[council] Agenda with updates in preparation for GNSO Council meeting, Monday, 23 November at 11:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

In preparation for the GNSO Council meeting on Monday, 23 November 2009 at 
17:00 UTC (09:00 PST, 12:00 EST, 18:00 CET)
Please find a copy of the agenda on the Wiki with the status updates added.
https://st.icann.org/gnso-council/index.cgi?agenda_23_november_2009

In particular:
-- Please review the JIG charter for approval
8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon

The draft Charter documents, clean and redline version, have been posted under 
draft documents and can be accessed at:
http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf

http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf


--Please review the updated Action Item list at:
http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf

--Please review the motions
https://st.icann.org/gnso-council/index.cgi?23_november_motions


This agenda was established according to the GNSO Council Operating Procedures 
approved 28 October 2009 for the GNSO Council

http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf
Coordinated Universal Time:11:00 UTC - see below for local times

(03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 
Melbourne )

Chair: Chuck Gomes; Vice Chairs: Olga Cavalli & Stéphane Van Gelder

Note: This meeting will be recorded.

Scheduled time for meeting 120 mins.

Dial-in numbers sent individually to Council members.

Item 1: Administrative matters

1.1. Roll call of Council members

1.2. Welcome new member(s)

1.3. Update any statements of interest

Caroline Greer - Statement of interest
http://gnso.icann.org/council/soi/greer-soi-13nov09-en.htm

1.4. Review/amend agenda

Item 2: Review of changes and action items in the new Operating Procedures

2.1. Section 3.3 Notice of Meetings - note that:
-----2.1.1. "Reports and motions should be submitted to the GNSO Council for 
inclusion on the agenda as soon as possible, but no later than 8 business days 
before the GNSO Council meeting."

2.2. Section 3.4 Meeting Schedules

-----2.2.1. "The GNSO Chair and GNSO Council will prepare a 12-month schedule 
of meetings within 30 days following the ICANN annual meeting."
http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf

-----2.2.2. Deadline = 30 Nov 09.

-----2.2.3. Draft 12-month schedule proposed by chair and vice chairs
http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf

-----2.2.4. Next steps?

2.3. Section 3.5 Procedure to Produce the Minutes

-----2.3.1. "Within 10 days of the meeting, the Chair and Vice Chairs will edit 
the draft and request the Secretariat to circulate the draft summary to GNSO 
Council members for comment and approval. All comments received will be 
accepted for inclusion into the draft minutes unless there are objections. If 
no objections are received within 10 days, the minutes will be deemed to have 
been approved for posting."
-----2.3.2. Note that we no longer will need to approve minutes in our live 
meeting but each Councilor will individually be responsible for reviewing and 
commenting on the minutes.

Item 3: Motion to approve minor edits to Council Operating Procedures

Council Operating Procedures - clean version
http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-en.pdf

Council operating procedures - redline version
http://gnso.icann.org/meetings/gnso-operating-procedures-redline-12nov09-en.pdf

(As requested, the above have been posted on page
http://gnso.icann.org/)

See motion: 23 november motions
https://st.icann.org/gnso-council/index.cgi?23_november_motions

Item 4: Council meeting times through March 2010

4.1. Thanks to Stéphane, Adrian, Edmon & Han Chuan for their work.

4.2. Meeting Times Chart
http://gnso.icann.org/meetings/time-options-council-meetings-02-04nov09-en.pdf

4.3. Discussion Stéphane

4.4. Proposed meeting dates through February: 23 November; 17 December 2009; 7 
January; 28 January 2010; 18 February 2010

