RE: [council] Council/Chair interaction

["Rosette, Kristina" <krosette@xxxxxxx>]

make that three . . .  

-----Original Message-----
From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of Stéphane Van Gelder
Sent: Wednesday, January 19, 2011 12:16 PM
To: Tim Ruiz
Cc: owner-council@xxxxxxxxxxxxxx; council@xxxxxxxxxxxxxx
Subject: Re: [council] Council/Chair interaction


No, I do understand your concerns, they are clear. I was just trying to bring 
extra clarity to why I have proposed this.

Could other Councillors please comment? So far we have two very clear "NOs" and 
no other reaction...

Thanks,

Stéphane

Le 19 janv. 2011 à 18:12, Tim Ruiz a écrit :

> Those types of things can all be handled easily without a new list. I 
> think we understand what you are proposing very well. I don't think 
> you fully understand our concerns and perhaps this should be a topic 
> for our next Council meeting.
> 
> I do not support such a list, but if it happens as an official ICANN 
> supported/funded list it should be archived, and archived in near real 
> time. In addition, the "leadership" of each SG/C should be certain to 
> get clear with its SG/C exactly how or if it will represent them in 
> this new list.
> 
> Certainly, if the various "leaders" want to get together whether on 
> the phone, some other non-ICANN supported/funded list, etc. to discuss 
> this or that, they don't need the Council's permission as long it's 
> understood that each is acting in their own capacity unless they have 
> gotten appropriate direction otherwise.
> 
> 
> Tim
> 
> -------- Original Message --------
> Subject: Re: [council] Council/Chair interaction
> From: Stéphane_Van_Gelder <stephane.vangelder@xxxxxxxxx>
> Date: Wed, January 19, 2011 10:57 am
> To: tim@xxxxxxxxxxx
> Cc: owner-council@xxxxxxxxxxxxxx, council@xxxxxxxxxxxxxx
> 
> Adrian, Tim,
> 
> Needless to say I am surprised by your reaction to something that 
> seems (to me) as innocuous as a mailing list.
> 
> Maybe it would be helpful for me to go into more detail about why I 
> think this is useful, and provide examples.
> 
> One example that comes to my mind is that there could be benefit to 
> the Council leadership and C and SG leadership in coordinating 
> submissions to the budget requests. For example, one constituency 
> might have a good idea about a budget item that they plan to submit as 
> a request. Another group might also want to submit the same request, 
> if they knew it was being suggested by one group. As a separate 
> entity, the Council might also be in that situation. The budget 
> request procedure is new this year (we were sent the forms a while 
> back by Glen, I have asked for guidance and more information on how to 
> use them and will keep the Council informed when I get that). This 
> kind of thing might help us manage this kind of process better.
> 
> Another possible example might be in planning for public meetings. For 
> example, there has been uncertainty about whether the contracted and 
> non-contracted party houses should meet (separately) on either 
> Saturday or Sunday... Olga can tell us how this is shaping up for the 
> SF meeting, but I can tell you from first-hand experience of working 
> on planning our meetings with Glen for the past year that this has 
> always been difficult to handle.
> 
> Another point I would make is that this is consistent with the 
> proposal that came out of the OSC's CCT work team (which is now 
> closed) which pointed out the need for greater inter SO and AC 
> communication and better communication with the Board.
> 
> As Councillors, we obviously feel (and rightly feel I think) that it 
> is our job to liaise with our respective groups. But I think there 
> could be other, non-policy-specific matters where coordination would 
> be of benefit and would probably lighten the load on the Council as a 
> whole, if the leaders handle that.
> 
> I hope this is helpful for you to better understand the way I am 
> looking at this and why I think it is useful. Please understand that I 
> have no religion on this. I merely proposed this to try and improve 
> communications and processes as I have just described. This list can 
> be deleted at once if the Council as a whole decides it should be.
> 
> Thanks,
> 
> Stéphane
> 
> Le 19 janv. 2011 à 17:28, tim@xxxxxxxxxxx a écrit :
> 
>> 
>> Mason has not discussed it with the wider SG, nor even the rest of the ExCom 
>> to my knowledge.
>> 
>> It is the Councilors' place to have that dialogue with their SG leadership. 
>> If there is some kind of disconnect between the Councilors and their SG then 
>> that needs to be resolved by them, not by circumventing the structure we 
>> have so painstakingly put in place.
>> 
>> It takes more than a straw poll to change that structure. 
>> 
>> Tim
>> 
>> -----Original Message-----
>> From: Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>
>> Sender: owner-council@xxxxxxxxxxxxxx
>> Date: Wed, 19 Jan 2011 15:57:53
>> To: Tim Ruiz<tim@xxxxxxxxxxx>
>> Cc: <council@xxxxxxxxxxxxxx>
>> Subject: Re: [council] Council/Chair interaction
>> 
>> 
>> Thanks Tim.
>> 
>> How do others on the Council feel?
>> 
>> Tim, Adrian, please note that our Chair Mason Cole has expressed his support 
>> for this.
>> 
>> Stéphane
>> 
>> Le 19 janv. 2011 à 14:35, Tim Ruiz a écrit :
>> 
>>> Was this discussed with the Council as a whole? Nothing like this 
>>> should be done without fromal approval of the Council. For the 
>>> record, I do not agree with this and do not believe the "Council 
>>> leadership" was put in place to take such actions independently of the rest 
>>> of the Council.
>>> 
>>> 
>>> Tim
>>> 
>>>> -------- Original Message --------
>>>> Subject: [council] Council/Chair interaction
>>>> From: Stéphane Van Gelder
>>>> Date: Tue, January 18, 2011 10:44 am
>>>> To: GNSO Council
>>>> 
>>>> Councillors,
>>>> 
>>>> I wanted to inform you that I have suggested to your group Chairs that a 
>>>> mailing list be created to link the C and SG leadership with the Council 
>>>> leadership.
>>>> 
>>>> Their response was very much in favour, so a mailing list will be set up 
>>>> for the Council leaders (Chair and VC) and the group leaders (Chair and 
>>>> VC).
>>>> 
>>>> The idea is to improve informal communications between the group 
>>>> leadership and the Council.
>>>> 
>>>> We are also thinking about a regular conf call at some point, but this is 
>>>> not set in stone yet.
>>>> 
>>>> Thanks,
>>>> 
>>>> Stéphane
>>> 
>> 
>> 
>> 
>