 
Domain Name Registration Data for their consideration.

4.2 - Discussion
4.3 - Next steps
Item 5: INPUT & DISCUSSION - Prospective improvements to the Policy Development 
Process (15 mins)
The Council is committed to ongoing enhancements to the methods of working of 
the Council and the work initiated and managed by the Council. The PDP process 
is a cornerstone of policy making within the GNSO and, as such, the work of the 
Council.  The PDP outcomes and associated processes are the subject of focus 
and attention both within the GNSO and the broader ICANN Community. In this 
agenda item we will discuss a paper prepared by ICANN 
staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on 
potential improvements to the PDP process and consider the appropriate next 
steps.
5.1 - Input on GNSO PDP Improvements (Marika Konings)
5.2 - Discussion
5.3 - Next steps
Item 6: UPDATE & DISCUSSION - A PDP for relevant policies on issues not dealt 
with during the course of developing the 2013 RAA (10 mins)
ICANN staff is working on a paper to summarise the outcomes of the 2013 
Registrar Accreditation Agreement (RAA) negotiations in order to set the scene 
for subsequent, relevant policy development work to be managed by the Council.  
This will be an ICANN Board initiated PDP. Here the Council will receive an 
update from staff and confirm the intended course of action.
6.1 Staff update (Margie Milam / Mary Wong)
6.2 Discussion
6.3 Next steps
Item 7: DISCUSSION - Policy issues surrounding string confusion (15 mins)
Here the Council will discuss issues associated with the string confusion 
decisions that have been made recently e.g. relating to plural and singular 
versions of the same term and the contradictory decisions on identical strings. 
 Noting that, in a recent interview with ICANN's Generic Domain Name Division 
President (Akram Attalah), he intimated that if there were conflicting 
decisions, it would be for the GNSO community to assist on this issue.  Here 
the GNSO Council will receive an update on the issue, including reference to 
previous relevant GNSO advice and then discuss any potential future activity to 
be initiated by the Council.
7.1 Update & context (Jeff Neumann)
7.2 Discussion
7.3 Next steps
Item 8: UPDATE & DISCUSSION - Metrics and Reporting Working Group (10 mins)
Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 
3 ALAC) have signed up for this effort to date, which is not considered 
sufficiently representative to kick off the Drafting Team (DT).  At the ICANN 
meeting in Durban, ICANN staff was tasked with looking into and proposing 
alternative ways forward. Apart from renewing the call for volunteers or 
delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, 
to explore an alternative approach not necessarily requiring the formation of a 
DT or WG.  Here the Council will review and discuss the alternatives and 
consider the next steps.
8.1 Staff update (Berry Cobb)
8.2 Discussion
8.3 Next steps
Item 9: DISCUSSION - Role and scope of the Standing Committee on GNSO 
Improvements Implementation (15 mins)
Here the Council will review input received at the ICANN meeting in Durban as 
well as any subsequent information and confirm the intended course of action.
9.1 - Status update (Wolf-Ulrich Knoben)
9.2 - Discussion
9.3 - Next steps

Item 10: DISCUSSION - GAC Engagement / Working with the Board Global Relations 
Committee (BGRC) WG (10 mins)
Here the Council will discuss activity to date and confirm the intended course 
of action going forward.
10.1 - Status update (Jonathan Robinson)
10.2 - Discussion
10.3 - Next steps
Item 11: DISCUSSION - Forthcoming review of the GNSO (15 mins)

As part of a periodic review process that is built into the ICANN model, board 
initiated reviews of the GNSO and the GNSO Council as an integral part of the 
GNSO are expected.  In order to be effectively prepared for these reviews, it 
was proposed in Beijing that a group be formed to understand the issues and 
begin to take appropriate next steps.  One key suggestion from Beijing was that 
any group (such as the Council) being reviewed undertakes a form of 
self-review.  The intended course of action may have been impacted by the 
recently announced proposal to delay any Board initiated review activity.  Here 
the Council will discuss and potentially confirm the intended course of action 
of initiating a non-PDP WG.
11.1 - Current status (Rob Hogarth)
11.2 - Discussion
11.3 - Next steps

Item 12: UPDATE & DISCUSSION - Planning for Buenos Aires (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN 
Meeting in Buenos Aires will take planning.  GNSO Council Vice Chair, 
Wolf-Ulrich Knoben has again volunteered to lead this and will be working with 
the Council and staff on this effort.
Here the Council has the opportunity to feed into plans and provide input based 
on past experience.  Included in this item will be the opportunity to shape the 
approach to and substance of the Council's proposed meetings with other groups 
in such as the CCNSO, the GAC and the ICANN board.
12.1 - Update (Wolf-Ulrich Knoben)
12.2 - Discussion
12.3 - Next steps
Item 13:  Any Other Business (5 mins)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>