4.5. Next steps

4.6. Date and time for next meeting?

Item 5: 12-month meeting schedule (see 2.2.1 above)

http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-23nov09-en.pdf

Item 6: Special Trademark Issues (STI) Review Team

6.1. Special Trademark Issues update - Zahid Jamil (pending review by STI chair)

When this update was written the STI had held four conference calls. Two each 
on each of the two heads (TM Clearinghouse & URS) raised by the Board's letter.
Constituencies represented and ALAC have provided their position statements in 
regards the issues and the Group is currently working on a Common Grounds Paper 
where some issues have reached agreement. This update will avoid 
identifying/characterising issues under discussion or their importance since 
there may be varying views on these.
There is some interest for a possible face to face meeting to attempt 
resolution of outstanding issues or at least to meet once comments are received 
on the final report of the STI.
It has been felt by the STI that the time allocated for submission of the Final 
Report is not practically feasible if consensus on all issues is to be 
effectively reached.
Whereas the GNSO had passed a resolution in its Public meeting at Seoul on 28th 
October 2009 stating that "The GNSO STI review team will provide a final report 
to the GNSO on or before the GNSO's council meeting in late November, 2009". 
There is consensus within the STI Review Team that the time available for 
submission of a final report may not be adequate in order for the Review Team 
to submit meaningful and efficacious report. The Review Team suggests that the 
next meeting of the GNSO be scheduled near enough the deadline (14th of 
December 2009) set by the Board for submission of the GNSO response, in order 
to provide the Review Team with adequate time to effectively complete its 
review and submit a final report before the date of the next GNSO meeting to be 
scheduled before the Board mandated deadline. However, the STI-RT intends to 
deliver its report no later than Monday, 7 December."

6.2. Next steps

------6.2.1. SG review
------6.2.2. Finalization of document
------6.2.3. Delivery to the Board (due 14 December 2009)

Item 7: Prioritization of GNSO work

7.1. Status Report Olga

7.2. Next steps?

Item 8: Status updates

8.1. Issues report on vertical separation of Registries & Registrars Margie

8.2. GNSO Improvements WT recommendations ready for Council review Chuck

----8.2.1. OSC Constituency work team recommendations for a constituency /SG 
toolkit of services
(for discussion only)

8.3. Joint SSAC/GNSO WG on Internationalized Data Registration Liz/Julie

8.4. Board update Denise

8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon

The draft Charter documents, clean and redline version, have been posted under 
draft documents and can be accessed at:
http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf

http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf


8.6. Other

8.7. Questions/comments on written status updates sent in advance by chairs of 
Working Groups, Work Teams, etc.?

Registration Abuse Policies Working Group - Mike Rodenbaugh

The Registration Abuse Policies Working Group continues its work, and has 
agreed on a schedule to produce an Initial Report in advance of the Nairobi 
meeting. If anyone has any questions, please advise on the list. I will not 
attend the Council call on Nov. 23 (at 3a.m.!).

Geo Regions Working Group - Olga Cavalli
The working group is preparing a survey of percieved community value/benefits 
of ICANN Geographic regions framework.
Draft Interim Report is being reviewed by working group members, these comments 
will be used to prepare a new version of the report.

Registrar Accreditation Agreement (RAA) Sub-team A (Registrant Rights Charter) 
- Beau Brendler coordinator

Subteam A met concurrently with subteam B in Seoul, during which time we 
discussed the parameters of the task and reviewed some similar, but not 
necessarily analogous, efforts by other groups (one consumer and one industry) 
to create sets of best practices, guidelines and consumer "bills of rights." 
There was some consensus that the final product would need to be readable and 
understandable by the consumer and not overloaded with legal jargon.
Subteam A will be having its first conference call next week, either Monday or 
Tuesday, during which time we will briefly discuss, among other topics, the 
recent suggestions of the law enforcement community and the RAA, as well as 
beginning to go line-by-line through the existing charter document.

Registrar Accreditation Agreement (RAA) subteam B (identifying issues for 
possible RAA amendments) - Steve Metalitz coordinator

At our previous meeting, we had established a target date of November 9 for 
submission of lists of topics for possible RAA amendments. Several sets of 
lists were received and a few other topics were identified on the subteam B 
mailing list. Staff prepared a cumulative chart of the topics on these lists, 
and most of our November 18 meeting was spent reviewing this chart. A number of 
questions were raised, especially regarding items on the list submitted by a 
group of law enforcement representatives, and one of these representatives will 
be invited to our next meeting to present the joint law enforcement list and to 
answer questions. The date for the next meeting has not been set but is 
expected to be in early December.

ccNSO update - Olga Cavalli
.fm (Micronesia) and .zm (Zambia) are now ccNSO members number 98 and 99.

