Re: [council] Transmittal of Proposed Section 6 and ANNEX to GNSO Operating Procedures

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Thank you Olga and congrats to the group. There is a clearly a huge amount of 
work that has gone into this.

I would like to know how the team choose the frequency described in 6.3.2. As 
the report states in several places that the GNSO environment in inherently 
dynamic, something which I think we can all agree with, does the team not think 
that we should plan for at least 2 prioritization meetings a year in order to 
cater for changes in GNSO projects on a more regular basis?

Thanks,

Stéphane

Le 10 avr. 2010 à 03:43, Olga Cavalli a écrit :

> To:  GNSO Council
> From:  Work Prioritization Model Drafting Team (WPM-DT)
> 
> 
> Dear Councilors:
> 
> Since being organized by the GNSO Council at the Seoul ICANN meeting (Nov 
> 2009), the WPM-DT has been working diligently over the past five months to 
> scope out and complete a set of activities leading to a proposed methodology 
> for prioritizing the GNSO’s work.  As its primary deliverable, the team has 
> drafted a document 
> (http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf) and 
> recommends that it be approved for inclusion in the GNSO Operating Procedures 
> as Chapter 6 along with its accompanying ANNEX.  The procedure contains three 
> main sections:  Purpose (6.1), Scope (6.2), and Methodology (6.3) followed by 
> an ANNEX, which includes detailed steps/procedures that may be amended as the 
> Council gains experience with the approach.  
> 
> The DT’s goals in developing the methodology were to ensure that the process: 
> 
> is user-friendly, unambiguous, and straightforward to execute;
> produces realistic outputs that will help the Council to make effective 
> management decisions; and
> is structured as an on-going task that accommodates change including the 
> introduction of new projects as they are proposed in the future.
> The DT believes that prioritization is an important first step of the 
> Council’s broader project management role, which should be further defined 
> and will require appropriate tools to assist in the active and effective 
> management of the workload.  To facilitate these managerial responsibilities, 
> the DT recommends that:
> 
> 1)      a process be developed to allow timely tracking of GNSO projects on 
> an on-going basis; and
> 
> 2)      its process be supported with a web-based software toolkit (e.g. 
> excellent open source applications are available) that will assign Staff and 
> Community resources to projects/tasks and offer time/milestone tracking plus 
> advanced collaboration capabilities allowing work to be managed efficiently, 
> effectively, and transparently. 
> 
> The DT remains available to assist the Council in the implementation of these 
> new Work Prioritization procedures and to work with any other team(s) on 
> scoping out the program/project management disciplines that will become 
> central in the Council’s role as manager of the policy development process.
> 
> 
> Olga Cavalli
> Chair, WPM-DT
> 9 April 2010
> 
>  
> 
>