Re: [council] draft of this morning's slides

[Liz Williams <liz.williams@xxxxxxxxx>]

Chuck and Avri

Our intention is to have the Board Report to the Board in October not  
September but that we means we must complete in August to allow time  
for final drafting and the public comment period.

We need to finish by about 10 August so a stable Committee Final  
Report can be posted for public comment -- that document will remain  
static once it's posted.

We will then incorporate public comments in the Board Report in  
addition to input from other ACs and SOs -- the Board Report requires  
some different things than the Final Committee Report.

I've re-copied the dates here -- you'll see that there are other  
events that need to take place which mean that having the Report to  
the Board in October means we must be finished in mid-August.

...If we are to have a Board Report ready for consideration at the LA  
meeting then we, working backwards, need to:

1.  Have the Board Report ready and in the General Counsel's hands 11  
days prior to the 2 Nov Board meeting -- 22 October

2.  Internal sign off and final check 14 days prior to preparation of  
Board Report -- 8 October

3.  20 day public comment period on GNSO Council Final Report --  
allowing time for inclusion of results in the Final Report say 30  
days -- 8 September public comment period needs to start.  Public  
comments will be included in the Board Report.

4.  Final Report will need to be with Council 7 days prior to the  
meeting to vote on it -- release 1 September (Part A, Part B, draft  
RFP, draft base contract and draft implementation plan) and Committee  
meeting 7 September

5.  That means we need to complete the final negotiations of the  
Committee by, at the latest, 10 August to I can assemble all the  
information that is required.

The first 4 dates are fixed in either the bylaws or the board  
reporting guidelines.

I suggest that we schedule, after Thursday this week, 2 more  
Committee conference calls to wrap up last details.  I suggest  
Thursday 5 and 12 July at 2pm Brussels time.  I will also hold other  
dates -- 19 July and 27 July.  I will need a period of time to  
complete the writing and release the Council Report without ongoing  
negotiation....

Liz

.....................................................

Liz Williams
Senior Policy Counselor
ICANN - Brussels
+32 2 234 7874 tel
+32 2 234 7848 fax
+32 497 07 4243 mob




On 28 Jun 2007, at 13:56, Avri Doria wrote:

> hi,
>
> as i understand the timing puzzle, there is:
>
> - public comment
> - staff processing
>
> before it actually gets to the board.
>
> so if we finish in September, they get it in October.
>
> but Liz can correct me.
>
> perhaps i should be more specific about what happens in the interval.
>
> thanks.
>
> a.
>
> On 28 jun 2007, at 07.34, Gomes, Chuck wrote:
>
> > Avri,
> >
> > Isn't our intent to send the Dec05 PDP report to the Board in  
> > September,
> > at which time it will be distributed to the GAC and posted for public
> > comment.  It my opinion that is critical and think we should say
> > September instead of October with the anticipation of Board action at
> > the annual meeting. (Slide 6)  And I think we are trying to finsih by
> > August with Council action in September.  It is very important  
> > that we
> > set good expectations.
> >
> > The rest looks fine to me.
> >
> > Chuck Gomes
> >
> > "This message is intended for the use of the individual or entity to
> > which it is addressed, and may contain information that is  
> > privileged,
> > confidential and exempt from disclosure under applicable law. Any
> > unauthorized use, distribution, or disclosure is strictly  
> > prohibited. If
> > you have received this message in error, please notify sender
> > immediately and destroy/delete the original transmission."
> >
> >
> > > -----Original Message-----
> > > From: owner-council@xxxxxxxxxxxxxx
> > > [mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Avri Doria
> > > Sent: Thursday, June 28, 2007 6:45 AM
> > > To: Council GNSO
> > > Subject: [council] draft of this morning's slides
> > >
> > > hi,
> > >
> > > please let me know of any issues with these slides.
> > > i am scheduled to report at around 9:45.
> > > i will take another editing pass between 8:30 and 9:30.
> > >
> > > thanks
> > >
> > > a.