RE: [council] FW: scheduling request for Durban

[john@xxxxxxxxxxxxxxxxxxx]

Jonathan,


This seems a prudent request in as much as there is so much more being asked of 
the constituencies.\


Berard



--------- Original Message ---------Subject: [council] FW: scheduling request 
for Durban
From: "Jonathan Robinson" <jrobinson@xxxxxxxxxxxx>
Date: 5/13/13 6:52 am
To: council@xxxxxxxxxxxxxx

All,
 
Please note this recent request from the CSG Ex Com as well as my initial reply.
 
Jonathan
 
From: Jonathan Robinson [mailto:jonathan.robinson@xxxxxxxxxxx] 
Sent: 13 May 2013 14:51
To: 'Metalitz, Steven'
Cc: 'Mason Cole (mcole@xxxxxxxxxx)'; 'Wolf-Ulrich Knoben 
(wolf-ulrich.knoben@xxxxxxxxxxx)'; 'Marilyn S. Cade 
(marilynscade@xxxxxxxxxxx)'; 'P0 Elisa Cooper '; 'Tony Holmes '; 'Kristina 
Rosette'
Subject: RE: scheduling request for Durban 



Dear Steve,
 
Thank-you for this request which is noted. 
 
As you are likely aware, we have a draft agenda for the forthcoming GNSO 
Council meeting (16 May 2013) which includes discussion on the structure and 
organisation of meetings in Durban.
Your request to discuss this is therefore timely and appropriate and I expect 
that we will be able to accommodate it.
 
We will report back to you following the 16 May meeting.
 
Best wishes,
 
 
Jonathan
 

 
Jonathan Robinson
Chair
ICANN GNSO Council
 
jonathan.robinson@xxxxxxxxxxx
Tel: +44 (0)20 7993 6103
skype: jonathan.m.r
 
 
 
From: Metalitz, Steven [mailto:met@xxxxxxx] 
Sent: 13 May 2013 14:44
To: Jonathan Robinson (jonathan.robinson@xxxxxxxxxxx)
Cc: Mason Cole (mcole@xxxxxxxxxx); Wolf-Ulrich Knoben 
(wolf-ulrich.knoben@xxxxxxxxxxx); Marilyn S. Cade (marilynscade@xxxxxxxxxxx); 
P0 Elisa Cooper ; Tony Holmes ; 'Kristina Rosette'
Subject: scheduling request for Durban 



TO:     Jonathan Robinson, GNSO Council chair

Cc:     Wolf Ulrich Knoben, Mason Cole, GNSO council vice chairs

FM:     CSG Executive Committee

DT:  May 13, 2013

The executive committee of the GNSO Commercial Stakeholder Group seeks your 
cooperation in rationalizing and improving the schedule for the next ICANN 
meeting in Durban, in order to facilitate timely and productive discussions 
within and among stakeholder groups and constituencies. 

The structure of “constituency day,” under which all constituencies and 
stakeholder groups are allocated meeting time only on the Tuesday of the ICANN 
meeting week, has outlived its usefulness.  While “constituency day” remains 
important, there is a particular need for constituencies and stakeholder groups 
to be assured of meeting time, as free as possible of scheduling conflicts, 
earlier in the meeting week, so that these groups can maximize their planning 
time for sessions with the ICANN board on Tuesday, and for discussion and 
formulation of positions on issues arising at or shortly before the ICANN 
public meeting.   This would also free up time for cross-constituency or 
cross-SG meetings on Tuesday (including with staff), which now are extremely 
difficult to schedule. 

Accordingly, we ask the GNSO Council, in planning the meetings on the weekend 
preceding the formal opening of ICANN 47, to reserve a block of 2 1/2 hours on 
Sunday, July 14, during which the constituencies and stakeholder groups of the 
GNSO could meet, either singly or in joint sessions.  Our request is that no 
meetings of GNSO Council or subgroups be scheduled during this block so that 
GNSO council representatives could participate fully in the constituency/SG 
meetings during this time.

Over time the ICANN public meetings have expanded into the preceding weekend, 
and the GNSO have utilized this opportunity to maximize preparation for events 
later in the week as well as interacting with other parts of the community. It 
would seem appropriate and timely that its constituency organizations are also 
afforded an opportunity to improve their effectiveness in a similar manner. We 
would, of course, work with ICANN meeting staff to arrange appropriate meeting 
space during this time period. 

Based on our observation of recent GNSO sessions during the weekends preceding 
the ICANN public meetings, we believe that this request could be accommodated 
without compromising the effectiveness or efficiency of those meetings, and 
while preserving the GNSO council opportunity to interact with the Board.  We 
also believe that other stakeholder groups share our frustration with the 
current meeting calendar and would support this change, at least on an 
experimental basis. 

Since the Durban meeting is fast approaching, we ask that you place this 
request on the agenda of the next GNSO Council session, and that the Council 
give it favorable consideration, so that cross-constituency or cross-SG 
discussions can be arranged.  Please contact the undersigned or any other 
member of the CSG executive committee if there are any questions about this 
request.

Steve Metalitz, IPC VP