[council] Batching of New gTLD Applications: Secondary Timestamp
- To: "council@xxxxxxxxxxxxxx" <council@xxxxxxxxxxxxxx>
- Subject: [council] Batching of New gTLD Applications: Secondary Timestamp
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Sat, 31 Mar 2012 06:45:31 -0700
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- Acceptlanguage: fr-FR, en-US
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- Thread-topic: Batching of New gTLD Applications: Secondary Timestamp
28 March 2012
Batching of New gTLD Applications: Secondary Timestamp
Whereas, the window for applying for new gTLDs opened on 12 January 2012, and
is scheduled to close on 12 April 2012.
Whereas, the New gTLDs Applicant Guidebook (section 18.104.22.168)
<http://newgtlds.icann.org/en/applicants/agb> indicates that if the volume of
applications received significantly exceeds 500, then applications will be
processed in batches.
Whereas, on 8 December 2011, the Board adopted a resolution
authorizing the development of a plan to use a "secondary time stamp" for
determining the processing order in the event that multiple batches are
Whereas, the New gTLDs program team has developed proposed operational details
of a plan for implementing a secondary time stamp, now referred to as "digital
Whereas, some members of the community have expressed concerns about whether
the digital archery proposal is sensible and fair, and an informal subgroup of
the Board has studied the feasibility, benefits, and risks of the proposal as
well as alternative batching mechanisms such as auction.
Resolved (2012.03.28.01), the Board confirms the approval of secondary
timestamp/digital archery as the mechanism for sorting new gTLD applications
into batches, and directs that the operational details of the mechanism be
communicated to applicants and the public as necessary and appropriate.
Rationale for Resolution 2012.03.28.01
The reaffirmation of the Board's commitment to the secondary timestamp/digital
archery is taken after an review of alternate proposals for batching processes
considered after hearing the community's comments and concerns as raised at the
ICANN meeting in San Juan, Costa Rica. A small group of the Board intensively
looked at the digital archery solution, a potential auction solution, and
considered the prioritization comments provided by the community. For the
ongoing application round, affirming the digital archery process is the fairest
way to achieve a non-random batching solution that accounts for diversity
across all regions of ICANN. The Board also reaffirms the Rationale for
Resolutions 2011.12.08.04 - 2011.12.08.06.
The batching selection process determines how applications will be divided into
batches and prioritized for evaluation analysis. Conceptually, the batching
selection process is relatively straightforward and includes the following four
1. Applicants register in an online batching system to select their batching
preference (i.e., earliest or any batch) and select a target date and time
(e.g., Target Date: 10 May 2012 and Target Time: 12:00:00 UTC);
2. Applicants re-enter the online batching system and generate a message that
is sent from their computer/system to the online batching system. The online
batching system records the date and time the applicant's message is received.
(e.g., Message Received Date: 10 May 2012 and Message Received Time: 12:00:01);
3. The system calculates the time variance between the applicant's Target
Date/Time from step 1 and the Message Received Date/Time from step 2. This time
variance is known as the applicant's "secondary timestamp" Based on the example
in steps 1 and 2 above the secondary timestamp is 1 second. The closer to zero
the secondary timestamp is the more likely the application will be processed in
the earliest batch, assuming the applicant has opted in to the earliest batch.
4. The batching selection process then combines the applicant's batching
preference (i.e., earliest or any batch), the "secondary timestamp" (e.g., 1
second), and the geographic region to determine the batch/processing order for
the specific application.
However, the implementation of the online batching system must be undertaken
with care and it must ensure that a secure, consistent, and objective process
is available for all applicants. The operational details of the online batching
system have considered and addressed a number of concerns. Those concerns
include ensuring that:
1. The details of the batching selection process are clear to applicants,
through direct communications with them;
2. Only authorized applicants can enter the online batching system to perform
the specific tasks necessary to complete the batching selection process;
3. An opt-out mechanism is available so applicants can designate their
batching preference (i.e. earliest or any batch);
4. The online batching system allows applicants to perform their tasks
without hindrance (i.e., system remains available during appropriate times);
5. Latency concerns are addressed in a fair manner so that applicants are not
put at an advantage or disadvantage based on their geographic location;
6. The target time variance is measured at a level that allows ICANN to
adequately determine batches; and
7. Applicants are allowed to practice portions of the process to understand
how the target time variance will be calculated.
8. The goals of geographical diversity and fairness are taken into account.
Accordingly, to ensure that applicants and prospective applicants are aware of
the batching selection process the Board has determined that it is appropriate
to take this action now. The Board is therefore approving the operational
details of the batching selection process and is authorizing the CEO to release
the details of this plan.
Providing for this now will allow the community and applicants to understand
when applications will be processed if a large number of applications (i.e.,
significantly more than 500 applications) are received by ICANN.
Glen de Saint Géry