Re: [council] Agenda for GNSO Council Meeting 18 November 2010 at 11:00 UTC

["Han Chuan, Lee" <hanchuan@xxxxxxxx>]

Hi Glen,

I would be dialing in late, somewhere between 30mins to 1 hour depending on 
traffic conditions. Apologies.

Regards
Han Chuan
  ----- Original Message ----- 
  From: Glen de Saint Géry 
  To: GNSO Council 
  Sent: Tuesday, November 16, 2010 12:40 AM
  Subject: [council] Agenda for GNSO Council Meeting 18 November 2010 at 11:00 
UTC


  Agenda for GNSO Council Meeting 18 November 2010.

  https://st.icann.org/gnso-council/index.cgi?proposed_agenda_18_november_2010
  http://gnso.icann.org/meetings/agenda-council-18nov10-en.htm

  This agenda was established according to the GNSO Council Operating 
Procedures approved 5 August 2010 for the GNSO Council.
  http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

  For convenience:

  * An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  * An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda. 

  Meeting Time 11:00 UTC

  Coordinated Universal Time:11:00 UTC - see below for local times
  (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 
Melbourne )

  Dial-in numbers will be sent individually to Council members. Councilors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

  GNSO Council meeting audiocast 

  http://stream.icann.org:8000/gnso.m3u

  Item 1: Administrative matters (10 minutes)

  1.1 Roll call of Council members and polling for Disclosures of Interest 

  . Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding "any direct or indirect interests that may affect a 
Relevant Party's judgment on an issue that is under review, consideration, or 
discussion" in this meeting.
  Here is the definition provided in the procedures:

  "Disclosure of Interest: Relevant to a specific issue at a specific time. A 
written statement made by a Relevant Party of direct and indirect interests 
that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
non-tangible benefit such as publicity, political or academic visibility) and 
may affect, or be perceived to affect, the Relevant Party's judgment on a 
specific issue."

  The main issues for this meeting are 

    a.. GNSO Project Decision Making 
    b.. Status of Council Chair Nominations and NCA Assignments
    c.. Disclosure of Interest Procedures motion
    d.. Final Report on Proposals for Improvements to the Registrar 
Accreditation Agreement
    e.. New gTLD Applicant Guidebook
    f.. RySG endorsements for AoC SSR RT replacement 

  1.2 Update any statements of interest


  1.3 Review/amend agenda

  1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
  . 28 October 2010 meeting minutes 
  http://gnso.icann.org/mailing-lists/archives/council/msg09873.html
  - Scheduled for approval on 15 November 2010.

  Item 2: Election of Council Chair & Vice Chairs (20 minutes) 

  Refer to procedures approved on 28 October:

  http://gnso.icann.org/elections/election-procedures-2010.htm

  2.1 Chair Nominees

    a.. Non-contracted Party House: Olga Cavalli 
    Candidate Statement 
    b.. Contracted Party House: Stéphane van Gelder
    Candidate Statement 
      a.. Questions for Olga?
      b.. Questions for Stéphane? 
  2.2 NCA Assignments? 

    a.. Non-contracted Party House: (TBD) 
    b.. Contracted Party House: (TBD) 
  2.3 Status of OSC/GCOT review of the election process (Julie Hedlund) 



  Item 3: GNSO Project Prioritisation (10 minutes) 

  3.1 Considering the prioritization discussions we had on 28 October and prior 
to that, is the following a possible way forward: Rather than spending more 
time prioritizing GNSO projects, develop criteria for making decisions on a 
case by case basis? 

    a.. Discussion 
    b.. Other alternatives? 
    c.. Volunteers? 
  3.2 Next steps?

