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[council] GNSO Council Draft minutes 12 July 2004

  • To: "'council'" <council@xxxxxxxxxxxxxx>
  • Subject: [council] GNSO Council Draft minutes 12 July 2004
  • From: "gnso.icann" <gnso.secretariat@xxxxxxxxxxxxxx>
  • Date: Sun, 18 Jul 2004 13:46:11 +0200
  • Importance: Normal
  • Sender: owner-council@xxxxxxxxxxxxxx

  
Dear Councillors,

Please find the draft minutes of the 12 July GNSO Council meeting.
If you would like any changes made please let me know.

Thank you very much

Glen de Saint Géry
GNSO Secretariat
*************************************************************
12 July 2004. 

Proposed agenda and related documents


List of attendees:
Philip Sheppard - Commercial & Business users C.
Marilyn Cade - Commercial & Business users C.
Grant Forsyth - Commercial & Business users C. - absent
Greg Ruth - ISCPC - absent
Antonio Harris - ISCPC
Tony Holmes - ISCPC
Thomas Keller- Registrars 
Ross Rader - Registrars - absent
Bruce Tonkin - Registrars 
Ken Stubbs - gTLD registries
Philip Colebrook - gTLD registries
Cary Karp - gTLD registries
Lucy Nichols - Intellectual Property Interests C 
Niklas Lagergren - Intellectual Property Interests C 
Kiyoshi Tsuru - Intellectual Property Interests C. 
Jisuk Woo - Non Commercial users C. - absent
Marc Schneiders - Non Commercial users C.
Carlos Afonso - Non Commercial users C. - absent
Alick Wilson 
Demi Getschko 
Amadeu Abril I Abril 


16 Council Members


Paul Verhoef - Vice President, Policy Development Support 
Barbara Roseman - ICANN Staff Manager
Thomas Roessler - ALAC Liaison

Suzanne Sene - GAC Liaison - apologies


The WHOIS Task Force Chairs were asked to join the call.

Brian Darville - WHOIS Task Force 3 Chair 

Jeff Neuman - WHOIS Task Force 1 Chair absent - apologies
Jordyn Buchanan - Whois Task Force 2 absent - apologies

Glen de Saint Géry - GNSO Secretariat

MP3 Recording
Quorum present at 12:05 UTC,

Bruce Tonkin chaired this teleconference. 

Item 1: Approval of Agenda 

Agenda approved 


Item 2: Approval of the Minutes May 6, 2004.



Ken Stubbs seconded by Philip Sheppard moved the adoption of the Minutes
of May 6, 2004.

The motion carried with one abstention from Marc Schneiders

Decision 1: The May 6 Minutes were adopted

Adoption of the 16 June meeting minutes was deferred to the next
meeting.

Item 3: Matters arising from 16 June 2004 
- update on new staff positions
Paul Verhoef reported that the new staff position descriptions had been
finalized and would soon be published on the ICANN website. 
(see http://www.icann.org/general/jobs/GNSO-policy-support-officer.htm )

- plan meetings in Kuala Lumpur regarding interaction Between new ICANN
staff roles and GNSO
Bruce Tonkin reported that he had arranged a meeting with Senior ICANN
staff and some GNSO Council members on Sunday 18 July in Kuala Lumpur,
to discuss the expectations for the new staff positions. Any other GNSO
Council members who wished were welcome to attend.


Item 4: Update on WHOIS task forces 
Receive an update from the WHOIS task force chairs, Jeff Neuman, Jordyn
Buchanan, Brian Darville 
- reports to be updated by 12 July 2004
- plan meetings in Kuala Lumpur

Brian Darville reported that that Task Force 3 would not have a report
ready by Kuala Lumpur. There were clear recommendations in the
preliminary report, the public comments had been summarized, but the
report needed additional work and time.

Bruce Tonkin reported that Jordyn Buchanan, Whois task force 2 chair and
Jeff Neuman, Whois task force 1 chair, were in similar situations with
the Task Force 1 and 2 reports that required merging and would only be
ready by the Kuala Lumpur meeting. A few weeks work was still needed on
the reports after the Kuala Lumpur meetings.
Marilyn Cade commented that the task force reports lacked practical
means of implementation on some of the concepts being explored and
suggested that at the meeting in Kuala Lumpur it would be more
productive to develop such guide lines before completing their work. 
As a way of moving forward, Bruce Tonkin proposed that the GNSO Council
as a whole, when meeting with the task forces in Kuala Lumpur, should go
through the task force recommendations select those which seemed to be
the most practical to pursue and then recommend that the task forces
concentrate on the implementatbility of those in detail. 
It was suggested that Dan Halloran, who has a thorough understanding of
the contracts affecting Registrars and Registries, be present 

Bruce Tonkin further proposed that the outcome of meeting be summarized
in email form so that online comments would be possible.


