RE: [council] Drafting meeting

[<tony.ar.holmes@xxxxxx>]

Marilyn/All
 
I share your concern and fully support the need to try and include councilors 
in the block booking arrangements.With that of course, should be a commitment 
to participate as required across that period.
 
My plea to the programme committee is that as a minimum they set in stone the 
key times/dates for some of the critical policy development sessions e.g. GNSO 
council, GNSO Open Forum and constituency days. Some things we can work around, 
those we can't. Additionally following todays GNSO Forum I'd like to make the 
case for a longer session on two counts. Firstly we seem to be engaging with 
the community so much better over the past two meetings and second, its 
essential for us to do our jobs properly.
 
I aim to be in Wellington for the drafting session, providing of course 
.............the date and times are fixed in advance and not within the final 
week prior to travelling!
 
Tony

        -----Original Message----- 
        From: owner-council@xxxxxxxxxxxxxx on behalf of Marilyn Cade 
        Sent: Fri 02/12/2005 22:45 
        To: alick.wilson@xxxxxxxxxxxx; 'Avri Doria'; 'GNSO Council' 
        Cc: 
        Subject: RE: [council] Drafting meeting
        
        

        While I support trying to use a tool, as noted, I also note that 
whatever
        work we do will be preliminary, and we will still need to do the work in
        Wellington.
        
        And in Marrakech.
        
        Can I ask how many people we would think, though, that would be in such 
a
        drafting session in Wellington?
        
        As Alick knows, there is a room challenge in NZ just before, due to  
very
        interesting festival, and we need to book hotel rooms rather shortly.  
Also,
        it is very possible that InternetNZ might be able to provide a working
        conference room. I can check on that. I'd prefer for ICANN to provide a
        working room at the main hotel [whatever that might be]; or at the 
"venue",
        but I don't know if that is possible.
        
        Also, a new suggestion: which I'll bring up in the administrative 
planning
        working group of Council, but mention here informational purposes.
        
        I'd like to put in a standing request for the future. For all future
        meetings, I'd like for Councilors to give a commitment to Glen for their
        attendance at the ICANN meeting, and have the council booked into the 
same
        hotel with the staff and the board, should they so chose. It is 
ridiculous
        that we can get the NomComm members and appointees into that hotel, but 
we
        can't get the councilors, who have heavy work loads during the week of
        ICANN, and given the way that the lack of firm planning progresses at 
this
        stage, councilors are often unable to get reservations in the venue 
hotel.
        
        Some might chose to stay at another hotel, but I'd like to get a block
        included by ICANN, and if we can make a commitment -- generally - - for 
a
        certain number, then ICANN should be able to include the Councilors in 
their
        "reserved block" in the hotel with the staff and board.
        
        Finally, I believe that the programme committee is possibly to meet Sat.
        p.m. for a meeting re future planning needs. I think we will have an
        opportunity to put forward ideas on meeting and programme requirements 
for
        future meetings, post 2007, but we also need to make some significant
        process improvements for our next 3 meetings.
        
        I know all of us were challenged by the lack of a firm agenda; changes 
in
        meeting times, etc. etc. and it was undoubtedly even harder on the 
staff and
        board and community.  So, without dwelling on that retroactively, I'll 
just
        note the opportunity to improve prospectively.
        
        Marilyn
        -----Original Message-----
        From: owner-council@xxxxxxxxxxxxxx 
[mailto:owner-council@xxxxxxxxxxxxxx] On
        Behalf Of Alick Wilson
        Sent: Friday, December 02, 2005 3:45 PM
        To: 'Avri Doria'; 'GNSO Council'
        Subject: RE: [council] Drafting meeting
        
        How about trying a web based tool supported by telephone instead of
        face-to-face. By way of example, something like Jotspot Live
        http://www.jotlive.com/?
        
        If Council was using something like this now, we remote attendees would 
be
        able to see what is being drafted. Moreover, the job of real time 
drafting
        would be more efficient as it could be shared.
        
        Alick
        
        -----Original Message-----
        From: owner-council@xxxxxxxxxxxxxx 
[mailto:owner-council@xxxxxxxxxxxxxx] On
        Behalf Of Avri Doria
        Sent: Saturday, 3 December 2005 9:35 a.m.
        To: GNSO Council
        Subject: [council] Drafting meeting
        
        
        hi,
        
        Probably not a realistic suggestion but one I feel needs to be put 
        forward. Is there any way to arrange for the face to face drafting 
        session to be done at an interim time between Vancouver and 
        Wellington in order to expedite the work and try to meet the by-laws' 
        required timing?
        
        In the spirit of self disclosure, I admit I have a conflict the week 
        before Wellington, but will opt to skip the IETF meeting being held 
        that week if necessary.
        
        a.