Travel drafting team - Olga Cavalli

The team met with ICANN Staff in Seoul. Constituencies and stakeholder groups 
should inform as soon as possible the names of participants and requested level 
of support.
OSC Constituency & Stakeholder Group WT progress report - *15 November 2009 - 
Olga Cavalli
Key Actions Completed/In-Progress
First outcome document about In Kind Staff services was submitted to the OSC 
before the Seoul Meeting.
Actions towards developing a global outreach program to broaden participation 
in constituencies will be reviewed in the next conference call.
Red Flags
A draft document with recommendations should be available by first week 
December, approx.
Significant Schedule Changes
Conference calls schedule is byweekly.

OSC Community Coordination Communications Work Team - Mason Cole
Right now the CCT is revising its recommendations based on feedback from the 
wider OSC. Ken Bour is helping us merge those recommendations into the 
document. I don't have a timeline for this but will try to get one.

 Constituency/Stakeholder Group Update Report For 23 November GNSO Council 
Meeting - Rob Hoggarth 18 November 2009

Renewed "Re-confirmation" Effoorts for Existing GNSO Constituencies - The 
seating of the new GNSI Cpuncil now frees up some ICANN Board resources to 
address the "re-confirmation" of the existing GNSO Constituencies. Back in 
August of last year, the ICANN Board determined taht if potential new GNSO 
Constituencies were going to be subject to a certification process, then it was 
appropriate to set up a system by which existing GNSO Constituencies could be 
regularly evaluated as well. The Board adopted a concept of "re-confirming" the 
charters and operational mechanisms of each GNSO Constituency every three years 
(see- http://www.icann.org/en/minutes/minutes-28aug08.htm)._

The initial Constituency re-confirmation process was slated for earlier this 
year, but the process took a back seat as the Board focused its efforts on 
evaluation and approval of the new GNSO Stakeholder Group structures and 
approval of the processes and recommended Bylaws changes necessary for seating 
the new GNSO Council. Now that the Board has generally resolved those issues, 
it has set a deadline of March 2010 for formal re-submission of any revised 
re-confirmation proposals by the existing GNSO Constituencies and has directed 
the ICANN Staff to assist constituency leaders in developing those submissions 
(see - 30 October 2009 Board Meeting Resolutions - Consent Agenda Item 
1.3<http://www.icann.org/en/minutes/resolutions-30oct09-en.htm#1>).

The GNSO Constituency Operations Work Team is also making progress on a set of 
recommendations for review by the Operating Steering Committee. A document may 
be completed by the work team next month and that work product could be 
combined with the re-confirmation effort.

The Board is also awaiting charter updates to reflect the new Stakeholder Group 
structures from the Commercial and Business Users Constituency and the Internet 
Service and Connectivity Providers Constituency and has instructed Staff to 
provide assistance in completing those efforts.

_Potential New GNSO Constituencies Remain Under Consideration -_ICANN Board 
members conducted substantial discussions in Seoul regarding the proposals for 
four new GNSO Constituencies but took no formal action.__All four of the 
proposed new GNSO Constituency charters (CyberSafety, Consumers, City TLDs and 
IDNgTLDs) remain "pending." The latest public documents regarding the proposals 
are located here - http://gnso.icann.org/en/improvements/newco-process-en.htm. 
The process also remains available for other interested parties to develop 
proposals for new GNSO Constituencies and to submit them to the Board.

_Permanent Stakeholder Group Charters -_When the Board approved the four (4) 
new GNSO Stakeholder Group structures earlier this year it acknowledged that 
the charters for the Commercial Stakeholder Group and the Non Commercial 
Stakeholder Group were to be transitional/temporary and that permanent charters 
were to be developed over the course of the coming year. The Board is already 
examining some options being considered by the community for what permanent 
charters might look like. Based on discussions in Seoul, the Staff will be 
working to develop opportunities for dialogue and further community discussion 
of these important matters.

Item 9: AOB

Item 10: Reminder: The updated Action Item list at:
http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf

10.1. Questions/comments?

The agenda is also posted on the website
http://gnso.icann.org/meetings/agenda-23nov09-en.htm

Thank you very much.
kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org