Item 5: Update on Policy Development Process (PDP) for approval process
for gtld registry changes 
- draft preliminary report - due 12 July 2004

Bruce Tonkin reported that he was currently working on the report which
would probably be discussed in Kuala Lumpur. The intention was to post
the report for a 20 day official public comment period after the Kuala
Lumpur meetings after which the report could be finalized. 
Marilyn Cade, asked about timing. The GNSO Council was asked to develop
recommendations to ICANN and were the timeframes being met or should
they be modified in order to stay in compliance with the Board's request
and the ICANN bylaws with respect to the policy development proces?
Bruce Tonkin responded that the original letter from Paul Twomey in
October mentioned that the GNSO was to make its recommendations no later
than 15 January 2004. 

Item 6: Re-assignment of .net 
- report on public comment process

Philip Sheppard, reported that the second public comment stage was due
to close on 14 July. The comments would then be included in the report
and the committee would have an opportunity to agree to the report
before it was submitted to the GNSO Council in Kuala Lumpur.
A .net sub committee meeting was proposed on Tuesday 20 July from 10:00
to 12:00 in Kuala Lumpur. Constituencies were encouraged to discuss
their agreement on the report. One statement had been received from the
Commercial and Business Users Constituency and constituencies were
encouraged to discuss their agreement on the report.
Cary Karp expressed concerned as to whether the policy development
process was in process or whether the Board was soliciting advice. 
Bruce Tonkin proposed seeking legal advice and commented that in a
letter from Paul Verhoef to Bruce Tonkin as GNSO Chair, the word
"advice" was used but in a subsequent letter from Verisign to ICANN,
under the Verisign contract, they believed that it needed to be
developed as consensus policy using the full policy development process.
Philip Sheppard commented that because of the uncertainty the sub
committee had operated from the basis of providing advice but following
as closely as possible the guidelines in the policy development process.
Bruce Tonkin proposed seeking advice from John Jeffrey at the GNSO
Council meeting in Kuala Lumpur


Item 7: Guide to GNSO policy development

Marilyn Cade addressed the issue commenting that from her experience on
other fora, she observed the need for the GNSO Council and the Task
Forces to have a guide which explained the formal process that needed to
be followed in developing policy with the appropriate links to the
applicable parts of the ICANN by laws and other documents. 
Bruce Tonkin suggested that establishing roles and expectations could
possibly be an outcome of the Kuala Lumpur meetings with the staff and
certain GNSO Council members.


Item 8: Any Other Business

a. WISIS
Marilyn Cade reminded Council that on Tuesday 20 July, at 8:30 from
10:00 there would be the Workshop on the World Summit on the Information
Society (WSIS) information meeting which would be addressed by, among
others, Paul Twomey and Marcus Kumar, with comments from the
constituencies stakeholders and interest groups.

b. Kuala Lumpur meetings timetable:
The secretary summarized the Kuala Lumpur meetings timetable:

Sunday 20 July 8:30 to 10:00 Breakfast with ICANN senior staff and
certain GNSO Council members

Monday 19 July 7:30 to 9:00 GNSO Council Brekfast with ICANN Board and
senior staff 
Monday 19 July all day Constituency meetings
Monday 19 July 13:00 to 13:45 GAC working group/GNSO Council
Monday 19 July 17:00 to 17:30 ccNSO /GNSO Council
Monday 19 July 19:00 to 22:00 Official Reception

Tuesday 20 July 8:30 to 10:00 WSIS 
Tuesday 20 July 10:00 to 12:00 .net sub committee
Tuesday 20 July 11:00 to 13:00 GNSO Council and Whois task force members
Tuesday 20 July 14:00 to 16:00 GNSO Council meeting


The program would be emailed to the GNSO Council members.

c. ccNSO interaction with the GNSO Council
Bruce Tonkin proposed a liaison officer and physical meetings at the
ICANN meetings as the appropriate way to interact with the with ccNSO. 

Marilyn Cade and Ken Stubbs were in favour of establishing liaisons with
other supporting organizations as well.

Bruce Tonkin mentioned that the Kuala Lumpur agenda would be similar to
the agenda of this meeting and afford the opportunity to brief the
public on the policy areas being undertaken by the GNSO Council.