  Item 4: Disclosure of Interest Procedures (10 minutes) 

  4.1 Refer to revised procedures: 
  
http://gnso.icann.org/drafts/gnso-operating-procedures-revisions-15oct10-en.pdf

  4.2 Refer to motion: 
  https://st.icann.org/gnso-council/index.cgi?18_november_motions

  4.3 Discussion 

  4.4 Vote (Note that absentee voting is not allowed for this motion.) 

  Item 5: Final Report on Proposals for Improvements to the Registrar 
Accreditation Agreement (20 minutes) 

  5.1 Refer to final report: 
  
http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf

  5.2 Overview of report (Margie Milam) 
  
http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-en.pdf

  5.3 Discussion

  5.4 Next steps? 

  Item 6: Planning for Cartagena Meetings (15 minutes)

  6.1 Changes to schedule (Stéphane Van Gelder, Glen de Saint Géry)

  http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf 

  6.2 Topic(s) for Joint meetings with the GAC & ccNSO 

    a.. Refer to discussion paper titled " Proposed discussion of Cross-SO/AC 
policy development work ": 
    
http://gnso.icann.org/drafts/draft-cross-so-ac-policy-discussion-28oct10-en.pdf 
    b.. Overview of paper (Liz Gasster) 
    c.. Status of topic for GAC & ccNSO joint meetings (Chuck Gomes) 
    d.. Discussion? 
  6.3 Other agendas 

  Item 7: New gTLD Applicant Guidebook (30 minutes) 

  7.1 Joint Applicant Support WG (Rafik Dammak)

    a.. Refer to JAS WG recommendations: 
    http://www.icann.org/en/announcements/announcement-11nov10-en.htm 
    b.. Brief overview of recommendations (Rafik Dammak)
    c.. Refer to Motion to Extend the WG: 
    https://st.icann.org/gnso-council/index.cgi?18_november_motions
    d.. Discussion
    Vote (Note that absentee voting does not apply)
  7.2 VI PDP WG Interim Report

    a.. Refer to Report: 
    
http://gnso.icann.org/issues/vertical-integration/vi-interim-report-phase-i-09nov10-en.pdf
    b.. Brief overview of report ( Margie Milam)
    c.. Refer to motion:
    https://st.icann.org/gnso-council/index.cgi?18_november_motions
    d.. Discussion
    e.. Exception to Eight day requirement 
    f.. Vote (Note that absentee voting is not allowed for this motion.)
  7.3 Refer to latest version of the guidebook: 

  http://www.icann.org/en/topics/new-gtlds/draft-rfp-clean-12nov10-en.pdf

  7.4 Highlights (Kurt Pritz) 

  7.5 Discussion 

  7.6 Action Items? 

  Item 8: Other Business (5 Minutes)

  8.1 AoC SSR RT Resignation by Ken Silva

    a.. The RySG endorsed two candidates to replace Ken: 
    http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm 
      a.. Rodney Joffe 
  http://gnso.icann.org/aoc-reviews/application-joffe-cv-14jul10-en.pdf
  
http://gnso.icann.org/aoc-reviews/application-joffe-motivation-letter-14jul10-en.pdf
  
http://gnso.icann.org/aoc-reviews/application-joffe-additional-ccnso-requirements-14jul10-en.pdf
 

      a.. Ramses Martinez 
      http://gnso.icann.org/aoc-reviews/application-martinez-bio-04nov10-en.pdf
      http://gnso.icann.org/aoc-reviews/application-martinez-cv-04nov10-en.pdf
      http://gnso.icann.org/aoc-reviews/application-martinez-soi-11nov10-en.pdf 
    a.. Discussion
    b.. Note that the GNSO procedures do not require approval by the Council.
    c.. Any objections to sending the two candidates names to the Selectors?
  8.2 Personnel announcement 

  Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 
3)

  9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
  1. Create an Issues Report: requires an affirmative vote of more than 25% 
vote of each House or majority of one House;
  2. Initiate a Policy Development Process ("PDP") Within Scope (as described 
in Annex A): requires an affirmative vote of more than 33% of each House or 
more than 66% of one House;
  3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
  4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
  5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
  6. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a consensus, the 
GNSO Supermajority vote threshold will have to be met or exceeded with respect 
to any contracting party affected by such contract provision.

  Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

  Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
  1. Initiate a policy development process;
  2. Forward a policy recommendation to the Board;
  3. Recommend amendments to the ICANN Bylaws;
  4. Fill a position open for election.

  The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
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  Glen de Saint Géry

  GNSO Secretariat

  gnso.secretariat@xxxxxxxxxxxxxx

  http://gnso.icann.org