Re: [council] FW: Doodle IDNG call

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

That's fine Chuck, thanks.

Stéphane


Le 04/05/09 15:54, « Gomes, Chuck » <cgomes@xxxxxxxxxxxx> a écrit :

> 
> Thanks Stephane.  We could add a 5th principle:  "where some participants have
> to suffer unpleasant hours, we restrict meeting times to no more than one
> hour."
> 
> Chuck
> 
>> -----Original Message-----
>> From: Stéphane Van Gelder [mailto:stephane.vangelder@xxxxxxxxx]
>> Sent: Monday, May 04, 2009 3:25 AM
>> To: Gomes, Chuck; council@xxxxxxxxxxxxxx
>> Subject: Re: [council] FW: Doodle IDNG call
>> 
>> I think all of us can understand where Adrian is coming from
>> here. Being in Australia, he suffers some insane meeting
>> times and this undoubtedly reduces his ability to participate
>> in the GNSO processes as much as he would like.
>> Being based in Europe, I also have late evening (but
>> thankfully not early
>> morning) meeting times.
>> 
>> So I agree with the initial suggestion that call times are
>> not solely arranged according to majority doodle votes, are
>> these are necessarily geographically weighed and if you have
>> 10 participants and 8 of them are from the US, the other 2
>> will not have much say.
>> 
>> I think Chuck makes some very good initial suggestions and I
>> agree that we need to consider this question of meeting
>> organisation at Council level as they impact all our working
>> groups and drafting teams.
>> 
>> I would like to suggest that, for those meetings where some
>> participants have to suffer unpleasant hours, we restrict
>> meeting times to no more than one hour. I know that it's
>> sometimes difficult to keep things concise, but when you're
>> on a call early in the morning or late at night, it seems
>> unreasonable to also require of you to sit through a couple
>> of hours of discussion and still provide valuable input.
>> 
>> I do feel that it's not just the times at which these
>> meetings are held which is a problem, but also the sheer
>> number of these calls that are required and their length.
>> 
>> Stéphane
>> 
>> 
>> Le 03/05/09 16:40, « Gomes, Chuck » <cgomes@xxxxxxxxxxxx> a écrit :
>> 
>>> 
>>> Here are some suggestions regarding scheduling teleconference calls
>>> that I recently sent in response to a very valid concern
>> expressed by 
>>> Adrian.  I suggest that we consider these or any
>> modifications to them
>>> in the GNSO as a whole.
>>> 
>>> Chuck
>>> 
>>> -----Original Message-----
>>> From: owner-ntfy-gnso-idng@xxxxxxxxx
>>> [mailto:owner-ntfy-gnso-idng@xxxxxxxxx]
>>> On Behalf Of Gomes, Chuck
>>> Sent: Sunday, May 03, 2009 10:21 AM
>>> To: Adrian Kinderis; Glen de Saint Géry; ntfy-gnso-idng@xxxxxxxxx
>>> Subject: RE: Doodle IDNG call
>>> 
>>> Adrian makes some good points that we need to take into
>> consideration.  
>>> I would suggest that we do our best to follow all of following
>>> principles when we cannot find a time that everyone can make:
>>> 
>>> 1.  Select a time that maximizes participation.
>>> 
>>> 2.  Avoid any time that is ridiculous for any key participant
>>> 
>>> 3.  Make sure call leaders are able to participate
>>> 
>>> 4.  In cases where ridiculous times are unavoidable some,
>> attempt to 
>>> rotate the use of such times so that certain participants are not
>>> always impacted (as suggested by Adrian).
>>> 
>>> 'Key participants' and 'Ridiculous' times may vary by
>> meeting but here
>>> are some possible general guidelines:
>>> 
>>> -  Key participants should include anyone whose live input
>> is needed; 
>>> put another way, if the effectiveness of a meeting will be
>> reduced if 
>>> someone has to participate after the meeting, then that
>> person should 
>>> be considered a key participant.  A simple example of this
>> would be a 
>>> case where a vote is planned and absentee voting is not
>> allowed; all 
>>> eligible voters in this case would be key participants.  But the
>>> definition should not just include voting situations.
>>> 
>>> -  Any meeting time that requires even partial
>> participation for a key
>>> participant between midnight and 5 am should be excluded unless the
>>> impacted
>>> participant(s) specifically agree(s) to the exception.
>> (For example, 
>>> Edmon tends to prefer times that most of the rest of us consider
>>> ridiculous.)
>>> 
>>> I am sure improvements can be made to my ideas so I welcome them.
>>> 
>>> Chuck
>>> 
>>>> -----Original Message-----
>>>> From: owner-ntfy-gnso-idng@xxxxxxxxx
>>>> [mailto:owner-ntfy-gnso-idng@xxxxxxxxx] On Behalf Of
>> Adrian Kinderis
>>>> Sent: Saturday, May 02, 2009 7:03 PM
>>>> To: Glen de Saint Géry; ntfy-gnso-idng@xxxxxxxxx
>>>> Subject: RE: Doodle IDNG call
>>>> 
>>>> These suggested call times are crazy!
>>>> 
>>>> Just once I'd like a call time about 4pm after I've had my
>> afternoon 
>>>> coffee. I understand it is about balance but why can't we share it
>>>> around a little.
>>>> 
>>>> I won't be able to make these times (I'll take Bruce's advice and
>>>> just sit out these meetings when they are set for
>> inconvenient times).
>>>> 
>>>> Remind me to raise my concerns about Doodles too. Just
>> because a time 
>>>> is most popular it is chosen. When you have such a participant
>>>> loading to North America nothing ever gets shared around and the
>>>> meeting times stay the same.
>>>> 
>>>> Glen - this rant is not aimed at you. I understand you
>> have a job to 
>>>> do.
>>>> 
>>>> Thanks.
>>>> 
>>>> 
>>>> Adrian Kinderis
>>>> 
>>>> -----Original Message-----
>>>> From: owner-ntfy-gnso-idng@xxxxxxxxx
>>>> [mailto:owner-ntfy-gnso-idng@xxxxxxxxx] On Behalf Of Glen de Saint
>>>> Géry
>>>> Sent: Sunday, 3 May 2009 3:29 AM
>>>> To: ntfy-gnso-idng@xxxxxxxxx
>>>> Subject: Doodle IDNG call
>>>> 
>>>> Dear All,
>>>> 
>>>> Please indicate the day and time that would work for you
>> to discuss 
>>>> the draft charter for an IDNG WG.
>>>> 
>>>> The time is originally noted in UTC but can be changed for
>> your time 
>>>> zones.
>>>> 
>>>> http://www.doodle.com/47qaf4zk4387aptr
>>>> 
>>>> Thank you.
>>>> Kind regards,
>>>> 
>>>> Glen
>>>> 
>>>> Glen de Saint Géry
>>>> GNSO Secretariat
>>>> gnso.secretariat@xxxxxxxxxxxxxx
>>>> http://gnso.icann.org
>>>> 
>>>> 
>>>> 
>>>> 
>>> 
>>> 
>> 
>> 
>> 
>