Bruce Tonkin declared GNSO meeting closed and thanked everybody for
participating.
The meeting ended: 12:50 UTC.

Next GNSO Council meeting will be held in the Grand Ballroom at the
Shangri-La Hotel in Kuala Lumpur at 14:00 local time, 06:00 UTC
see: Calendar





 
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<p><font face="Arial, Helvetica, sans-serif">12 July 2004. </font> </p>
<p><font face="Arial, Helvetica, sans-serif">Proposed <a 
href="http://gnso.icann.org/meetings/agenda-gnso-12jul04.htm";>agenda 
  and related documents</a><br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>List of attendees:</b><br>
  Philip Sheppard - Commercial &amp; Business users C.<br>
  Marilyn Cade - Commercial &amp; Business users C.<br>
  Grant Forsyth - Commercial &amp; Business users C. - absent<br>
  Greg Ruth - ISCPC - absent<br>
  Antonio Harris - ISCPC<br>
  Tony Holmes - ISCPC<br>
  Thomas Keller- Registrars <br>
  Ross Rader - Registrars - absent<br>
  Bruce Tonkin - Registrars <br>
  Ken Stubbs - gTLD registries<br>
  Philip Colebrook - gTLD registries<br>
  Cary Karp - gTLD registries<br>
  Lucy Nichols - Intellectual Property Interests C <br>
  Niklas Lagergren - Intellectual Property Interests C <br>
  Kiyoshi Tsuru - Intellectual Property Interests C. <br>
  Jisuk Woo - Non Commercial users C. - absent<br>
  Marc Schneiders - Non Commercial users C.<br>
  Carlos Afonso - Non Commercial users C. - absent<br>
  Alick Wilson <br>
  Demi Getschko <br>
  Amadeu Abril I Abril</font> <br>
</p>
<p><font face="Arial, Helvetica, sans-serif">16 Council Members<br>
  <br>
  <br>
  Paul Verhoef - Vice President, Policy Development Support <br>
  </font><font face="Arial, Helvetica, sans-serif">Barbara Roseman - ICANN 
Staff 
  Manager<br>
  Thomas Roessler - ALAC Liaison<br>
  <br>
  Suzanne Sene - GAC Liaison - apologies<br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif">The WHOIS Task Force Chairs were 
  asked to join the call.<br>
  <br>
  Brian Darville - WHOIS Task Force 3 Chair <br>
  <br>
  Jeff Neuman - WHOIS Task Force 1 Chair absent - apologies<br>
  Jordyn Buchanan - Whois Task Force 2 absent - apologies<br>
  <br>
  Glen de Saint Géry - GNSO Secretariat<br>
  </font><font face="Arial, Helvetica, sans-serif"><br>
  <a href="http://gnso-audio.icann.org/GNSO-Council-20040712.mp3";>MP3 
Recording</a></font><font face="Arial, Helvetica, sans-serif"><br>
  Quorum present at 12:05 UTC,<br>
  <br>
  <b>Bruce Tonkin </b>chaired this teleconference. <br>
  <br>
  <b>Item 1: Approval of Agenda </b><br>
  <br>
  Agenda approved <br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2: Approval of the <a 
href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml";>Minutes 
  May 6, 2004</a>.<br>
  <br>
  </b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Ken Stubbs </b>seconded by<b> 
  Philip Sheppard </b>moved the adoption of the <a 
href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml";>Minutes 
  of May 6, 2004.</a><br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif">The motion carried with one 
  abstention from Marc Schneiders<br>
  <br>
  <b>Decision 1: The <a 
href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml";>May 
  6 Minutes</a> were adopted</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">Adoption of the 16 June meeting 
minutes 
  was deferred to the next meeting.<br>
  <br>
  <b>Item 3: Matters arising from 16 June 2004 <br>
  - update on new staff positions</b><br>
  <b>Paul Verhoef</b> reported that the new staff position descriptions had 
been 
  finalized and would soon be published on the ICANN website. <br>
  (see <a 
href="http://www.icann.org/general/jobs.htm#PolicySupportOfficer";>http://www.icann.org/general/jobs/GNSO-policy-support-officer.htm</a>
 
