[council] IMPORTANT:GNSO Open Council Meeting Agenda - Nairobi 10 March 2010 remote participation

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,



Please find the Remote participation details and detailed agenda for the GNSO 
Open Council meeting on Wednesday, 10 March in Nairobi.



PLEASE NOTE: The Adobe Connect room is not the same one that we use for our 
usual Council meetings. This is the link for the Adobe Connect Room:



Virtual Meeting Room:

http://icann.na3.acrobat.com/tsavo/





Please call in with the dial-in details that will be sent in a separate email.



http://nbo.icann.org/node/8887



Date: Wednesday, 10 March 2010 - 08:00 - 12:30

Room: Tsavo A

Remote Participation - Low Bandwidth



Audiocast:

English 16kbps

Chat Room:



http://nbo.icann.org/chat/tsavoa  Remote Participation - High Bandwidth



Audiocast:

English 64kbps



Virtual Meeting Room:

http://icann.na3.acrobat.com/tsavo/



Two-Way Audio (Remote Dial-In / Teleconference):

http://gnso.icann.org/meetings/agenda-10mar10-en.htm



Proposed GNSO Public Council Meeting Agenda - Nairobi - Wednesday 10 March 2010

http://gnso.icann.org/meetings/agenda-10mar10-en.htm



https://st.icann.org/gnso-council/index.cgi?proposed_agenda_10_march_2010





This agenda was established according to the GNSO Council Operating Procedures 
approved 28 October 2009 for the GNSO Council.



http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf



For convenience:



    * An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.

    * An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.



Meeting Time 08:00 Local time in Nairobi- 05:00 UTC.



See the following and http://www.timeanddate.com/ for other times:



21:00 PST (Tuesday 9 March); 23:00 CST (Tuesday 9 March); 00:00 EST; 02:00 
Buenos Aires; 02:00 Brazil; 06:00 CET; 08:00 Moscow; 10:00 Pakistan; 13:00 Hong 
Kong; 14:00 Tokyo; 16:00 Melbourne.



Note: The opportunity for community comments will be provided at selected 
points throughout the meeting.



Note: A 30 minute break is planned. It will be inserted at a convenient point 
in the agenda. Efforts will be made to have the break at a time that will 
correspond as closely as possible to the scheduled meeting break.





Item 1: Administrative matters (10 minutes)


    1.1 Roll call of Council members



    1.2 Update any statements of interest



    1.3 Review/amend agenda



    1.4. Note the status of minutes for the following Council meetings per the 
new Council Operating Procedures:



        * 18 February meeting - Approved on 1 March 2010.

          http://gnso.icann.org/mailing-lists/archives/council/msg08410.html



Item 2: Vertical Integration PDP (20 minutes)



    2.1 Refer to proposed charter for Vertical Integration Policy Development 
Policy (PDP) Working Group (WG):



    
http://gnso.icann.org/issues/vertical-integration/vi-wg-chartered-objectives-26feb10-en.pdf



    2.2 Brief overview of the proposed charter (Margie Milam)



    2.3 Motion:



    See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions



    2.4 Council Discussion



    2.5 Community Comments



    2.6 Vote



    2.7 Next Steps



        2.7.1 Formation of Working Group



        2.7.2 Selection of Council Liaison



        2.7.3 Other?



Item 3: GNSO Improvements (30 minutes)



    3.1 Progress Reports



    http://gnso.icann.org/meetings/notes-council-10mar10-en.htm



        3.1.1 Policy Process Steering Committee Estimated Completion Dates for 
Policy Development Process (PDP) work team (WT) and Working Group Model (WT) 
(Marika Konings)



        3.1.2 Operations Steering Committee Estimated Completion Dates for GNSO 
Council Operations WT, Constituency/Stakeholder Group WT and Communications & 
Coordination WT (Julie Hedlund)



    3.2 Renewal of Steering Committee Charters



        3.2.1 Motion:



        See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions



        3.2.2 Council Discussion



        3.2.3 Vote



    3.3 Review of GNSO Working Group Guidelines



        3.3.1 Refer to GNSO Working Group Guidelines



        
http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf



        Version 5 February 2010 at:



        http://www.icann.org/en/announcements/announcement-05feb10-en.htm



        3.3.2 Brief overview of GNSO Working Group Guidelines (Marika Konings)

        
http://nbo.icann.org/meetings/nairobi2010/presentation-rap-wg-10mar10-en.pdf



    3.4 Council Discussion & Community Comments



Item 4: Board Seat 13 Election Confirmation (15 minutes)



    4.1 Summary of the Contracted Party House Election Process & Outcome



    CPH Councilor - Stephane van Gelder



    4.2 Motion:



    See: https://st.icann.org/gnso-council/index.cgi?10_march_2010_motions



    4.3 Council Discussion



    4.4 Community Comments



    4.5. Vote



    Note: Absentee voting will be allowed



Item 5: New gTLD Implementation Issues (30 minutes)