  ) <br>
  - plan meetings in Kuala Lumpur regarding interaction Between new ICANN staff 
  roles and GNSO<br>
  Bruce Tonkin reported that he had arranged a meeting with Senior ICANN staff 
  and some GNSO Council members on Sunday 18 July in Kuala Lumpur, to discuss 
  the expectations for the new staff positions. Any other GNSO Council members 
  who wished were welcome to attend.<br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b><br>
  Item 4: Update on WHOIS task forces <br>
  Receive an update from the WHOIS task force chairs, Jeff Neuman, Jordyn 
Buchanan, 
  Brian Darville <br>
  - reports to be updated by 12 July 2004<br>
  - plan meetings in Kuala Lumpur<br>
  </b></font><font face="Arial, Helvetica, sans-serif"><br>
  <b>Brian Darville </b>reported that that Task Force 3 would not have a report 
  ready by Kuala Lumpur. There were clear recommendations in the <a 
href="http://gnso.icann.org/issues/whois-privacy/Whois-tf3-preliminary.html";>preliminary
 
  report</a>, the <a 
href="http://gnso.icann.org/issues/whois-privacy/Whois-tf3-comments.htm";>public 
  comments</a> had been summarized, but the report needed additional work and 
  time.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin </b>reported that 
  <b>Jordyn Buchanan</b>, Whois task force 2 chair and <b>Jeff Neuman, 
</b>Whois 
  task force 1 chair, were in similar situations with the Task Force 1 and 2 
reports 
  that required merging and would only be ready by the Kuala Lumpur 
meeting.</font> 
  <font face="Arial, Helvetica, sans-serif"> A</font> <font face="Arial, 
Helvetica, sans-serif">few 
  weeks work was still needed on the reports after the Kuala Lumpur 
meetings.<br>
  <b>Marilyn Cade</b> commented that the task force reports lacked practical 
means 
  of implementation on some of the concepts being explored and suggested that 
  at the meeting in Kuala Lumpur it would be more productive to develop such 
guide 
  lines before completing their work. <br>
  As a way of moving forward, <b>Bruce Tonkin</b> proposed that the GNSO 
Council 
  as a whole, when meeting with the task forces in Kuala Lumpur, should go 
through 
  the task force recommendations select those which seemed to be the most 
practical 
  to pursue and then recommend that the task forces concentrate on the 
implementatbility 
  of those in detail. <br>
  It was suggested that Dan Halloran, who has a thorough understanding of the 
  contracts affecting Registrars and Registries, be present <br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> further 
  proposed that the outcome of meeting be summarized in email form so that 
online 
  comments would be possible.</font></p>
<p><font face="Arial, Helvetica, sans-serif"> <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>Item 5: Update on Policy 
  Development Process (PDP) for approval process for gtld registry changes <br>
  - draft preliminary report - due 12 July 2004</b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> reported that 
  he was currently working on the report which would probably be discussed in 
  Kuala Lumpur. The intention was to post the report for a 20 day official 
public 
  comment period after the Kuala Lumpur meetings after which the report could 
  be finalized. <br>
  <b>Marilyn Cade</b>, asked about timing. The GNSO Council was asked to 
develop 
  recommendations to ICANN and were the timeframes being met or should they be 
  modified in order to stay in compliance with the Board's request and the 
ICANN 
  bylaws with respect to the policy development proces?<br>
  <b>Bruce Tonkin</b> responded that the <a 
href="http://www.icann.org/correspondence/twomey-to-lewis-03oct03.htm";>original 
  letter</a> from Paul Twomey in October mentioned that the GNSO was to make 
its 
  recommendations no later than 15 January 2004. <br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"> <b>Item 6: Re-assignment of 
  .net <br>
  - report on public comment process<br>
  <br>
  Philip Sheppard, </b>reported that the second public comment stage was due to 
  close on 14 July. The comments would then be included in the report and the 
  committee would have an opportunity to agree to the report before it was 
submitted 
  to the GNSO Council in Kuala Lumpur.</font><br>
  <font face="Arial, Helvetica, sans-serif">A .net sub committee meeting was 
proposed 
  on Tuesday 20 July from 10:00 to 12:00 in Kuala Lumpur. Constituencies were 
  encouraged to discuss their agreement on the report. One statement had been 
  received from the Commercial and Business Users Constituency and 
constituencies 
  were encouraged to discuss their agreement on the report.<br>
  <b>Cary Karp</b> expressed concerned as to whether the policy development 
process 
  was in process or whether the Board was soliciting advice. <br>
  <b>Bruce Tonkin</b> proposed seeking legal advice and commented that in a <a 
href="http://gnso.icann.org/mailing-lists/archives/council/msg00441.html";>letter
 
  from Paul Verhoef to Bruce Tonkin</a> as GNSO Chair, the word 
&quot;advice&quot; 
  was used but in a subsequent <a 
href="%3Cfont%20face=%22Arial,%20Helvetica,%20sans-serif%22%3EVerisign">letter 
  from Verisign to ICANN</a>, under the Verisign contract, they believed that 
  it needed to be developed as consensus policy using the full policy 
development 
  process.<br>
  <b>Philip Sheppard</b> commented that because of the uncertainty the sub 
committee 
  had operated from the basis of providing advice but following as closely as 
  possible the guidelines in the policy development process.<br>
  <b>Bruce Tonkin</b> proposed seeking advice from <b>John Jeffrey</b> at the 
  GNSO Council meeting in Kuala Lumpur<br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 7: Guide to GNSO policy 
development</b><br>
  <br>
  <b>Marilyn Cade</b> addressed the issue commenting that from her experience 
  on other fora, she observed the need for the GNSO Council and the Task Forces 
  to have a guide which explained the formal process that needed to be followed 
  in developing policy with the appropriate links to the applicable parts of 
the 
  ICANN by laws and other documents. <br>
  <b>Bruce Tonkin</b> suggested that establishing roles and expectations could 
  possibly be an outcome of the Kuala Lumpur meetings with the staff and 
certain 
  GNSO Council members.<br>
  </font></p>
<p><b><font face="Arial, Helvetica, sans-serif">Item 8: Any Other 
Business</font></b><font face="Arial, Helvetica, sans-serif"><br>
  <br>
  <b>a. WISIS<br>
  Marilyn Cade</b> reminded Council that on Tuesday 20 July, at 8:30 from 10:00 
  there would be the Workshop on the World Summit on the Information Society 
(WSIS) 
  information meeting which would be addressed by, among others, Paul Twomey 
and 
  Marcus Kumar, with comments from the constituencies stakeholders and interest 
  groups.<br>
  <b><br>
  b. Kuala Lumpur meetings timetable:</b><br>
  The<b> secretary</b> summarized the Kuala Lumpur meetings 
timetable:</font></p>
<p><font face="Arial, Helvetica, sans-serif">Sunday 20 July 8:30 to 10:00 
Breakfast 
  with ICANN senior staff and certain GNSO Council members</font></p>
<p><font face="Arial, Helvetica, sans-serif">Monday 19 July 7:30 to 9:00 GNSO 
  Council Brekfast with ICANN Board and senior staff <br>
  Monday 19 July all day Constituency meetings<br>
  Monday 19 July 13:00 to 13:45 GAC working group/GNSO Council<br>
  Monday 19 July 17:00 to 17:30 ccNSO /GNSO Council<br>
  Monday 19 July 19:00 to 22:00 Official Reception<br>
  <br>
  Tuesday 20 July 8:30 to 10:00 WSIS <br>
  Tuesday 20 July 10:00 to 12:00 .net sub committee<br>
  Tuesday 20 July 11:00 to 13:00 GNSO Council and Whois task force members<br>
  Tuesday 20 July 14:00 to 16:00 GNSO Council meeting<br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif">The program would be emailed to 
the 
  GNSO Council members.<br>
  <br>
  <b>c. ccNSO interaction with the GNSO Council</b><br>
  <b>Bruce Tonkin </b>proposed a liaison officer and physical meetings at the 
  ICANN meetings as the appropriate way to interact with the with ccNSO. 
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Marilyn Cade</b> and <b>Ken 
Stubbs</b> 
  were in favour of establishing liaisons with other supporting organizations 
  as well.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> mentioned that 
  the Kuala Lumpur agenda would be similar to the agenda of this meeting and 
afford 
  the opportunity to brief the public on the policy areas being undertaken by 
  the GNSO Council.</font></p>
<p><font face="Arial, Helvetica, sans-serif"> </font><font face="Arial, 
Helvetica, sans-serif"><br>
  <b>Bruce Tonkin</b> <b>declared GNSO meeting closed and thanked everybody for 
  participating.<br>
  The meeting ended: 12:50 UTC.</b></font></p>
<ul>
  <li> 
    <p><font face="Arial, Helvetica, sans-serif"><b>Next GNSO Council meeting 
      will be held in the Grand Ballroom at the Shangri-La Hotel in Kuala 
Lumpur</b> 
      <b>at 14:00 local time</b>, <b>06:00 UTC</b><br>
      see: <a href="http://gnso.icann.org/calendar/";>Calendar</a></font><br>
  </li>
</ul>
<hr>
<font face="Arial, Helvetica, sans-serif"> 
<p>&nbsp;</p>
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