    5.1 Expressions of Interest



        5.1.1 Refer to



        http://www.icann.org/en/topics/new-gtlds/related-en.htm



        Latest Draft Model:



        http://www.icann.org/en/topics/new-gtlds/eoi-model-18dec09-en.pdf



        Public Comment:



        http://forum.icann.org/lists/draft-eoi-model/



        Summary of Comments/Analysis



        
http://www.icann.org/en/topics/new-gtlds/summary-analysis-eoi-15feb10-en.pdf



        5.1.2 Council Discussion



        5.1.3 Community Comments



    5.2 Other New gTLD Implementation Issues?



BREAK



Item 6: GNSO endorsements of Affirmation of Commitments (AoC) Review Team 
volunteers (20 minutes)



    6.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review 
Teams



    
http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-proposal-26dec09-en.pdf



    6.2 Refer to motion approved on 18 February 2010,



    http://gnso.icann.org/resolutions/#201002



    The action plan



    The Affirmation of Commitments (AoC) drafting team (DT) Action Plan for 
Development of GNSO Endorsement of Review Team (RT) Volunteers



    
http://gnso.icann.org/drafts/gnso-endorsement-volunteers-action-plan-10feb10-en.pdf



    and process for GNSO endorsements of AoC Review Team volunteers at:



    The Proposed Process for GNSO Endorsement of Nominees to the Affirmation of 
Commitments Accountability and Transparency(A&T RT) Review Team



    
http://gnso.icann.org/drafts/gnso-endorsement-nominees-process-proposal-10feb10-en.pdf



        6.2.1 List of AoC A&T RT volunteers seeking GNSO endorsement:



        http://gnso.icann.org/aoc-reviews/



        Wolf-Ulrich Knoben



        6.2.2 Update from Evaluation Team - Wolf-Ulrich Knoben



        6.2.3 GNSO Council and Community Comments



Item 7: Registration Abuse Policy (RAP) WG Draft Report (30 Minutes)



    7.1 Refer to:



    Registration Abuse Policies Public Comment Period at



    
http://www.icann.org/en/public-comment/public-comment-201003-en.htm#rap-initial-report



    Registration Abuse Policies Initial Report



    http://gnso.icann.org/issues/rap-wg-initial-report-12feb10-en.pdf



    7.2 Overview of WG recommendations (Greg Aaron)



    http://nbo.icann.org/meetings/nairobi2010/presentation-rap-wg-10mar10-en.pdf



    7.3 Council & Community Discussion



Item 8: Whois Studies (30 minutes)



    8.1 Whois Studies Update (Liz Gasster)



    
http://nbo.icann.org/meetings/nairobi2010/presentation-update-gnso-requested-whois-studies-06mar10-en.pdf



    8.2 Council Discussion



    8.3 Community Discussion



Item 9: Prioritization of GNSO work (20 minutes)



    9.1 Status Report (Jaime Wagner)

    
http://nbo.icann.org/meetings/nairobi2010/presentation-wpm-team-update-10mar10-en.pdf



    9.2 Next steps?



    9.3 Council Discussion



    9.4 Community Discussion



Item 10: Open Microphone (30 minutes)



Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)



9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:



   1. Create an Issues Report: requires an affirmative vote of more than 25% 
vote of each House or majority of one House;

   2. Initiate a Policy Development Process ("PDP") Within Scope (as described 
in Annex A): requires an affirmative vote of more than 33% of each House or 
more than 66% of one House;

   3. Initiate a PDP Not Within Scope: requires an affirmative vote of more 
than 75% of one House and a majority of the other House ("GNSO Supermajority");

   4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;

   5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and

   6. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a consensus, the 
GNSO Supermajority vote threshold will have to be met or exceeded with respect 
to any contracting party affected by such contract provision.



Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)



Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:



   1. Initiate a policy development process;

   2. Forward a policy recommendation to the Board;

   3. Recommend amendments to the ICANN Bylaws;

   4. Fill a position open for election.



The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.



-----------------------------------------------------------------------------------------------

Local time between October and March, Winter in the NORTHERN hemisphere

-----------------------------------------------------------------------------------------------

Reference (Coordinated Universal Time) UTC 05:00

-----------------------------------------------------------------------------------------------

California, USA (PST) UTC-8+0DST 21:00 Tuesday 9 March

Cedar Rapids, USA (CST) UTC-6+0DST 23:00 Tuesday 9 March

New York/Washington DC, USA (EST) UTC-5+0DST 00:00

Buenos Aires, Argentina UTC-3+0DST 02:00

Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 02:00

Dublin, Ireland (GMT) UTC+0DST 05:00

Darmstadt, Germany (CET) UTC+1+0DST 06:00

Paris, France (CET) UTC+1+0DST 06:00

Moscow, Russian Federation (MSK) UTC+3+0DST 08:00

Nairobi, Kenya UTC+3+0DST 08:00

Karachi, Pakistan UTC+5+0DST 10:00

Hong Kong, China UTC+8+0DST 13:00

Tokyo, Japan UTC+9+0DST 14:00

Melbourne,/Sydney Australia (EDT) UTC+10+1DST 16:00

-----------------------------------------------------------------------------------------------

The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with 
exceptions)

-----------------------------------------------------------------------------------------------

For other places see http://www.timeanddate.com/



Thank you.

Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>

http://gnso.icann.org